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Analysis of ordering system for a fitness club.

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Introduction

TASK 2: ADMINISTRATION By: SUDHANSHU MOHANTY Analysis of ordering system When a member first enters the fitness club and wants to work out, the staff asks for the membership card, they identify the number from their notebook (which consists of the members name last name alphabetically and their membership number). Then the staff asks the member to fill out the table on their record book consisting of the Members name, membership number, time checked in and their signature. When the members finished, they sign-out and record their time on the book. Also the staff will collect the members card, and they give back to the member when they're done with they're work out. Membership Form Personal Information Last Name: ....................................................................................... First Name: ....................................................................................... DOB: Day.................Month.................Year................. Sex: Male Female Home Telephone: ............................................................................... Mobile: ........................................................................................... Home Fax: ....................................................................................... Address: .......................................................................................... District: .......................................................................................... HK ID card # ..................................... Email Address: ................................................................................. Credit Card Information Card No. : ..........-..........-................. Expiry Date: Day.............Month...............Year................ Date: Day.............Month...............Year................ Signature: ..................................................................................... For Staff Use Only Membership Number:.................................... Signature.......................... Fitness Course Form Last Name: ....................................................................................... First Name: ....................................................................................... HK ID card # ..................................... (.....) Home Telephone: ............................................................................... Membership Number:.................................... What type of work do you do? : ............................................................... What Course would you prefer? Aerobics Skiing Jogging Fitness Holiday Swimming Beauty Course Signature........................................................................................ How the information is recorded and kept If a customer wanted to join Exercisco Fitness Club, they would firstly have to complete the membership giving their personal information and their signature, then the staff at the fitness club would have to approve it and sign it showing it is alright for the customer to become a member, then this ...read more.

Middle

Variable costs are costs which things needed, so if they business needs more pens or pencils then it will order them. Whilst fixed costs is costs like renting the fitness club area, so even if the fitness club is not receiving enough profit or cash flow they still have to pay the rent. Some other fixed costs are electricity bill, staff salaries per year, and also Exercisco fitness clubs hires mechanics to come in and check each equipment to make sure there is no damage so that the member will not be hurt in any way. Some variable costs are new equipment; this is a variable cost because the club will only purchase new equipment if the old is damaged or un-repairable. Also stationary which is used by staff to note down on paper and use pens etc. But the wages of staff is also a variable cost because they are paid monthly wages depending on how the business has done but the overall yearly wages is kept the same. Forecasting of Profit/Loss Exercisco currently records its Profit and Loss by doing a Cash Flow forecast; they can use this to predict if there is going to be any profit or loss in the net 12 months. The fitness club hires an accountant from an agency to produce the forecast, and show the fitness club, and then the fitness will know when they need to get an overdraft from the bank. An overdraft is a loan from the bank, but it is only borrowed when there is an emergency, and the club can tell the bank after reading the cash flow forecast when they need the overdraft. ...read more.

Conclusion

the member's personal and course information * They club can use email to send orders to the suppliers, this is faster and more efficient Finance * The record of sales could be wrong because of miss calculation * The source where the information is recorded might be lost * The staff might be able to give the right sales/expenses to the accountant to create a forecast * The security for the information is very low * They could use excel to figure out the record of sales and plot suitable graphs to show any profit or loss * This would prevent them from hiring an accountant and saving money from this * The security is high Communication * There might be a bad connection on the phone line so the orders to suppliers wouldn't be clear * The letter order may not reach the supplier in time for the equipment to be sent and received * The Club might not be able to complete all its newsletters for members * The most reliable way to communicate is by email, because they can send straight and exact orders instantly * They club can send email newsletters to its members, which would save paper and time Advertise * Normally people ignore all the brochure and poster type advertisements, because Hong Kong is a busy place * People normally throw brochures on the floor, producing litter and harming the environment * The best type of advertisement would be to use the internet * The club could save time by creating adverts on Coral Draw/ and putting it on their website. Sudhanshu Mohanty 11 TANG 3 ...read more.

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