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Blue Water Estate Agent (BWEA) - design a computer based system

Extracts from this document...

Introduction

Analysis Identify the Problem The Blue Water Estate Agent (BWEA) is situated in Finchley, North London. It has good publicity from its sponsor, Clear Blue Contact Lenses. Many people go to the estate agent for good service. They get many offers from the local area. These are usually successful and good for the business. Nature of the Problem Estate Agents are paid to sell houses to the right customers. They need to know which type of houses, customers want. They must price the house according to the features of that particular house. Sales will keep changing and prices will vary. The problem with the Estate Agent is that they do not have a sufficient way of recording sales and prices that are constantly changing. They also need to send out letters to customers efficiently and as fast as possible. Currently, with the present system, a house is put on sale buy the seller. The Estate Agents show the property to the buyers who would be interested. They know what type of property the buyers are looking for because they fill out forms on questions about the different houses available. Then, a viewing time is arranged which is suitable for both seller and buyer. If the property is chosen, the buyer offers a price. The seller either accepts of declines the offer. If accepted, the property is sold; otherwise the property is put back on sale. This system is very gradual and takes time for it to happen. This is mainly because there is no quick way of advertising the property without a computer. A website is usually a key point in advertising for Estate Agents as the customer can look at the residences and choose the most suitable one. They can also view the information of the property on the Internet. The problems with the present system are: * Writing could easily be misread as a result of unclear handwriting. ...read more.

Middle

Estate Agents contact the customer For the Estate Agents * Details about the house * Details about the customer * The current system at the estate agents * The type of advertising currently used * The ways of contacting the customer * Ways of collecting information * Updating information in the Estate Agents We found out the above. Other alternatives we could have used to collect information are: I could have written letters to customers as an alternative asking them about the current system of the Estate Agents. They would have replied with a letter through the post. I could have also interviewed the users for answers I could have met with them and collected the information directly. The advantages of the questionnaire are that all the answers required are very clear. All the questions are usually answered in a questionnaire. The disadvantage of using a questionnaire may be classed as junk mail. The user may not bother to post the answers back. The advantages of using letters are that you can explain fully in writing why you are asking for information about the Estate Agents. It is personalised for the user, unlike junk mail. It can also be very polite to the user. The disadvantage of using letters is that some people might not have time to reply. Not all of the questions might be answered which are required. The advantage of using an interview is that you can collect the information instantly. You can ask all the questions required and all the questions will be answered. The disadvantages of an interview are that a lot of time is needed for the interview. People might be unwilling to go for an interview. List the Inputs, Outputs and Processing Required * Have you any detached houses in Finchley near a tube station? Location of house, type of house Search in file containing houses in Finchley. Look for the location of the house and type. List of detached houses in Finchley near a tube station. ...read more.

Conclusion

* Any limitations that have affected the design will be explained. * We will produce screen prints for the tools available for the database and say why we are using them. * We will describe to the customer what hardware we are using. * We will design two forms, use the most appropriate design and explain why we chose it. * We will discuss advantages and disadvantages of the key features. * A form for a mail merge letter will be designed. * We will write a test plan about the test and expected results. Implementation * The data will be entered into the database. If modification is needed, a note will be made. * The test plan will be carried out and filled in. * We will make screen prints to provide evidence of results and explain it. * Records will be found by doing several queries. * We will do the mail merge. * The report will be produced. * We will write a user guide including how to use the system and all the hardware/ software, which is needed. * The user guide will be provided for someone to test the system. A questionnaire will be sent out for them to complete. * We will explain the field design and the changes made. * The software, which produced the inputs and outputs, will be described. We will justify the changes as a result of testing. Evaluation * We will copy and paste the design brief, then will be monitored to see whether the system meets all the requirements. * We will describe the testing strategies and results. The comments of the user will be discussed. * We will explain the changes and improvements as the result of testing. * Any limitations will be described. Possible improvements will be suggested. * The software will be discussed and how we used it. The two different users of the system are * The customers who have access to the information about the houses. * The receptionist who have access to customer details and the houses. 1 Amodini Palipane ...read more.

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