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Creating a new accounting system for Card Connection.

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Introduction

Introduction What am I going to do? My parents are currently franchises of a successful greetings card company, name Card Connection, and in order for my parents to sell the business which they intend on doing in the near future, they have to have the accounts and other information about their franchise on a computer system which will also help them with stock ordering because when it comes to actually selling the business, the potential buyers needs to be able to check the accounts of the business to ensure they are correct and it is actually making a profit and that it would be worth their while to actually purchase the business. With having the accounts on a computer system, it also means that they can be viewed more easily and can easily be changed and updated every month etc. What is Card Connection? Card Connection is a company, which produces greetings cards, for example, Christmas cards and birthday cards. The company then sells these cards to its franchisees who have bought the rights to sell its cards in a particular region of the country. For example, my parents have the rights to sell cards which Card Connection produce in area 127, which in this case is the Bournemouth and Poole area which means that they hold the rights to put Card Connection cards into shops in that particular region. A brief history of Card Connection Card Connection was established in 1992 by Simon Hulme, and within a few years grew to be the largest and most successful company supplying greetings cards on a consignment basis. ...read more.

Middle

thing because mistakes can be made which means that there may either be too little stock, or too much stock, both of which can create problems. For example, problems with having too much stock can include storage space etc. The more stock there is, more space is required in order to store it. As well as this, the stock may become 'out of date' and may not sell very well because nobody wants that particular product anymore by the time it has actually got into the outlets. Problems with ordering too little stock and quite obvious, for example, too little stock will mean that there will not be enough stock to fill all of the outlets which therefore means that the business may not be maximising its profits because it may not be selling as much as it could be. Currently, picking boxes are produced the day before each outlet is visited, each picking box contains various amounts of cards, which are recorded, the amount of each etc. On the day of visiting the outlet, the picking box is used to re-stock to outlet with the cards it is missing, or new products my parents wish to try. At the end of each day, the picking box comes back and is unpacked, with each card being put back into its correct place, and, as with the packing of the picking box, the contents of the picking are recorded to maintain stock levels. ...read more.

Conclusion

I will discuss these later on in my project. Review of data flow diagram for the accounting side of the business. With regards to the data flow diagram for the accounting side of the business, it is virtually the same, but with one difference, so I have decided to create another data flow diagram to illustrate this. This can be seen below. As you can probably see from this data flow diagram, the main difference is the fact that the accounts are not written up at the end of each week, but other than that, it is unchanged. Review of data flow diagram for the stock ordering system This is also relatively unchanged, but there were a few minor problems with is, so like the accounting side of the business, I have decided to do another, corrected copy. This can be seen below. As you can see from the data flow diagram above is the fact that the amount of cards taken out at the start of each day, ones re-stocked and the cards which have come back do not get recorded on a piece of paper, but only mentally, which can cause some issues. This is mainly because there is even more chance for human error because you may forget things and they may get muddled up and therefore get things wrong which in turn means that the stock ordering will be inaccurate so stock levels will be incorrect. Name: Andrew Pitcher Candidate number: 2343 Centre number: 66749 - 1 - ...read more.

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