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Example of Minutes of Quarterly Finance Team Meeting

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Introduction

BAYLIS AND PHELPS: MINUTES OF MEETING (Draft) The Quarterly Finance Team Meeting was held on Wednesday 23 March 2011 at 11:30 am to 11:15 am. THOSE PRESENT WERE: Peter Holmes (Chair) Chelsea Jones Jennie Charlton Hayley Hudson Kristan Watson Lauren Watson 1 WELCOME ACTION The Chair welcomed the delegates and opened the meeting. Explained that this would be a brief meeting discussing the usual items as well as talk about the team away day, proposed changes to the office layout and staffing issues. 2 APOLOGIES FOR ABSENCE Apologies from Jane Brown, who had the flu, and Eric Jones, who at last minute had to go to an urgent meeting. 3 MINUTES OF PREVIOUS MEETING There was an error in Item 6. The Chair actually said that stationery orders can only be approved by the Company Secretary, not the Departmental Managers, and that stationery can only be ordered every two months, not every single month.[s1] JC 4 MATTERS ARISING A computer fault on the 6th floor has now been fixed. ...read more.

Middle

A chauffeur should be hired with a minibus from the local cab fare. This would cost �80 each. 3rd suggestion by HH: Go to the Ritz for tea and then go to the theatre to see a musical, such as Chicago or Billy Elliott. The total cost including the train fare would be about �100 each, although we may be able to get a special deal for a group of 12. 4th suggestion: Pamper and spa day in Kent.[s2] The 4th suggestion of pamper and spa day won the overall vote, and Lauren will go find out more about it, such as costs and details, and then circulate to everyone later. LW 6 CHANGES TO OFFICE LAYOUT JW: Plan 1 looks the best as it is more private, since the meeting room has a wall separating it from the waiting area, although a door should be fitted. ...read more.

Conclusion

Suggestions for solving this problem: CJ: Ask the secretaries to cover Jackie's lunch hour. We could create a rota and offer them a time on Friday afternoon to suit them. Provided there is enough cover, they may be encouraged for this by the fact that they usually do their shopping on Friday evenings. Everyone agreed with the idea. CJ 8 ANY OTHER BUSINESS LW: The hot water in the ladies' toilets have been scalding hot during the past and still continues to be today despite there already being reports to the Health and Safety Officer. The Chair to speak to the caretaker Jim on this issue. PH 9 AGREE THE TIME AND DATE OF THE NEXT MEETING 7 April at 9 am. Signed (Chairperson) Date Assessor's comment[s4] [s1]Well done; good reporting. [s2]Please consider condensing this section. [s3]cover [s4]Tokunbo, well done for producing a well laid out set of draft minutes. Please reformat your signature block as agreed. (AC 3.1) ?? ?? ?? ?? Adetokunbo Adebanjo Unit 19 Task 3 DRAFT VERSION 1 ...read more.

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