Example of Minutes of Quarterly Finance Team Meeting

can only be approved by the Company Secretary, not the Departmental Managers, and that stationery can only be ordered every two months, not every single month.JCMATTERS ARISINGA computer fault on the 6th floor has now been fixed. Thanks to Emma and Sophie for helping to sort this out.The Excel course was attended by 20 members of staff, and all gave good feedback about its relevance and value.KWTEAM AWAY DAYIt was agreed at the last meeting that delegates would bring ideas for the team away day. The ideas suggested are these:1st suggestion by CJ: Thames riverboat trip from Greenwich to Westminster, then afterwards go on the London Eye. And then lastly have dinner in a restaurant on the Southbank, such as Ping Pong, which specialises in Chinese Dim Sum. Roughly costs about £80 each in total.2nd suggestion by LW: Visit Denbies Vineyard in Dorking, Surrey, to take a 45-minute tour around the estate and taste some wine, and then eat at the excellent restaurant there. A chauffeur should be hired with a minibus from the local cab fare. This would cost £80 each.3rd suggestion by HH: Go to the Ritz for tea and then go to the theatre to see a musical, such as Chicago or Billy Elliott. The total cost including the train fare would be about £100 each, although we may be able to get a special deal for a group of 12.4th suggestion: Pamper and spa day in Kent.[a]The 4th suggestion of pamper and spa day won the overall vote, and Lauren will go find out more about it, such as costs and details, and then circulate to everyone later.LWCHANGES TO OFFICE LAYOUTJW: Plan 1 looks the best as it is more private, since the meeting room has a wall separating it from the waiting area, although a door should be fitted.Chair: That would be useful for interviews, because Plan 2 is too open plan.KW: I agree that plan 2 doesn’t look very secure because there is no partition and visitors will be able to see straight into the general office area.Chair: Good point, as anyone could be able to just walk in there and take what they wanted.Everyone else agreed with Plan 1, and the Chair will let the builders know that this work should start in a month’s time.PHSTAFFING ISSUESChair: We’ve had many problems finding suitable lunchtime covers [b]for our two receptionists Jean and Jackie because of Jean’s long-term sickness. Hiring temps has not been very successful because they lack insight into the organisation’s structure, and Jackie is under immense pressure to train them as well as working two roles.Suggestions for solving this problem:CJ: Ask the secretaries to cover Jackie’s lunch hour. We could create a rota and offer them a time on Friday afternoon to suit them. Provided there is enough cover, they may be encouraged for this by the fact that they usually do their shopping on Friday evenings.Everyone agreed with the idea.CJANY OTHER BUSINESSLW: The hot water in the ladies’ toilets have been scalding hot during the past and still continues to be today despite there already being reports to the Health and Safety Officer.The Chair to speak to the caretaker Jim on this issue.PHAGREE THE TIME AND DATE OF THE NEXT MEETING7 April at 9 am.Signed          (Chairperson)        Date          Assessor’s comment[c][d]         DRAFT VERSION         [a]Please consider condensing this section. [b]cover [c]Well done; good reporting. [d]Tokunbo, well done for producing a well laid out set of draft minutes. Please reformat your signature block as agreed. (AC 3.1)