• Join over 1.2 million students every month
  • Accelerate your learning by 29%
  • Unlimited access from just £6.99 per month

Explain how a computerised system could improve the efficiency of an organisation, giving examples throughout

Extracts from this document...

Introduction

Task 1 Explain how a computerised system could improve the efficiency of an organisation, giving examples throughout There are two ways of keeping accounts: The manual system of accounting: this involves the accounts being done on paper Advantages of using a manual system It is cheap depending on the size of the company. For instance a window cleaner that receives �5.00 per customer and has only three customers on a Friday. It would be a total waste for him to spend �800 or more on getting a software to record the customers' account because writing each customer's name on a page recording what was paid and is owed in his pocket book is all that is really needed. It is easy to reference data but then this depends on the volume of the transaction. For this cleaner, his business with these customers is only on Fridays and checking if one of the customers has an outstanding debt or not will be easy for him compared a company like Tesco recording needing to check something up with a manual system. It is simple to use. Using the cleaner as an example again, recording that customer A paid after he cleaned and customer B owes �5 from ...read more.

Middle

Take the QUICKEN software for example. When wrong information is entered, the user is notified immediately for corrections to be made compared to the manual system where if the wrong figure is entered, the mistake is detected if the person goes through the information a second time or someone else using the data detects it. It is more efficient in terms of lesser time spent recording data no matter the size, lesser errors occurring when you make use of a computer software package instead of paper to record transactions and referencing to previous data. For example at Tesco the EPOS system displays the price of the goods being bought and calculates the total bill for the customer at the till. At the same time it records what goods have been bought, type of payment and the level of each stock on the store floor computer from where the information is easily transferred to the central store computer. All this information recorded manually will need different people to attend to each area and will probably take days to finish but with the EPOS system, it is done at that moment. ...read more.

Conclusion

Say a sales person normally visits two clients per day but with a new software, his boss might expect him to visit at least six because he could record information from these clients in the same time he would manually record information from two. In a fire or flood situation or system failure or crash, the company's database is easily lost and except there is a reliable backup system available, that company will have a big problem as a result of those lost information. This is because the software is in computers that are electronic and man-made. There is also the issue of loss of databases due or a virus present in the system or hackers. There is always a new virus introduced that may not be easily detected by the anti-virus system the company has and when these viruses get into the central system, the entire database of the company could be corrupted resulting in loss of information. From the above information it would be right to say that a computerised system improves the efficiency of an organisation because of the fact that the information they need to process increases as they grow and there is a need to do it accurately and in record time for efficiency, which is achieved with the use of a computerised system. ...read more.

The above preview is unformatted text

This student written piece of work is one of many that can be found in our AS and A Level ICT in Business section.

Found what you're looking for?

  • Start learning 29% faster today
  • 150,000+ documents available
  • Just £6.99 a month

Not the one? Search for your essay title...
  • Join over 1.2 million students every month
  • Accelerate your learning by 29%
  • Unlimited access from just £6.99 per month

See related essaysSee related essays

Related AS and A Level ICT in Business essays

  1. Evaluate the efficiency of Tesco's stock control methods.

    The efficient methods that Tesco employs have many advantages, the first and most obvious is that they are able to make a greater profit otherwise it would be a useless investment. They also gain a higher customer satisfaction and therefore greater customer loyalty.

  2. Nowadays Information System (IS) has become a vital component of successful organisation particularly for ...

    with its company goals - "Create a relationship where customers can access to every aspect of their relationship with our company over company over the intranet or Internet." Besides, 'Organization can share business data, catalogs or mail message through network.

  1. The purpose of this document is to define the Context of Cain Motors Information ...

    SSADM is still used within some environments and is popular within government and some large organisations. It has the advantage of being a strict set of guidelines, which can be followed and managed. In the case of maintaining existing systems (perhaps mainframe systems which were originally developed with SSADM), then this provides a consistent and well-documented approach to continued development.

  2. Report on Tesco plc

    The current turnover for Tesco is now �21,615 and they have opened 1,982 stores in the UK and now have a total of �1.8 million sq ft of selling space. This has been of great profit to Tesco every time they open another store they increase the profit of the company and increase the share price.

  1. The Use of Geographical Information Systems (GIS) And International Technology Transfer by Non-Governmental ...

    Structure: relates to decision-making styles and the forms of developing country organisations decision-making (normal central), left to officials with inadequate knowledge about the technology and are responsible for taking critical decisions related to implementation. The sect oral form of organisation, the lack of appropriate policies to enable co-ordination, often leads to duplication of efforts.

  2. Describe the advantages and disadvantages of using a computerised system, giving examples throughout.

    For example, a sole trader isn't going to have a computerized account system, as they are not big enough and won't be able to afford it. As they do not operate in large markets and the system will be too expensive.

  1. Strand A ICT IN ORGANISATION

    To send the CV by the aid of internet, it would be a quicker procedure and it would save time as they can quickly filter their sorts to what the company is looking for. CLICK HERE FOR SUPERSIZE IMAGE In various parts of the company, different procedures and software's are used depending on what type of job it is.

  2. Report on six original documents

    The A4 paper is divided into three sections. This is then folded into three parts to make it look like a leaflet. The orientation of the Somerfield application form is portrait. The leaflet is folded into three parts. In the middle section of the leaflet, there is only one footer used.

  • Over 160,000 pieces
    of student written work
  • Annotated by
    experienced teachers
  • Ideas and feedback to
    improve your own work