A person specification uses in Bolton College contains the information that might be ideal for the job. It lists what is needed for the job. It allows possible employees to see whether they are suitable for the job and saving time in taking out anybody who isn’t. It helps employers as well, to see what sort of qualities will be required to do the job. It makes the recruitment process even easier and fairer because it makes sure that the candidates are judged just by the specification. The specification could include information like education and qualifications, IN Bolton College this is depend on position advertised.
In addition to that there is more recruitment documentation uses the college such as a letter of application, application form, job advertisement, curriculum vitae, employment contract.
Task 2
On this task I am going to give a description of the cleaning position advertised by Bolton College. Job title is General Cleaning Operative. Successful candidates will be working ten hours per week, wage will be 6.85 per hour, it will be on Monday and Friday from 3.00 pm to 5.00 m; Tuesday, Wednesday and Thursday from 4.00 pm to 6.00 pm, the job reference is 16-11, the closing date would be 21 January 2011.
There are some skills required for this role; successful candidate will provide general cleaning duties across a range of Community College, rooms and areas. We expect creative workers to create a clean and welcoming environment to college student, staff and visitors. Responsibilities and duties would be; to provide an onsite resource for all cleaning duties as directed by the Community Colleges cleaning Service Level Agreement. To use equipment provided by the college, for which training will be given. Flexibility to the task of general cleaning duties is essential. The ability to work part of a team. To take part in any staff development training considered necessary e.g. lifting and handling, health and safety etc. To attend term staff meetings required. To carry our any other duties as may be required by the principals, commensurate with the grade and nature of the post. To encourage and promote a positive attitude towards Equal Opportunities in the activities of the college. In carrying out their duties the appointee must; comply with health and safety regulations, be aware of the college statement on health and safety, Bolton-Community-College is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff and volunteers to share this commitment.
In addition to that the personal skills required for the job should be; previous experience of cleaning, previous experience of handling cleaning equipment, able to work as a member of a team of staff on own initiative, also flexibility to cover different areas of building and cover for sick staff is required, the ability to communicate effectively at all levels, also there. More over there is a special requirement such as; to share the college its commitment on safeguarding and promotion the welfare of young people and vulnerable adults, and the willingness to undertake trainings, physically fit; the college has a target of no more than 10 days absence per employee per annum, shortlisted applicants will be required to demonstrate that this can be reasonably achieved by them detailing their absence record including dates and reasons for each period of absence over the last 12 months and by completion of medical questionnaire and assessment by occupational health, absence related to a one-off medical complaint e.g. operation or pregnancy-related illness will be disregarded in this assessment.
Recruitment could be such a lottery if it isn’t done correctly. Skills are important to success of the college and for the role of the job, almost all modern workplaces need their employees to communicate well with each other, their supervisors or managers and their customers or service users it’s impossible for Bolton College to over a good service unless its employees work as a team and communicate. A lot of jobs within the college need workers who have the skills and ability to use numbers, computers, telephones and the written word to get things done. About ten years ago it may have been possible to do a basic practical job using job-specific practical skills learnt at work without using any reading or writing skills. Increasingly all workers doing practical jobs now have to use literacy skills to keep records and follow instructions. In the college they expect employees to train and continue to improve their skills. One of the skills from all the employees is problem solving, sometimes things go wrong so it’s very important to have the ability to solve the problem safely, quickly and effectively and also learn from it to prevent it happening again, is crucial to business success.
Task3
Physical resources of a company are the procedure that it undertakes to carry out its activities. Improvement can be made to make sure that these resources are maintained and secured. Bolton College and all business need premises where they can operate from and facilities to deliver good service. These buildings can have strong effect on the people that either work there or the customers, Bolton College based on well built and fully furnished buildings, which is good environment for staff, student and visitors. Having buildings located close to town centre and having many other campuses is very important for the college because it is close to the public transport, it is easier for staff and student to get to and out of the college, the buildings cope with the activities that undertake in the college such as class rooms, sport rooms, offices etc.
The college need materials such as stationery and cleaning materials. It needs organised system for waste collection. Machinery is an important physical resource; the college has a machinery system such as cars, projectors, computers, generators etc some companies take this machinery on lease. The correct equipments and IT is essential for the college to operate smoothly, if the necessary equipment is not given this can result of the incompletion of the task which is required. The college can stop without IT system, which consist of both hardware and software systems, where most of tutorial and administration tasks are done there. Hardware is the physical items are computer, monitor things that are visible to people, software would be the system that the computer runs on Microsoft and other applications.
Making sure all the buildings are maintained and updated is an essential task, if there is no proper maintenance the building or machinery could break down. As well as cleaning is important to keep it healthy and save for staff and student. Keeping the building fresh and tidy will encourage people enjoy their work place and result in people working harder, therefore the performance can improve.
To ensure that the workers and the student of Bolton College are safe at all times emergency provision is there in case of an emergency. Evacuation training must be given to all employees, so that they know exactly what to do in case of a fire or any other incidence. Safety equipment is placed such as fire alarms, smoke detectors, fire escapes and fire extinguishers. Regular checks need to be made to insure all these equipments are working.
Insurance is one of the most important physical resources in Bolton College to all building whether they are leased or owned to cover any damage or if it is vandalized.
Technical resources wouldn’t be hardware will fall under the category of software in the college they are managed in similar ways to other resources to ensure that they are not damaged, and if there is a new version update can be made.
Intellectual property is the right in which people can own ideas and decide what happen to them, the college has its own patent for researches and reports.
The longer that people work in a job, they will start to gain accumulated experience. This is a major benefit to the company, as more and more people stay at the company so wills the experience. People with experience can have their influence on their own sector or department. It is very important for the organization to build up the skills of peoples so that they can deal with certain issues that arise in the business, and to improve the performance. Software is used in Bolton College a lot and they spend a lot of money on software. Using legislation to protect the technical resources of the company is important.