ICT analysis - Park view veterinary surgery

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Maisa Ahmad                   ICT- Doha College- 74609                            20/11/2003

MARYAM AHMAD

10C

AQA BOARD- SET ASSIGNMENT- 2005

ANALYSIS- PARK VIEW VETERINARY SURGERY

Introduction:

I take the role of Chris. I am helping at the Park View Veterinary surgery as part of my work experience. Rachel runs the surgery office and has suggested that I help to solve some of her problems using my ICT skills. My assignment and duties that I have been asked to carry out is that firstly I have to design a sample information leaflet about looking after a hamster. The second task that I have been asked to do is to create a system for calculating the price of a dog training courses. The third task that I have been asked to carry out is to design a web site that needs to have a home page and three other pages, which will include the details of the veterinary and pictures. Lastly I have been asked to make a mail merge so reminder letter for customer with pets that need a booster vaccination can be produced. The hardware that is available to me is: CPU, Monitor, Keyboard, Mouse, Scanner, Printer and a CD to transfer my data from my house to the school computers. The software that is available to me is Microsoft Access, Microsoft Word, Microsoft Excel and Microsoft Publisher.

Summary Listing The Tasks/ Problems:

Task 1- Leaflet: The first task that I have been asked to carry out is to make a sample information leaflet about looking after a hamster. It must include details such as the veterinary surgery’s name, address, phone number, surgery opening times, weekend surgeries, urgent cases and out of hours emergency information. It must be in colour and attractive and you can do that by adding hamster pictures which will give it a really good impression. The leaflet must be laid out on an A4 and it should fold into an A5 booklet.

Task 2- Dog Training Course: The second task that I have been asked to carry out is that I need to make a system for calculating the prices of dog training courses. I will be using a spreadsheet to do this task, as it is good software to use for calculations. The system should be easy to understand and you should be able to change the cost of each item or the number of sessions. It must include details such as the cost of training collars for the dogs, cost of a bag of dog rewards for each session etc. I have to work out the minimum number of dogs for a course in each location, how much each dog will cost and the cost for whole course.

Task 3- Website: The third task that I have been asked to carry out is to me a web site that needs a homepage and three other pages. I will have pages such as the Treatment Costs page, The Dog Training Courses page and The Animal Of The Month. The Animal of the month will have information about cats and a picture of a cat. The web site will need to include other details such as the surgery name, address and phone numbers. Lastly text hyperlinks and picture hyperlinks must be included as well as animal pictures.

Task 4- Mail Merge: The fourth task that I have been asked to carry out is to produce a template letter so that Rachel can produce reminder letters for customers with pets that need a booster vaccination. This means that I will have to do a design of mail merge in Word. However in addition I will also be using the database software so that I can use the record and select the person that I need to send the letter to. From Word I will be able to link database and word document together and this will be much easier for Park View Veterinary Surgery.

Task Number 1- Leaflet

Problem/ Situation:

I have been asked to make a sample information leaflet about looking after a hamster. The reason for this that some people have a hamster but don’t really know how to look after it properly so Park View Veterinary Surgery need an instruction leaflet to tell people how to care for their hamster.

Broad Solution:

The broad solution is that I need to create a sample information leaflet about looking after a hamster. The leaflet must have the veterinary surgery’s name, address and phone number on the back page and the surgery opening times. It must be made very clear that weekend surgeries are just for urgent cases and the out of hours emergency information need to be in the leaflet. The title and a hamster picture must be on the front page. The information and another hamster picture must be on the inside pages. The sub- heading needs to stand out. The leaflet must be in colour and attractive and give a really good impression of the surgery. It must be laid out on an A4 paper but then folded to make an A5 booklet.

Software

The software that would be appropriate to use to design this leaflet is Desktop Publisher. This is because it has benefits such as having a wizard guide for leaflets, you can insert borders, inserts pictures etc. It is also very user friendly.

Data:

The files and data that I have been provided to produce this leaflet are the two Graphic files (all in jpg and gif format). I need 4 of the pictures from that file which then I will select two pictures from. I will also need the Hamster Text File because I need the information to write about the hamsters in the leaflet. This will make it user friendly for the person reading the leaflet and they would find it extremely helpful.

Outputs- Form of Outputs

It will be an A4 that would fold into an A5 booklet. The leaflet must be in colour and attractive and give a really good impression of the surgery. The leaflet will have fours sides and they are: front of the leaflet, the two middle pages and the back page which is the back of the leaflet it. To help the people to take care of the hamsters the information will be in the two middle pages and on the back page will be details about the surgery. On the front page will be a title and a picture of a hamster. In the middle pages there will be a picture of a hamster and sub- heading that will stand out.

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Outputs- Information to be output

The information about the hamsters is found in the text file that will help people on how to take care of hamsters. In the text files there is information about: handling your hamster, cages, feeding your hamster, drinking bottle, common illnesses and health problems, exercise and holidays. All of this information will be placed in the two-middle/inside pages of the leaflet. The middle pages will also included sub-headings that will stand out and one picture.  On the front page there will be a title and a picture of a hamster. The pictures I will ...

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