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In this assignment I am going to produce two tables which detail you all the electronic and non-electronic methods of communication available to a business.

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Introduction

Introduction: In this assignment I am going to produce two tables which detail you all the electronic and non-electronic methods of communication available to a business. I will also describe each method of electronic and non-electronic forms of communication and provide you with an example of when each method would be used in a business situation. Audience requirements: Below we will look at some of the reasons why changes might be necessary when selecting a method of communication and how you might meet the individual needs of your readers or audience. Age and attention span: Younger people can only concentrate for shorter periods of time, while older people and those who are more highly educated are usually better able to listen to a presentation or read for extended periods. Younger people respond well to visual stimuli, such as pictures, videos and models; therefore web-based communication methods or Power Point presentations can work well for such an audience. Gender, ethnicity and age: A good way to help your audience understand your message is to give examples or illustrate your explanations, but you may need to adapt theses to take account of your audience. Use examples relevant to them, which draw on the lives of the listeners, or reflect their experiences and interests. It's preferable to use examples drawn form different ethnic backgrounds and which drawn from the experiences of both men and women in positive ways. ...read more.

Middle

Touch screens are easy for showing information about the company and it can be accessed quickly without the need of an assistant or helper outside the business hours, which can save the business money and time. The advantage of touch screen monitors is that they act as both an input and output device. Using a graphical user interface there is no need for a separate monitor, keyboard and mouse as the touch screen monitor acts as all three. In industrial applications, touch screen monitors also have the advantage of being more robust than a conventional LCD monitor. Touch screens are often built with durability in mind and many are resistant to industrial contaminants such as water, dirt, oil and grease. Fax- this document needs a reproduction machine and telephone line to spend pictures and documents. It is usually sent with a cover sheet that includes the date the document sent, number of pages sent, who it is for and who it is from. Fax is a formal method. Its easy and cheapest way to use in business. Fax can be used to sending the signing document. For example you are working hard to achieve that perfect paperless office but there are some things that still require paperwork. For instance, you just received a contract via fax that you are supposed to sign and fax it back. The advantages of Faxing are: * No paper-jams * no extra phone lines * no busy signals * no bulky fax machines Fax is similar to email the speed of transmission and the use of fax is very fast. ...read more.

Conclusion

Report- A report is a very commonly used style of written communication in business. It is a formal reply to a task that has been set or investigations that an employee has undertaken. Report contains clear on headings including an introduction and conclusion. It's a document that businesses can use for any report e.g. financial report, attendance report etc, Reports allow a large number of people to see complex facts about issues in which they have to make a decision. A written report does not allow discussion or immediate feedback and it can be time consuming and expensive to produce. The main reason to use this method is this is formal document and it is useful because it can contain lots of information and are easy to understand because of the headings, introduction about what report is about and conclusion which is basically the last part of the report which shows us what the other people have done in the report. Publicity material- publications produced by organisations that are intended to attract attention and promote sales. This method helps to grow the business sales up, for example advertise the company by leaflets, posters billboards, produce some special offers such as buy 1 get 1 free, 25% off, good customer service to get more customers. The main advantage of publicity materials are such as leaflets, porters and billboards are they eye catching as they are colourful and are they designed to grab the audience's attention. ?? ?? ?? ?? Shahzaib Amjad Unit 4-P3 ...read more.

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