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Managing A Business Event. Planning the different elements of an event will require you to think about the timings of the event, what you need to order and when.

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Introduction

Managing A Business Managing a business event can be one of the most exciting and challenging tasks that you will get the chance to participate in. It requires you to bring together many different skills and roles, and will give you the opportunity to multi-task, which is a challenge for even the most experienced business event organiser. Organising The first part of organising an event is finding the venue where the event is going to take place. The venue will set the scene for the type of event that is going to happen and will influence whether or not people want attend the event. It will also help to identify the costs that will be involved. Catering may also be an important aspect of organising an event. The type of catering may influence where you decide to hold an event. A three-course lunch is most likely to need a hotel with facilities whilst sandwich delivery may have less strict event location requirements. Planning the different elements of an event will require you to think about the timings of the event, what you need to order and when. It is important that facilities, such as a sound system or projector, be reserved or hired as soon as it is known they will be needed. You will learn in more detail about these aspects of the role in the section on planning an event. ...read more.

Middle

Current legal requirements There are a number of important legal requirements that need to be considered when organising an event. These include contractual, health and safety and age requirements. Most legal requirements are covered by a contractual agreement that will be agreed either verbally or in writing. The contract sets out the offer and prices for the individual elements of the event including: * venue * catering * insurance * advertising/promotion. Separate agreements can be made with outside suppliers and may include those used for booking a hotel venue or hiring equipment. The Supply of Goods and Services Act 1982 ensures that the event organiser is supplied with goods and services as part of a contract; it also protects suppliers and customers. The Act sets out requirements for ticketing that protect both the event organiser and attendees, and also protects consumers from faulty equipment. There is more information about contracts, agreements and consumer protection in Unit 21. There are stringent health and safety requirements for events. Risk assessments will highlight any issues found whilst organising an event and help the organiser take steps to reduce the likelihood of anything untoward happening. More specific requirements for health and safety can be found later in this unit. Finally, any event that is organised needs to meet age requirements. For example, at a music event or festival, it must be ensured that young people are aged 18 or over if they are going to buy any alcohol or tobacco products that are on sale. ...read more.

Conclusion

Negotiating, unlike other types of communication, is not about making demands or threatening people, it is about trying to get to what is known as a 'win win' situation where both parties are happy with the outcome. It may be necessary to negotiate prices on contracts to try to get the best possible deal, which is particularly important if the event is being done on a budget. Negotiating may also be used to ask for something that is not usually possible, for example, a particular type of catering or entertainment that may be more difficult to provide than usual. Planning The main role of an event organiser is to ensure that everything goes to plan so that the event is a success. Planning does not just include the event itself, it also needs to take into account other events that are happening around the same time. Too many similar events happening in the same week may result in poor attendance at your event. The time of year will also influence the planning of an event. When planning an event, the organiser needs to think about the following. * Whether the event needs to be inside or outside. It is usually more appropriate to run outside events in the summer. * Whether the event is linked to a particular festival or tradition. If so, it will need to happen at the same time. * Whether the event depends on other factors such as supplies that are only available at certain times of year or are cheaper in a particular month to save costs. ...read more.

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