Managing A Business Event. Planning the different elements of an event will require you to think about the timings of the event, what you need to order and when.

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Managing A Business

Managing a business event can be one of the most exciting and challenging tasks that you will get the chance to participate in. It requires you to bring together many different skills and roles, and will give you the opportunity to multi-task, which is a challenge for even the most experienced business event organiser.

Organising

The first part of organising an event is finding the venue where the event is going to take place. The venue will set the scene for the type of event that is going to happen and will influence whether or not people want attend the event. It will also help to identify the costs that will be involved.

Catering may also be an important aspect of organising an event. The type of catering may influence where you decide to hold an event. A three-course lunch is most likely to need a hotel with facilities whilst sandwich delivery may have less strict event location requirements.

Planning the different elements of an event will require you to think about the timings of the event, what you need to order and when. It is important that facilities, such as a sound system or projector, be reserved or hired as soon as it is known they will be needed. You will learn in more detail about these aspects of the role in the section on planning an event.

Setting up the programme

The programme is the list of what is happening at the event and the order in which it is happening. It guides the organisation of the event and will be used by attendees. The programme's quality and content will help to guide people's interest as well as give them an outline of what is going to happen during the day. The programme will also give details of any special guests, speeches, entertainment, prize-giving or free gifts that might be part of the event. Sometimes a guest speaker may encourage more people to attend and this will need to be highlighted in the programme.

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There are a variety of different types of programme that may be used for an event. These may include programmes that have various activities that attendees can select from or programmes where everyone is following the same structure for the event.

The length of time for the event will also influence the programme. All-day events need more time for people to travel to the event and for coffee and lunch breaks. Events that take place over a few days may require arrangements for accommodation including breakfast.

Preparing and distributing supporting documents

Most events require some form of ...

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