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OCR I.C.T Double AwardI must design a system which would then be implemented and help solve the sports centres problem. I must Introduction state the;

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Introduction

Section E: System Design Section E - System Design Introduction User Requirements Sources of Information Inputs, Process and Output Required Software Applications to be used Objectives of the System Design of Tables Introduction In this section, I must design a system which would then be implemented and help solve the sports centres problem. I must Introduction state the; o User Requirements o Sources of Information o Inputs, Process and Output Required o Software Applications to be used o Objectives of the System o Design of Tables Then using this information I will implement the system to replace their current manual system. The problem the system faces is that the sports centre must do everything manually; they must file each member's into the cabinet, they must type each member's letter out, look up each member's mailing details from their paper application form and then add the details into each individual letter. This system should solve this problem, but in this section I will only design it. Design of Tables Table name: Field Data Type Description Validation Rule Members ID Text, Autonumber Enter member ID <L000 Surname Text Enter the surname Field size 25 First name Text Enter the first name Field size 15 Address Text Enter the address Date of Birth Text Enter the D.O.B Short Date City Text Enter the City Field size 10 Postcode Text Enter the postcode Field size 8 Contact phone, home number Text Enter the home number Field Size 11 ...read more.

Middle

10 Add new member Enter Mrs. Smith with doctor's number as 020789155555 Error message should appear, number is too long. 11 Close database button Open and close database. Database and all other applications inside the database should close. 12 qryFirstname Run qryFirstname in customer database in the first name field. All first names should appear. 13 >C100 Validation Rule Enter CV136 in member database Error message should appear. 14 Mobile phone number validation rule Enter 077788775555 in customer database Error message should appear, field size is 11 15 Name validation Enter in RamaanarRamaannar in customer database Error message should appear, field size is maximum 15. User Requirements The user should be able to send mass mailing to selected members; this would be the need for their problem of having to send each letter individually. The user should be able to store and retrieve customer information; this would be the need for their problem of having to search for each person's information in a filing cabinet. The user should be able to sort customer information alphabetically; this would be the need for their problem of having to order each member's information alphabetically in a filing cabinet. The user should be able to track each member and the classes they take. System should be accessible to all staff members. It should be able to protect customer information and prevent loss if information by being backed up regularly. ...read more.

Conclusion

This is better than spreadsheets as it offers a wider range of facilities and options to the user. For newsletters and other posters, a desktop publishing application would have been used such as Microsoft publisher. They can use various templates which make it easier to design the poster or newsletter. For letters, reports and other general information a simple letter would have been used. The Sports centre may have had a pre-made template which would have contained header/footer containing their information and their logo. All they would have had to do was enter the information. This would have been done using word processing, such as Microsoft Word as it is easier to enter the information and since letters are mainly formal statements Microsoft words' template would make it easier to create. Objectives of the System The system should be able to create mail merged letters containing all customer information. The system should be able to store and show customer information. The system should be able to create new customer information and sort them out alphabetically. The user should be able to see each member's information and their history. The system should be able to log each member's activities and the classes they take. The system should have security. The system should be able to add new class details and check for activity times. The system should be able to edit customer information and apply it to the database. ?? ?? ?? ?? Rohan Meswani Section E - System Design Page 1 of 12 ...read more.

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