Recruitment at Asda - creating a job advert and related documents.

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Task 3

Now that I have finished creating all of my documents, I will have to compare my documents with my group members (Ben, Chelsea, Arry) and choose the best final documents for ASDA as a position for Check Out Assistant.

I have created my own documents. The documents I created are: -

        Job advert.

        Job description.

        Person specification.

        Application form.

        Acceptance letter.

        Rejection letter.

        Invitation letter.

  • Interview Paperwork

My group decided to do a group project on ASDA supermarket. The job vacancy we chose for the position is for Check out Assistance. We believe that this level of position is not a high rank post and it may not require high skills to perform the job. The  main job role for the position is to work in tills, have good communication skills and knowledge working in the retail sector. For the vacancy post we decided that the level of job required for the candidates to must have is a basic educational level of minimum GCSE in Maths and English grade C or above. Because these are the main essential skills needed as we fell that candidates main duties are to deal with customers and being at the till area as a result they need to speak English to communicate well with the customers. We thought that a candidate should have a good personalities as it reflects the job that they are doing as they represent the company. So therefore candidate should be approachable, friendly, easy going and mostly flexible. They should be able to know how to handle with aggressive customers and be able to be flexible when changing shifts. We have discussed that the hour of work should be 37 hours per week and the wage should be £5.37 per hour. We think this is the national minimum wage a person is entitle to get as it is set by the law. It would have been illegal for us to just make up the wage so we had to comply with the law. The location of the vacancy is arisen in Nuneaton. We have all agreed upon those above decisions to further carry out the group task more efficiently and come up with the best documents. Basically we have discuss what should make up a good job description and a person specification.  

The next step we did was to individually create our own versions of the following documents:

  • Job description
  • Person specification
  • Job advert

For the job description, I felt that it was simply straight forward for me to create the document. I chose to produce my document in MS word because I am familiar with using the overall tools and designs. As I believe the whole point of the job description is to briefly explain to the candidate what the job entails and gives an overview of the job. So I assume in a job description there isn't much needed to design the layout of the document instead I think it is extremely important to keep the information clear and readable for the candidate to actually read through it properly.  However, I believe having a logo on Asda will enhance the look of my document as the logo represents the company. All this points I have mentioned are from my original documents which I have applied to it. I have got a table in the beginning of the document because I feel that it is important to give the important information in short sentences or in a table so that it will be helpful for the candidate to see the important points quicker as a result its not time consuming for them to find out the main points of the document. For the important points I applied them with bold headings and big font size so that it can be notified it easily. I kept my document simple which makes it look professional and clearer to read. I also took some of the information from task 2 where I had said that I would consider and would applied to my document as I think it might be helpful for me to have a more professional version of the document. As those document are from a real company whereas my document is a first time attempt document.  I kept my job description short and used bullet points which is to make it easier to understand as well as simple and clear to read as a the brief summary of the assignment. The description of essential job task and duties required the candidate to know. The language I have used is very formal and straight to the point which is useful for the candidate to easily read and understand making  it not  boring for them to read.

My group discussed about the good and the bad points of all our individual documents. All  of our document were slightly different from one another.  However, all of us had the same information that needed to be in a job description. The only main difference were the layout and the overall design of the document and how much information each document included. When comparing my document with my group members I found their documents of the layout design were quite interesting but I felt they had too much design making it look a bit unprofessional. I assume my layout design was lacking from rest of my group member documents. But the main important points of my documents such as the table information and the key task ideas were originally used from my document. However, not only my information was being used, everyone information were collided bits by bits and created the privileges and holidays together with everyone ideas together. At last we also came up with a suitable layout and design for every document making the same design and layout thoroughly for every documents. So therefore we tried our best ability to put everyone ideas forward and produced the final job description together. So for this document we did not choose anyone document because we felt that in some point everyone documents were lacking such as the layout design which made everyone document look unprofessional so we decided to collied everyone information together to make a professional job description to make it attractive for the candidate to read as well as understand.

For the person specification I again used Ms word to created the document. I used Ms Word when creating my document because it is easier to insert tables. I state a brief summary explaining why it is important for the candidate to meet all the criteria the document is asking for. This makes it aware for the candidate to know before hand. This is why I have explained in detail so that the candidate can provide all the necessary documents and evidence he/she needs to have before applying for the post. The second thing I have is  insert a table so that I can list all the information that candidate should have when they apply for the post. In the table I have mentioned how candidate would be tested on their skills. I think that it is important to test the skills and inform them earlier as  candidate can prepare to be tested. I have used bullet points with short points telling what is needed. I believe listing all the necessary informing in bullet points makes it easier to see. If I was going to write the whole specification in long paragraphs then it would have been very boring  and time consuming for the candidate to read. I chose to keep the document simple with bold font and clearer by being short and to the point with bold font  to help enhance the look of the document. I believe in my document the main point that I think I stated was important is that applicant should be aged 18 or above. This is because candidate should be handling or selling  alcohol when needed so therefore I complied with the Employment equality (age) regulations 2006.   So therefore I think it is very important for the company to inform the candidate before hand so that they could know the legal requirements because if they don’t then the company could face the possibility of getting sued.

From the previous task two I took some of the information which I thought would be useful. So from that document I made quite a similar person specification according to the position as a check out assistant. First, I insert a table to make the document look more professional and use formal language so that the layout is satisfactory to both the company and the applicant. I also kept the document simple and in detail such as by presenting all the information,  to be shown in a table to make the document look more professional and use formal language so that the layout is satisfactory to both the company and the applicant.

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I personally think that my document was not that good from rest of my group members documents because there were some of the information points were missing and it was not designed to a very high standard document. This is the main reason it was not chosen. I only included some of the basic information that needs to be in a person specification such as the qualification, skills required and relevant experiences because the information I provided could have been added more to it. When making comparison to Arry's document  he has got all the information in a depth explanation ...

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