Organisational structures
Organisational structures show the structure of a company and the relationships between the various members of the organisation and what their key responsibilities are. A clear structure would show:
- How the organisation is structured (e.g. flat structures, tall structures or hierarchy structures).
- The level of responsibility of each organisational member and to who each report.
- Lines of communication (i.e. downward, upward or even across).
- Possible lines of promotion.
The organisations structure is very important. A clear and effective structure will enable staff-4-U to meet its objectives; a poor structure will lead to failure to meet objectives. Hierarchical structures are based on a top-down approach with an emphasis on communication down the line.
Hierarchical structure
Hierarchy is the traditional way of developing an organisation that was so popular for much of the twentieth century. The hierarchy in a business is the order or levels of management, from the lowest to the highest rank. It shows the chain of command within the organisation. Orders pass down the levels and information passes up. A disadvantage with the hierarchy is that the greater the number of levels the less effective the communication process is.
Flat structure
Flat structures tend to be more democratic. With multidirectional flows of communication between organisational members, there is more likely to be a team approach.
Functional areas
Here are some of the functional areas that staff-4-U have:
Finance and accounting
In the business the chief accountant is responsible fore supervising the accounts and finance department. The accounts section must keep a detailed record of all money paid in and out of the business and present the final balance sheet, sources and use of funds, profit and loss account, and other financial records at regular intervals. Modern accounts are stored on computer files, and accounting procedures are greatly simplified by the use of specialised software. Accounting also deals with:
- Wages
- Purchase ledger
- Sales
- Invoicing
Human resources
Human resources deal with a lot here are just a few:
- Health and safety
- Employment relations
- Employment acts
- Culture and change in the organisation
- Training and development
- Recruitment and selection
- Performance management
Administration
In the administration department they handle all of the external communication for the company making sure that all communications are a certain style and match the company image. They can also be the first point of call between the companies. It may also deal with complaints and enquires.
How ICT supports information flow
ICT supports information flow around the business through:
E-mail
I believe strongly in the value of electronic mail in both corporate and personal domains. Email is cheaper and faster than a letter, less intrusive than a phone call, less hassle than a FAX. Using email, differences in location and time zone are less of an obstacle to communication. There is also evidence that email leads to a more egalitarian information structure.
EDI (Electronic Data Interchange)
Electronic Data Interchange (EDI) is the computer-to-computer exchange of routine business information in a standard format. Working with the contracting community, DFAS has implemented EDI transactions to support commercial pay and accounting processes. These EDI transaction sets eliminate the need to re-enter critical data in commercial pay systems and accounting systems. Implementing EDI invoicing capability, coupled with increased use of Electronic Funds Transfer (EFT), has been a major factor in decreasing errors and improving payment processing. Additional areas where EDI has been implemented are: Garnishments, Grants, Purchase Card, Travel, Transportation and Medical Logistics.
World Wide Web
A of that specially . The documents are formatted in a mark-up language called (Hypertext Mark-up Language) that supports links to other documents, as well as , audio, and video . This means you can jump from one document to another simply by on . Not all Internet servers are part of the World Wide Web.
There are several called that make it easy to the World Wide Web; Two of the most popular being and .
World Wide Web is not synonymous with the Internet
Intranet
A network based on (an internet) belonging to an organization, usually a corporation, accessible only by the organization's members, employees, or others with . An intranet's Web sites look and act just like any other Web sites, but the surrounding an intranet fends off unauthorized .
Like the itself, intranets are used to share information. Secure intranets are now the fastest-growing segment of the Internet because they are much less expensive to build and manage than private based on .
Information flow diagram
