• Join over 1.2 million students every month
  • Accelerate your learning by 29%
  • Unlimited access from just £6.99 per month

Using Information Technology to Replace Filing Cabinets.

Extracts from this document...

Introduction

Using Information Technology to Replace Filing Cabinets. Problem Identification ( The current manual filing cabinets contain huge amounts of client data and stock data, there are often miss filed records. Incorrect, out of date and lost records. ( Manually searching through these cabinets is very slow and this may disappoint clients who expect quick and accurate data. ( Clients may wish to access items they have ordered at the moment so they can cancel or change the order. ( With the current system there have been cases of people being sent the wrong item due to incorrect filing or data entry in the stock files. This is costly to the company as the items can be very large and can cost huge amounts of money to ship to countries that are far off, such as clients in the Middle East. Profit and Loss ( The current manual system has no way of processing a Profit and Loss information accurately or efficiently. The only current way to do is to gather together a record of all incomes and outputs manually, which is very difficult as currently the billing and expenditure information is just hand written on blank paper. ...read more.

Middle

Profit and Loss The Manager, Director, Accountant and Secretary would use the Profit and Loss spreadsheet. The Manager and Director would be interested in seeing the profit or debt of the company. The Accountant would need to use the Profit and Loss spreadsheet to search for possible Tax deductions. The Secretary would use the spreadsheet to mail out invoices after the computer has automatically processed them. Wages Obviously the senior staff would be interested in seeing the pay invoices and pay spreadsheet. The accountant will use this spreadsheet to ensure wages are correct and check tax figures. The manager will use the graph to illustrate to people how well or badly sales are going. The secretary will use the graph to get information on the financial situation quickly and accuratly, the accountant will also use the graph for these reasons. The general public and our current clients would be the users of the advertising campaign. Output Expected I would expect my system to produce the following outputs - ( A record of all the clients currently with 'Scannervision' with each persons personnel information so they can be sent updates on there account and the company. ...read more.

Conclusion

( Address 1,2 and 3 ( Post Code ( Phone Number ( Area Code ( Order These inputs are required to provide an accurate view of the client and to provide the necessary information to be able to address them correctly and send them new up to date information. It also gives us the capability to sort and search our clients accurately. I would expect my stock availability database to require the following inputs - ( Product name. ( Product description. ( Cost Price. ( Retail Price. ( Order Number. Profit and Loss I would expect my Profit and Loss spreadsheet to require the following inputs- ( Company expenditure. ( Company income. Wages My wages spreadsheet would require the following inputs - ( Staffs pay number. ( Staffs name ( Gross Pay ( National Insurance ( Tax I would expect my Profit and Loss graph to require the following inputs- ( Company expenditure. ( Company income. I would expect my advertising to require - ( Company Name ( Fax Number ( Phone Number ( Company Location ( Some product information ?? ?? ?? ?? ...read more.

The above preview is unformatted text

This student written piece of work is one of many that can be found in our AS and A Level ICT in Business section.

Found what you're looking for?

  • Start learning 29% faster today
  • 150,000+ documents available
  • Just £6.99 a month

Not the one? Search for your essay title...
  • Join over 1.2 million students every month
  • Accelerate your learning by 29%
  • Unlimited access from just £6.99 per month

See related essaysSee related essays

Related AS and A Level ICT in Business essays

  1. UNIT4: PRESENTING BUSINESS INFORMATION

    This summer Cancer Research UK's race for life supported by Tesco will be at Blackheath for the 4th time and they are hoping to raise £23million. Therefore, sufficient planning for each year has made the race successful. Responding to external factors This involves the outside environment of Tesco plc that can affect the running of Tesco.

  2. The Information Society and Information Technology: A New Mode of Production?

    of their existence, men inevitably enter into definite relations, which are independent of their will, namely relations of production appropriate to a given stage in the development of their material forces of production. The totality of these relations of production constitutes the economic structure of society, the real foundation, on

  1. The purpose of this document is to define the Context of Cain Motors Information ...

    The three techniques are cross-referenced against each other to ensure the completeness and accuracy of the whole application. SSADM application development projects are divided into five modules that are further broken down into a hierarchy of stages, steps and tasks: 1.

  2. The Use of Geographical Information Systems (GIS) And International Technology Transfer by Non-Governmental ...

    The explosions of GIS technologies in the developing nations were found to be initiated by funded or supported by international agencies and Non-governmental Development organizations (NGDO's), (Edralin 1990). These applications were mainly pilot or research projects as opposed to operational systems, which were also controlled by outsiders, not by indigenous scientists.

  1. Free essay

    Managing information

    Threats also may come from changes in law, falling profits because of rising costs. Social developments such as changes in trends are also a major threat for businesses. Strength- the company has a good reputation around the London as well as being the best selling company for food.

  2. Implementation of ATMS at SBI. Banks in India are looking at deploying biometric ATMs ...

    The main function of the switch is to route transactions from ATMs to Bank's database and to any external service provider after authentication. � Connectivity - The nervous system of the network, which links up the ATMs, Bank's databases and external service providers with the Switch.

  1. Recent Developments in Information Technology

    The audio signals and the video signals and data from application are also transmitted in this way. For example, if a user is demonstrating using graphs from data in a spreadsheet, then this could also be transmitted. IKEA would use video-conferencing for meetings between distant places.

  2. Countering Terrorism with the Help of Information Technology

    The ability to associate embedded information in one report to another piece of embedded information and realize their relevance is the significant road block in this awareness objective. The tools developed by DARPA focused on the three main areas of IT: 1.

  • Over 160,000 pieces
    of student written work
  • Annotated by
    experienced teachers
  • Ideas and feedback to
    improve your own work