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Using Information Technology to Replace Filing Cabinets.

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Introduction

Using Information Technology to Replace Filing Cabinets. Problem Identification ( The current manual filing cabinets contain huge amounts of client data and stock data, there are often miss filed records. Incorrect, out of date and lost records. ( Manually searching through these cabinets is very slow and this may disappoint clients who expect quick and accurate data. ( Clients may wish to access items they have ordered at the moment so they can cancel or change the order. ( With the current system there have been cases of people being sent the wrong item due to incorrect filing or data entry in the stock files. This is costly to the company as the items can be very large and can cost huge amounts of money to ship to countries that are far off, such as clients in the Middle East. Profit and Loss ( The current manual system has no way of processing a Profit and Loss information accurately or efficiently. The only current way to do is to gather together a record of all incomes and outputs manually, which is very difficult as currently the billing and expenditure information is just hand written on blank paper. ...read more.

Middle

Profit and Loss The Manager, Director, Accountant and Secretary would use the Profit and Loss spreadsheet. The Manager and Director would be interested in seeing the profit or debt of the company. The Accountant would need to use the Profit and Loss spreadsheet to search for possible Tax deductions. The Secretary would use the spreadsheet to mail out invoices after the computer has automatically processed them. Wages Obviously the senior staff would be interested in seeing the pay invoices and pay spreadsheet. The accountant will use this spreadsheet to ensure wages are correct and check tax figures. The manager will use the graph to illustrate to people how well or badly sales are going. The secretary will use the graph to get information on the financial situation quickly and accuratly, the accountant will also use the graph for these reasons. The general public and our current clients would be the users of the advertising campaign. Output Expected I would expect my system to produce the following outputs - ( A record of all the clients currently with 'Scannervision' with each persons personnel information so they can be sent updates on there account and the company. ...read more.

Conclusion

( Address 1,2 and 3 ( Post Code ( Phone Number ( Area Code ( Order These inputs are required to provide an accurate view of the client and to provide the necessary information to be able to address them correctly and send them new up to date information. It also gives us the capability to sort and search our clients accurately. I would expect my stock availability database to require the following inputs - ( Product name. ( Product description. ( Cost Price. ( Retail Price. ( Order Number. Profit and Loss I would expect my Profit and Loss spreadsheet to require the following inputs- ( Company expenditure. ( Company income. Wages My wages spreadsheet would require the following inputs - ( Staffs pay number. ( Staffs name ( Gross Pay ( National Insurance ( Tax I would expect my Profit and Loss graph to require the following inputs- ( Company expenditure. ( Company income. I would expect my advertising to require - ( Company Name ( Fax Number ( Phone Number ( Company Location ( Some product information ?? ?? ?? ?? ...read more.

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