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A computerized system for school - Hardware and software.

Extracts from this document...

Introduction

In this section, I have listed out all the software and hardware that I find appropriate and plan to use. This section also contains my data collection through my observation and my two interviews with a teacher and an accountant. You will see how the data flows from one place to another and you will also see my plan on how to use a computerized system for this school as well as my backing storage plan. SOFTWARE CONFIGURATION For the manipulation of text-based document, I prefer to use an application program called MICROSOFT WORD. Modifications, such as deleting, inserting, rewording etc. can be done to any document. Document formatting; such as font changing, page layout, and paragraph indentation can come in very handy. For example, when sending letters of complaints to the parents of some student, the content has to be the same but the name to which it is to be sent has to be changed. Instead of changing it by erasing the name and putting another, we can simply use a function called MAIL MERGE. This will make the job faster. But then I would prefer not to use it for mathematical calculations since it cannot calculate automatically. So for tasks, such as making an income statement, I would not use Ms Word. For the storage of restricted files and documents, I would suggest a database program called MICROSOFT ACCESS. This program is designed for easy access to authorized users only. But then, it can only be used for such storage of data and not for calculations. For calculations, budgeting, and other finance related tasks, a spreadsheet program called MICROSOFT EXCEL would be the best choice. It can also be used for the creation of timetables, school report card, making income statements for the office, making a mark register for a class etc., Excel would be very useful. Using mathematical, as well as its advanced functions, we can achieve our desired objectives. ...read more.

Middle

5s. And I also teach Bible for Jr. 6 D. I did misplace my register once, for my Chemistry Sr. 4boys. My, My! What a headache that was! I had to give two more tests for the boys and I had to correct it in a hurry otherwise I would not have anything to write in their reports. And I did misplace one report card once. ME: And what did you do about that report card? Prof. Mcgonagall: Well, I told the office and they gave me a new report card and I had to write the all the details all over again. I filled it up in such a hurry that I never got a chance to re-check it again as I usually do. ME: What do you think about the manual system of this school? Have you ever tried to propose a computerized system? Prof. Mcgonagall: Oh yes! I have been telling the secretary that its time this school goes for the modern technology but no! All she said is, "Sorry Professor. It's not in my power to do such things." I mean, like, as if she isn't facing the hardships of this manual system. I can see her struggling with those pay slips and I can also see the accountant, Ms. Jorkins, struggling to produce those income statements and balance sheets. How many times I tried to tell these people that we need a computerized system, but they said that it's not in the budget. ME: What kind of computerized system would you propose? Prof. Mcgonagall: Well, actually, I prefer to use Microsoft Office, where they provide a word processing program, spreadsheet program, database program. I would not say no to the use of Internet. Goodness knows how my students more about such things than me. ME: Well, thank you, Professor, for your time. Prof. Mcgonagall: No problem at all. PLANNING SECTION I want to do a computerized system for this school, where the jobs can be done faster and easier for the people working there. ...read more.

Conclusion

Data encryption is when the data is encoded in such a way that no one can read it. It can be decoded back to its original form. Therefore the hacker would not understand the file in my computer and therefore he won't be able to do anything to it. * BACKING STORES The backing store I would put my important files into would be a compact disc. I prefer to use re-writable CDs so that any data I put into the CD can be erase anytime want to. I prefer to use CDs because of the large capacity it can hold. It can hold about 700 megabytes so I can store many documents in it. I can also use floppy discs for small documents. I want to back up my files because there are chances that we think our files are safe but it's not. So in case I do lose some data, at least I know it's saved somewhere. And I can also use the hard disc in the computer. It is where I can store all the files and folders and data for the school. But to make sure that in case data gets lost or destroyed, I have a backing medium like CDs or floppy disks. SUMMARY The following are the outputs that the user wants to be implemented, now that I have provided them with the outline of my plan. > The calculations in an income and salary statement or pay slips are supposed accurate and exact. > List of all students who failed or list of students who got A+ grades. > Forms to be filled out by students. > The attendance sheet that shows how many times the student was absent. > A marks sheet that shows the records of the students marks in all subjects and the term average of each student. > The salary information sheet that shows the records of the employees' salaries. > The report card can be printed without mistakes. > A graph showing the income and expense of the school. > Tables that show different information.(Attendance sheet, marks sheet etc.) ...read more.

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