• Join over 1.2 million students every month
  • Accelerate your learning by 29%
  • Unlimited access from just £6.99 per month

A computerized system for school - Hardware and software.

Extracts from this document...


In this section, I have listed out all the software and hardware that I find appropriate and plan to use. This section also contains my data collection through my observation and my two interviews with a teacher and an accountant. You will see how the data flows from one place to another and you will also see my plan on how to use a computerized system for this school as well as my backing storage plan. SOFTWARE CONFIGURATION For the manipulation of text-based document, I prefer to use an application program called MICROSOFT WORD. Modifications, such as deleting, inserting, rewording etc. can be done to any document. Document formatting; such as font changing, page layout, and paragraph indentation can come in very handy. For example, when sending letters of complaints to the parents of some student, the content has to be the same but the name to which it is to be sent has to be changed. Instead of changing it by erasing the name and putting another, we can simply use a function called MAIL MERGE. This will make the job faster. But then I would prefer not to use it for mathematical calculations since it cannot calculate automatically. So for tasks, such as making an income statement, I would not use Ms Word. For the storage of restricted files and documents, I would suggest a database program called MICROSOFT ACCESS. This program is designed for easy access to authorized users only. But then, it can only be used for such storage of data and not for calculations. For calculations, budgeting, and other finance related tasks, a spreadsheet program called MICROSOFT EXCEL would be the best choice. It can also be used for the creation of timetables, school report card, making income statements for the office, making a mark register for a class etc., Excel would be very useful. Using mathematical, as well as its advanced functions, we can achieve our desired objectives. ...read more.


5s. And I also teach Bible for Jr. 6 D. I did misplace my register once, for my Chemistry Sr. 4boys. My, My! What a headache that was! I had to give two more tests for the boys and I had to correct it in a hurry otherwise I would not have anything to write in their reports. And I did misplace one report card once. ME: And what did you do about that report card? Prof. Mcgonagall: Well, I told the office and they gave me a new report card and I had to write the all the details all over again. I filled it up in such a hurry that I never got a chance to re-check it again as I usually do. ME: What do you think about the manual system of this school? Have you ever tried to propose a computerized system? Prof. Mcgonagall: Oh yes! I have been telling the secretary that its time this school goes for the modern technology but no! All she said is, "Sorry Professor. It's not in my power to do such things." I mean, like, as if she isn't facing the hardships of this manual system. I can see her struggling with those pay slips and I can also see the accountant, Ms. Jorkins, struggling to produce those income statements and balance sheets. How many times I tried to tell these people that we need a computerized system, but they said that it's not in the budget. ME: What kind of computerized system would you propose? Prof. Mcgonagall: Well, actually, I prefer to use Microsoft Office, where they provide a word processing program, spreadsheet program, database program. I would not say no to the use of Internet. Goodness knows how my students more about such things than me. ME: Well, thank you, Professor, for your time. Prof. Mcgonagall: No problem at all. PLANNING SECTION I want to do a computerized system for this school, where the jobs can be done faster and easier for the people working there. ...read more.


Data encryption is when the data is encoded in such a way that no one can read it. It can be decoded back to its original form. Therefore the hacker would not understand the file in my computer and therefore he won't be able to do anything to it. * BACKING STORES The backing store I would put my important files into would be a compact disc. I prefer to use re-writable CDs so that any data I put into the CD can be erase anytime want to. I prefer to use CDs because of the large capacity it can hold. It can hold about 700 megabytes so I can store many documents in it. I can also use floppy discs for small documents. I want to back up my files because there are chances that we think our files are safe but it's not. So in case I do lose some data, at least I know it's saved somewhere. And I can also use the hard disc in the computer. It is where I can store all the files and folders and data for the school. But to make sure that in case data gets lost or destroyed, I have a backing medium like CDs or floppy disks. SUMMARY The following are the outputs that the user wants to be implemented, now that I have provided them with the outline of my plan. > The calculations in an income and salary statement or pay slips are supposed accurate and exact. > List of all students who failed or list of students who got A+ grades. > Forms to be filled out by students. > The attendance sheet that shows how many times the student was absent. > A marks sheet that shows the records of the students marks in all subjects and the term average of each student. > The salary information sheet that shows the records of the employees' salaries. > The report card can be printed without mistakes. > A graph showing the income and expense of the school. > Tables that show different information.(Attendance sheet, marks sheet etc.) ...read more.

The above preview is unformatted text

This student written piece of work is one of many that can be found in our AS and A Level Computer Science section.

Found what you're looking for?

  • Start learning 29% faster today
  • 150,000+ documents available
  • Just £6.99 a month

Not the one? Search for your essay title...
  • Join over 1.2 million students every month
  • Accelerate your learning by 29%
  • Unlimited access from just £6.99 per month

See related essaysSee related essays

Related AS and A Level Computer Science essays

  1. Visual basic

    Decision-Making * Computers make "decisions" by executing different sections of code (branching) depending upon specific conditions. * The If/Then Else statement is often used to determine the " program's flow." Selection Structures * Selection Structures determine which section of code will be executed.

  2. Business blue print document for the implementation of SAP R/3 (4.6B) payroll at Mastek ...

    * Financial Accounting (FI) * General Ledger Accounting (FI-GL) * Accounts Payable (FI-AP) * Accounts Receivable (FI-AR) * Special Ledger (FI-SL) * Controlling (CO) INTEGRATION OF THE COMPONENTS IN POSTING TO ACCOUNTING Payroll (HR) The principal organizational concept in Payroll is the wage type.

  1. Barilla SpA - Case Report

    Sales representative responsibilities diminished - fear of possible retrenchment 3. Risk of not being able to adjust shipments to changes in selling patterns/increased promotions - sporadic weekly demand from distributors 4. Distributors not ready to handle sophisticated relationship - used simple periodic review inventory systems 5.

  2. Hardware and Software

    One of the biggest advantages of LCD monitors is that they are compact and lightweight. Limitations: 1. Most CRT monitors are capable of displaying unlimited colors but LCD monitors are only capable of hundreds or thousands of colors. 2. CRT monitors are usually capable of displaying multiple video resolutions but an important issue with LCD monitors is resolution.

  1. Different ways of data capture

    easier to set new users and equipment * Allows the connection of different types of computer which can communicate with each other. Disadvantages of LANs * User dependant on them e.g. file server develops a fault then many users will be unable to run applications programs * If the network

  2. I have been given the task to design a database for a company called ...

    SECURITY To keep the database secure from hackers or from people who are not officially allowed access to the database I have put a password on to the database, which only the users will know. By putting passwords on the system it will comply with the data protection act.

  1. Smart Card System

    database statements and return the results to the client. This distribution of processing reduces network traffic and improves performance. Site autonomy can also be increased by limiting database modifications to locally executing applications. Remote Procedure Call (RPC). The Remote Procedure Call (RPC) is a mechanism that allows programs to communicate with each other.

  2. CP3 - Proposed Solution to a Realistic Problem - Apartment Administration software

    a piece of software would benefit my client as it would allow for a faster turn around and would provide statistical analysis of availability and other data. Computerization of the processes used would save time, reduce human error and the client would benefit with a far more efficient system.

  • Over 160,000 pieces
    of student written work
  • Annotated by
    experienced teachers
  • Ideas and feedback to
    improve your own work