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An Information Technology System For a School

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Introduction

An Information Technology System for a School ANALYSIS: To aid in investigation of the problem, two interviews were carried out. One was with the school principal, and the other with the school administrator. In preparation of the interviews a list of topics for discussion was drawn up, and included these checkpoints: * What the new system hopes to achieve, exactly. * The problems in the current system. * The methods currently employed to input data into the system. * The information that is required per file, i.e., for each student what fields will have to be input. * The format of the required output. * The volume of data expected, e.g., how many students are expected to enroll, or how many new teachers will be required. * Any hardware or software constraints, such as the new system only being able to run with a particular operating system. Interview 1: This interview was with the school's principal, Mrs. Monica Stakich. It took place in her office, on appointment, and was as follows: Q: Mrs. Stakich, your school has built up quite a reputation of excellence over the years as shown by its grades. How do you intend to maintain this? A: Well, the school has always prided itself on its academic achievements, and this is due to our students being dedicated in their studies, which shows itself in the superior grades. ...read more.

Middle

Q: How often do errors occur using this procedure? A: As you can see, the system is designed in such a way that carrying out the procedure makes it prone to errors. We're still lucky to have a few students and teachers, basically small files is what I mean to say, which do not have to be updated too often, so they aren't too many mistakes. Even if there are, they can easily be located and corrected due to the small size of our database. Q: OK, now what about the plus points of this system? For example, is it easy to use? Is it efficient? Do you feel that you yourself are performing at an optimum level with this system? A: Ill have to think this question over. Yes, for sure it is easy to use. I just have to type in an identifier code for each record, and the particular record is searched for and displayed. Its that simple. I don't think its efficient though. As the number of files increases the system takes longer and longer to search the database to produce the results I was looking for. It only follows that I myself feel I am under-performing at my job, as some time will definitely be wasted in waiting for results. Q: Are you satisfied with the system performing only these functions? ...read more.

Conclusion

To be user-friendly. Step-by-step guidance ensures that the user can easily find his way around the database to perform the desired task. A Flowchart of how data would be passed along the new system is as follows: SYSTEM REQUIREMENTS: Standard input devices, such as a mouse, a keyboard, a scanner and a web-camera will be needed for this system to operate (the mouse and keyboard are the main ones, the others for inputting photos and such graphics). Output devices will be plotters and printers. Hardware: The CPU requirement for this system include at least 100 MHz Pentium processor and 16 MB RAM. Software: It is necessary to have an operating system such as Windows 98 as well as MS Visual Basic program installed, as this is the front-end program to be used for this system, with Access 7.0 being the back-end program. The user will be Mr. Glasse, and his computer already exceeds the requirements for this system to function efficiently. His IT skills will also be relevant: since he already has MS Office 97 installed he will already know the basics behind Access 7.0 and should find no problem in entering the data. It must be remembered that the system to be developed is intended to replace the outdated system in current use. The current system is slow, inefficient and incompatible. Its replacement will be better than it in all these respects, and should bring the database up to the level of technology today. ...read more.

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