Data Security for the new system

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Objectives of the new system

Below are the objectives that must be achieved when my system is complete. These will help achieve the goals I have for my system.

  • The new system has to be efficient and fast. It has to hold data about the schools, the amount of uniform stock has left to the relevant schools, keep track of stock levels and make sure the correct amount of stock leaves the warehouses. The system must be easily accessible, be presented clearly and make sure its readable. The data required by the user must appear quickly as data may be required while a user is speaking to a client.

  • The main objective that the system must achieve is to create a suitable database that will hold information on the schools, stock levels, and the stock control that are held within the warehouse. It has to say where the stock has gone and keep tabs on how many stock schools have taken for the year.

  • The system will hold details of the schools who have been dealing with them. Every school will have a unique user ID number. If the user requires information about the school they can do a sort to find the school using this number. If a new school requires any uniforms they can be easily added to the system.

  • Mail merged letters can be drawn up in Word can be used to inform the school that there delivery has left the warehouse. This can be sent in e-mails to the schools that will be picked up by school secretaries every morning.

  • The new system will present the user with warning messages of information messages if too much or to little stock has left the warehouse. The computer will do this by comparing how much stock has left the warehouse to the level the school should be. This would help the user as then they can make sure they double check the next tome a delivery goes to the school.

  • If the school requires more of an item that the received, the user can easily check on the computer how much they have of it in the warehouse. This will be done, as there will be regular updates on the system that will tell the user how much stock they have on products. This would also save time as then the user would not have to search through all the files and books. It can also be done whilst the user is on the computer, rather than having to call them back after they’ve found the relevant information
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  • The system will have disconnected tables for all the relevant information. This will aid the user when they desire to enter in new information

  • As the current system is paper based, it will be an advantage that all employees within the company are computer literate. Eventually this will make the whole system work more efficiently as everybody will be able to use it. Alongside my instruction manual it there should be no problems with people trying to work my system.

 

Data Security for the new system

There are many ways of protecting the system, ...

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