Input
All the information I will input into the posters and leaflets will be from the main user.
This information will be:
- The name of the artist
- The place of concert
- The time and date of the concert
- The ticket price
- The telephone/address where further information about the event can be obtained
The information for the advert promoting the company will also come from the main user will include:
- The name of the company
- The services the company provides
- The company’s address
- Their telephone number and e-mail address
Each leaflet and poster produces will be shown the main user and the artist’s record company to see if there are any mistakes after all the information is inputted.
Processing
A wizard will be used create all the leaflets as it will make implementation easier as the user as it will show the user how each page will fold and which the inside and outside pages. Most of the information needed for the leaflets and posters will be typed using the keyboard but the images of the artists may be scanned in or imported from another program. The logo for the company will be imported from another program and so will the pictures of the artists.
A data flow diagram to produce leaflets when the wizard is involved.
A wizard can also help produce posters
The advert would be created in the same way expect for advert would be saved to the advertising file.
Output
All the final designs of the leaflets will be colour printed using a colour inkjet printer, it will be printed landscape each leaflet will probably use two pages which fit together. The poster will also be printed in colour with a colour inkjet printer the posters will be printed portrait. The advertisement will be printed in both black and white and colour using a laser printer and colour inkjet printer respectively, the advert will be screen based because it can be send via e-mail to potential costumer and also can be send to newspapers this way.
Backup
The document created for this project will be stored on CD-ROM because the file will be too big to store on floppy disk. The document will be saved every 15 minutes when the reminder appears on the screen. A further backup should be made on the computer the document is being made in just in case the CD becomes lost or damaged. When making this document I will have to comply with the Data Protection Act (1989) which means the data has to be relevant and correct and the person who the data is held about has the right to see it. The documents would be put in a file which is hidden so only authorized people who know the name of the file, so they can only find it.