I had to find the best way to get data into the database because I wanted to turn information into data on the computers. To successfully capture data I must follow a two-part process.

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Data Capture Form

I had to find the best way to get data into the database because I wanted to turn information into data on the computers. To successfully capture data I must follow a two-part process.

  • The information has to be obtained. Information has to be recorded, and then converted into a form suitable for use with the computer system.
  • The data has to be entered onto the computer using an input device such as a keyboard.

Manual methods of obtaining the data include data-capture forms and questionnaires. These are paper-based forms that need someone to write down information in a preset way. This information is then put into the computers exactly as it is on the form. The Questionnaires usually need a human operator to key in the results by hand. However some data-capture forms require the operator to enter the information in code format, for example, the information is input automatically using an OMR device (Optical Mark Recognition). Examples of this are school registers and multiple choice answer sheets.

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   Automatic data capture means collecting information from sensors, bar code readers and scanners. For example a temperature sensor records the temperature and stores this data until it is downloaded onto a computer for processing.

   A Turnaround Document is a semi-automatic system, for example an electricity meter reading form. The computer system prints a form showing the customer details with a space to record the meter reading. The reading is written on by hand and the form is then returned to the electricity company and the new data is then added to the customer record on the computer.

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