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Datbase Project newsagent shop

Extracts from this essay...

Introduction

DATABASE COURSEWORK. IDENTIFY My Uncle Samuel is the salesman of a newsagent shop called Samuel and son's co. limited. He is busy and disorganized because he is always away on trips and is never around to take inventory of his stock. So I decided to create a database for him to help him make his business more efficient. This database will consist of lists of food-items, drinks, sweeties and confectionaries that he owns. I will add the names of the components into a table. This table will show that all the information required in the database has been entered. I spoke to him about this and he has given me this criteria: > The database must allow him to see the details of customers quickly and easily. > He must be able to see who owes him money. > He wants to be able to check out customers in a location and be able to specify their location. > He wants to be able to enter a price and see all the items and commodities above or below that price. > He wants to be able to print a commodities price list. > He wants the database to be password-protected, so as to stop a competitor from stealing the database. > Finally, He says that because he is not so good with computers, I should make the database very easy to use.

Middle

In Access, you can do complex searches (called Queries); produce quality reports and convenient data entry forms. You can also improve your database by making it 'relational'. Excel is more suited to performing calculations or data modelling functions. A relational database application such as Access is better than a flat file database program, such as Excel and information workshop because it can mean spending less time on data entry and fewer errors. The file format that I am going to produce will be in MDB (Microsoft Database) format. It compresses all your tables, forms, queries and reports into a single file. My output will be shown on the screen and will also be printed to enable the user see information on the database. DESIGN. I want to design a database for food-item stock inventory and customer details (between me and my uncle.) IMPLEMENT. I will now try to create this database, and I shall explain the steps I used to create it along the way. I started off by first deciding to create a database for my Uncle because of his unorganised business. I designed this because he will need it to attend to lots of customers it the future and it will make his business o lot more efficient and effective. This database will consist of some of the food-items and confectionaries that he owns. I will add the names of them components into a table.

Conclusion

Once the forms were made, I began to create the report and query. These were really for presentation. I then put all these pages together and placed a front page with the title of the database in front so when the database is opened, the front page pops up. It was seen that my pages looked pretty boring without any pictures or background. This upset my uncle so I decided to create a suitable background by using saved pictures, adding colour to the text boxes and outlines to where they are needed on the pages. It can be noted that the design for the database was slightly different to the implementation. It will be seen that the front-page design is different from the created one and also the created form is different from the designed one. This is because my uncle decided to introduce more fields into the form and add background to both the form and front-page. It should be noted that all changes were made on user's requirements. By adding scrolls and background pictures, a vast improvement has been made to the whole project. Although it is seen that in this project is that when presetting the database the information in form of a table should never be seen. However in database that piece of information is if the viewer accesses the query option. It should also be noted that password set was "ifeoma" and can only be access when file is opened exclusively.

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