Characteristics and sources of information
Characteristics of information are reliability, accessibility, validity and fit in for purpose. These are the main characteristics of information that define them. They should be reliable which means that they maintain their functions as needed. They need to be accessible so anyone can see and take required knowledge from them. Validity means that there must be evidence supporting the trueness of the information. Information also has to be fit for purpose which means relevant to the request and providing the right knowledge.
Information is used for many different purposes in a leisure centre. Some of them are member requests and some of them might be internal information which maintain and keep the business running. These can include orders for equipment or merchandise, staff training or staff recruiting. Others could be membership request or members’ request of use of any facility or service. No matter what information is it has to run smoothly through the departments internally and externally so the leisure centre can keep their profits and keep the business running.
Members are booking sports activities with the receptionist who talks to senior receptionists who checks with manager of leisure services or they book conference or social parties with admin and purchase team who also talks to manager of leisure services. If available the finance department sends an invoice to the member for the services provided. Members can also book a catering or bar service with facilities manager and then also finance department sends an invoice to the member for the service provided. Facilities manager sends a request for merchandise to admin and purchase and they send an order to the external supplier.
Effectively processing information in leisure centre
The key to successful business is a good information processing and flow. The better they inform each other internally and externally the better will be understanding between the departments which is a key to success. Example of data capture, Method of processing and output could be a member sending an e-mail to the leisure centre manager regarding available service. The manager has to launch an internet browser to find his e-mails. Then he processes it in outlook or so and an output would be a reply with informations about services in leisure centre. The correct data capture, method of processing and output will be a key to success.
A table compiling different tools for processing information
How an organisation can improve their information system
An organisation can improve their information system by introducing a new way of processing them which could be new software on their computers which will make information processing much easier. It will bring the organisation clearer understanding of information and a better way to forward them to another department or an external organisation. Quality of information can be improved by doing external surveys or search for them in internet which will bring much understanding to the issues occurring in the organisation and many new ideas about how a company can organize their tasks for maximized profit. Another way of improving quality of information can be getting ideas from other companies which is a good way to overtake the competition with the services provided and the quality of the services.
Information systems assignment one
Sorie rezakhani