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System Configuration.

Extracts from this document...

Introduction

SYSTEM CONFIGURATION - PART TWO Scenario Eileen Jones has started to use the IT system you specified and her business is expanding as planned. She is happy with the work you have done for her so far, and has asked for your further help. Using your expertise, you will help her to automate the system, by utilising the software available to produce templates and macros. She would like to design a letterhead and invoice for her to use in her business. You need to produce a report showing how you configured the system to suit Mrs Jones' requirements. Task 1 Application Software Configuration Mrs Jones would like to make some changes to her computer system. Below is where I will configure her system to suit requirements. WORD: Setting up file locations Before: After: WORD: Customise a toolbar: Below is the Customise tool bar dialog box: This customize box will be used throughout some of the screen dumps for Task 1, 4 and 5. Before: After: WORD: Automatic Back-up timing These screen shots are of options in tools from the toolbar of the save options. Before: After: WORD: Configure the Spell-checker These screen shots are of the autocorrect box in options, tools. Before: After: WORD: Using the Help Menu Theses shots are to show Mrs Jones how to use the help menu. ...read more.

Middle

I then entered the word template into the macro name box and clicked on tools and the customize window box appeared. I then dragged the template/macro from the commands to the toolbar above. I also modified it by clicking on the modify selection, and chose a different icon to represent the template/macro. 5. I then closed the customize box and finished off recording. Afterwards I clicked on file from the toolbar and I then clicked on open from the drop-down box and the open box appeared, I looked for the file that I wanted the macro to record and opened the file and pressed stop recording. Task 5 Attaching the template to a series of keystrokes from the keyboard. To attach the template to a series of keystrokes on the keyboard I had to do the following steps: 1. I clicked on I clicked on tools from the toolbar and a drop-down box appeared. 2. I then clicked on macro and again a drop box appeared beside it. 3. Following that I clicked on record a new macro and appeared record a new macro window box. (screen dumps from task 4) 4. I then entered the word template into the macro name box and clicked on tools and the customize window box appeared. ...read more.

Conclusion

You could create a macro also by using keystrokes, to save and print a document as this is a procedure you are likely to use on a regular basis. With the macro, the user will need to enter the instructions step by step. If the save and print macro is assigned to keys, it can be called up quickly, eliminating the need to enter the same commands each time. These steps are as follows: 1. I clicked on tools, record a new macro, click on the keyboard icon and a new slide appears called customize keyboard. (Task 5 for screens dumps) 2. With the insertion point already positioned in the press new shortcut key box. I typed in a series of keystroke like Ctrl+L, assigned it and clicked close. (Task 5 for screens dumps). 3. I then repeated the process from steps 3 and 4 from above on recording a macro. (Screen dumps from Task 5). Task 7 When recording a macro, the macro code automatically shows you that you have made an error in the process of the recording. Sub company() ' ' company Macro ' Macro recorded 12/12/2003 by H31069 ' Selection.TypeText Text:="jones jones corporations" End Sub Sub company() ' ' company Macro ' Macro recorded 12/12/2003 by H31069 ' Selection.TypeText Text:="Jones Corporations" End Sub Latoyah Flinch System Configuration 08/05/2007 H:\UNIT 3 - Hardware and Software\SYSTEM CONFIGURATION.doc Centre No. 14342 Page 1 of 11 ...read more.

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