User Guide. This system is for Regs Second Hand Cars. This user guide will give you instructions on how to use the functions of this system.

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Dhruvesh Darji                12 PHO

The User Guide to using the New System

By, Dhruvesh Darji

Contents Page

Contents Page        

Introduction

This system is for ‘Reg’s Second Hand Cars’. This user guide will give you instructions on how to use the functions of this system. This user guide will give directions on how to install the system and also the recommended system requirements needed. The guide will also give a tutorial on how to use the functions of the system such as:

  • How to use the menu
  • How to create a transaction/agreement
  • How to save a transaction/agreement
  • How to print an transaction/agreement and the comparison page
  • How to add a new customer, and edit or delete customer details
  • How to add a new car, and edit or delete customer details
  • How to exit the system

This system is about adding and storing customer and car details. It also has three details of loan companies. This system can compare the three different loan company details along side the payment plan and price of car. Therefore the customer will be able to get quick information on the cheapest option for their purchase. Also there is a set out invoice format, where the specific agreement can be selected and then printed.

There will be two outputs which come out of this system, the first is the comparison page printout and the second is the agreement printout:

The rest of the details can be viewed on screens:

  • Customer Details Screen
  • Add Customer Screen
  • Car Details Screen
  • Add Car Screen
  • Loan Details Screen
  • Agreement Details Screen

System Requirements  

Minimum Requirements:

Installing the System

In this section it will give you steps on how to install the system to your PC.

  1. Firstly, place the installation disc into your CD or DVD drive. Once the disc has been put into the drive wait a moment for it to load. After, from your desktop go to ‘My Computer’. Once the explorer has opened you should see that your CD or DVD drive should read ‘Installation CD’.

  1. Now double click on the CD or DVD drive (‘Installation CD’), and this should lead you to the contents of the disc.

  1. The next step is to extract the spreadsheet onto the computers hard drive. From the last screen you should right-click on the zipped file and select ‘Extract All’. Once this has been selected the ‘Extraction Wizard should appear. From here you should simply select ‘Next’.

  1. The next part of this wizard is to choose where you want to extract the spreadsheet to. We want to store this file in the computers program files. Therefore we have to select the program files folder and then make a new folder in the program files named ‘Regs Car System’. To create a new folder you simply press ‘Make New Folder’.

  1. Once this has been done you simply press ‘OK’ and now the spreadsheet system is ready to be extract. To extract the system you press ‘Next’ and the system will automatically install into the selected folder. In our case it will be in the computers program files. When the extracting is complete, you basically press finish and now the system is ready to use.

  1. The final step before starting to use the system is to create a shortcut on the desk top. You firstly go to where the file has been saved therefore into program files. Then right-click on the file and go to ‘sent to’ and then select ‘Desktop’. This will automatically create a shortcut on the desktop. Therefore it is easier to access the system file.

Opening the System

In this section it will give you steps on how to open up the system on your PC.

  1. Firstly, you double-click on the shortcut to the system which is currently on the desktop, to open up Microsoft Excel.

  1. Once the Microsoft Excel program has opened the first thing you will notice is that a security warning message box shows. Simply select ‘Enable Macros’ as if this is not selected the system will not function properly.

  1. Once this is dealt with the next thing which shows up is the password protection. Make sure you enter the correct password (the password can be found on the technical guide). If an incorrect password is entered then it will not allow you to open up the system and the following error message will show:

If the correct password is entered it will take you the ‘Start Screen’ Menu. From here you will be able to use the system.


Using the Menu

In this section it will give you steps on how to use the menus on the system.

In this system there are two different menus. One is the ‘Start Screen’ and the other is the ‘Navigation Menu’.

Start Screen Menu:

This will be the first thing that will show when you open up the system.

Navigation Menu:

Join now!

Here is the navigation menu that will show when the button ‘OK’ is selected on the ‘Start Screen’ menu. This menu will help you navigate to other sheets in the spreadsheet system.

Creating and Saving an Agreement

In this section it will give you steps on how to create a new agreement and also save the agreement.

Here is the comparison ...

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