User Guide to my minibus hire database.

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Shafi Ali        BGS7002        23/09/11

User Guide

Locating and opening the Database

On the desktop there is an access database file called “Minster Minibus hire:

Double click this file and it will launch the Minster Minibus hire database.

Once the database loads, a splash screen will appear with the message “Hello, Welcome to minster minibus hire!” click on “OK” button.

How to Log in
Once you have clicked “OK” button, you will then be taken to the Log in screen:

To log in:

  • Click on the box beside username and type in your username
  • Click on the box beside password and type in your password
  • Click on the “Login”

Once you have done this, a splash screen with the message “welcome to work” will appear, click “OK” to continue;

If an incorrect username or password is entered, then the user will be prompted with the splash screen message “invalid username or password, please try again” and will be taken back to the login screen, this will prevent any unauthorised users accessing the database:

How to navigate the User Interface

Once you have successfully logged in, you will then be taken to the home screen user interface:

On the user interface there are 4 actions which can be taken by clicking the control button:

  • Clicking the “Open Minibuses form” button will close the home screen and open the Minibuses form.
  • Clicking the “Open Customer form” button will close the home screen and open the Customers form.
  • Clicking the “Open Hiring form” button will close the home screen and open the Hiring form
  • Clicking the “Logout” button will close the home screen and will take you back to the Login screen.

Once you have opened a form you can navigate back to the main user interface by clicking this button:

How to add data

Adding new customers

On the customers form there are a number of action buttons on the form, when you rollover the button, the details of what the button does, click on the “Add record” button:

By clicking on the “Add record” button, a new blank form will appear like so:

Adding customer records:

  • Beside the “Customer ID” label there will be an entry box, this box does not need to be filled in as it is an auto number field.
  • Beside the “Title” label there will be a dropdown data entry box with possible titles for any type of customer which can be selected.
  • Beside the “First name” label there will be a data entry box, type in the customer’s first name in this box.
  • Beside the “Surname” label will be a data entry box, type in the customer’s surname in this box.
  • Beside the “Address 1” label there will be a data entry box, type in the first address line of the customer’s address in this box, in most cases this will be the house number and road name.
  • Beside the “Address 2” label there will be a data entry box, type in the second address line of the customer’s address in this box, in some cases this could be a village name, it is not required to enter data into this field.
  • Beside the “Town” label there will be a data entry box, type in the town of the customer’s address into this box.
  • Beside the “County” label there will be a dropdown data entry box, select the county of the customer’s address from the drop down list, the default value for every new customer will be “Kent”.
  • Beside the “Postcode” label there will be a data entry box, type in the postcode of the customers address in this box.
  • Beside the “Telephone” label there will be a data entry box, type in the customers contact number in this box.
  • Beside the “Email” label there will be a data entry box, type in the customers contact email into this box.
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Adding Minibuses

From the Home screen menu click on the “open minibuses form”:

Once on this form, click on the Add record button and this will bring up a black form like so:

Adding minibus records:

  • Beside the “Registration” label there will be a data entry box, type in the number of the registration plate in this box.
  • Beside the “Make” label there will be a data entry box, type in the make/manufacture of the minibus in this box.
  • Beside the “Model” label there will be a data entry box, type in the model of the minibus ...

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