the role of the microbiology department

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The role of the Microbiology Department

Introduction

The Microbiology Department monitor infectious diseases in hospitals and the community. It provides a diagnostic service to privacy healthcare workers and monitors Microbial public health disease in the community. The infectious disease may be bacterial, viral, fungal and parasitic. It assists in the control of infections by undertaking antibiotic assays, cross – infection survivals and by monitoring antibiotic resistance.

Infectious Diseases  

The diseases can be caught or passed on from one individual to another. These diseases are caused by some other living organisms. They can be separated in a number of ways:

  • Infected water, e.g. Cholera bacteria.
  • Direct contact, e.g. Influenza virus.
  • Animal vectors, e.g. Athletes foot.
  • Droplets in air, e.g. Malaria protoctist via mosquito.
  • Contaminated food, e.g. Salmonella bacteria and food poisoning.
  • Via body fluids, e.g. Hepatitis viruses and HIV viruses.

Viral Diseases

  • Influenza
  • Aids
  • Measles
  • Common Cold
  • Hepatitis B

Bacterial Diseases

  • Cholera
  • Whooping Cough
  • Tetanus
  • Tuberculosis

The role of the Microbiology department

The main work of a Microbiology department is to examine specimens from patients for the presence of potentially pathogenic micro organisms, to detect antibodies to such organisms, to determine the sensitivities of infecting organisms to antimicrobial drugs, and to assess the infective potential of environmental materials. The purpose is quickly and economically to obtain information that will help clinicians to treat their patients or public health officers to prevent the spread of infection in the community.

At most laboratory staffs have been trained in microbiology as a science, and many of them also in research.

Infections can progress very rapidly, so that speed of reporting is often more important than absolute certainty of the finding.

In addition to their main task of providing helpful reports on submitted specimens, the staffs of the laboratory have other duties. They should take steps to inform all potential users of the service about the range of investigations available, the supply of specimen containers, the procedures for collecting specimens and the arrangements for transmitting them to the laboratory.

Stages involved in the processing of specimens

There must be clearly defined arrangements for the collection of specimens from users of the service and their safe delivery to the laboratory. Collection and delivery are usually done by the portering service within the hospital in which the laboratory is located and by a special van service from other hospitals, clinics and general practice health centres. Suitable trays or boxes should be provided for safe transport of the specimen containers. If specimens to be delivered to the laboratory by mail, the postal regulations specifying the types of container and packaging must be observed.

Request forms

Request forms should be designed in such a way as to require the clinician to give all the information that may be needed by the laboratory staff to enable them to determine what kind of examinations to make on each specimen and to assist them interpreting the findings. The form should have indicated spaces for more information about the nature and source of the specimen, the type of examination requested, the patient’s name, age, sex, address, occupation and recent foreign travel, the hospital unit, and the signature, address and telephone number of the requesting physician.  

Many laboratories use the request form as a work sheet at the bench, so that the worker can be guided by its information in his choice of tests, interpretation of results and wording of reports.

Reception of specimens

For safety, the reception of specimens should be undertaken in a room separate from the reporting office and the working laboratories. The work should be done by staff trained in the appropriate safety precautions and the procedure for dealing with leaking specimens. The specimens are unpacked and booked in. The latter process is the recording of information about the patient and specimen.

It is generally done by writing in a reception book the patient’s name and the kind, place of collection and date of arrival of the specimen. A laboratory serial number is allotted to each specimen and triplicates of it are affixed to the specimen container, the request form and the entry in the reception book. The reception record is required when questions arise about the arrival or non-arrival of specimens or the stage of their examination when reports are delayed.

Sections of the laboratory

Because the specimens received each day are so numerous, they are normally divided among different groups of staff working in different rooms. Usually one or other two methods of division or a combination of the methods is used. By the first method, all specimens of all kinds received from a particular user group, e.g. a limited number of clinics, hospital wards or general practices, are allocated to a given group or section. The advantages of this method are that staffs have the continuous experience of dealing with all kinds of specimens and are helped to correlate the results for different kinds of specimens received from the same patient.

By the second method, all specimens of particular kinds are allocated to sections specializing in the examination of these kinds of specimen. Thus, all specimens of urine might be allocated to one section, all specimens of faeces to another, and all specimens of pus, exudates and cerebrospinal fluid to a third, all serological specimens to a fourth and so on. This method of division has great advantages for speed of working, economy of labour and reliability of results.

A useful practice to this end is for the staff of all sections to meet together for a few minutes at the same time each day to report verbally and discuss any important or puzzling findings.

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Reading of results

The results of Microbiological examinations usually become available in stages on successive days. Microscopial observations on stained films may be obtained on the day of receipt of the specimen and if significant, be given in a preliminary report to the clinician.

The results of these later tests are generally available on the third day, when the content of the final report can be decided. For some types of examination, for example that of the urine for significant bacteriuria, diarrhoeal faeces for enteropathogens or sera for ...

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