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Administrative Operations Unit 20Introduction The project we held was a year 7 disco. The disco was held during term time after school on a school day

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Introduction

Administrative Operations Unit 20 Introduction The project we held was a year 7 disco. The disco was held during term time after school on a school day. The reason why we decided to hold a disco was that we had found out from previous years on how successful discos have been when young enterprise groups have organised them. This will give us some confidence to do well but also put us under pressure knowing that we need to keep up the standard of organising successful discos. The way in which we selected an appropriate format for the project that was a year 7 disco was, firstly we constructed a questionnaire See appendix 1 and asked the year 7 and 8 a few questions. From here we then decided to only have a year 7 disco because the response from the year 7 was greater than the response from the year 8. We then planned every job position we needed to do. We decided on job positions when we started the business, by firstly asking every one what job do they want to do. From here we as a whole group, decided if that people nominating themselves to do a certain job were capable of doing the job was then allowed to do the job. The advantages of working in a group was we were able to get the jobs and tasks done quicker for example when we had to get the money for the ticket sales, as there was a lot of forms and there were quite a few of us collecting the money we were able to get the money in quicker with less effort. Objectives We as a group came up with these general objectives. 1. Make profit 2. Disco to run smoothly 3. Keep staff happy 4. Hire good DJ 5. Keep the year 7's parents happy 6. Years 7's to have fun 7. ...read more.

Middle

Another contingency plan we considered is if there was a power cut in the building. The reason why we considered this was because a couple of days before the disco there were a number of power cuts across Baldock lasting roughly about half an hour each. To solve the power cut crises if there was one, we asked the caretaker if there was a emergency power generator in the school, which he said yes, so therefore if there was a power cut there would have been a back of electricity around the school. Also we considered for a contingency plan if the disco had been cancelled due to dangerous reasons e.g. major water leak in the hall, toxic gases breaking out. So if this or any other reasons arose there was a emergency letter we had produced prior to the disco which was going to be given to the year 7 students before hand explaining why the disco had to be cancelled. See appendix 4 Another contingency plan was in case of not enough staff turning up to help out, we would only let in the students who have paid to get in and stop selling tickets at the door. However if there was not enough staff to help we had a cancellation letter ready to hand out to the year 7s. The last contingency plan was what if a year 7 student had an Epileptic fit and on the disco the DJ was using strobe lighting. So we overcame this problem by telling the DJ not to use any strong lights and if a child still felt funny there was a qualified first aid staff at the disco. Utilisation skills in communication Written skills We used written skills before the disco had started. We were initially going to go around handing the tickets out and just collect the money in a piggy bank however nearer the time we realised that this was not a very good way of collecting and issuing the tickets. ...read more.

Conclusion

The reason why the other year 7 students did not come was probably we did not advertise it well enough also perhaps have competitions running through the disco to win prices could have attracted more of an audience. 2. Not having enough food such as sweats Near the start of the disco all the sweats had been sold out within half an hour which was a good thing however if we had more sweats then we could have had made even more money on the food because there was a high demand for the sweats 3. Having to change the disco date several times The reason why this became a problem was because we had to change the disco date several of times due to the hall always being booked. So if we had booked earlier we could have had the disco early in the year so then maybe if we wanted we could have had two discos instead of just one 4. Staff member not happy The reason why a staff member was not happy was because when we sent the letters out (the first consent letter) we did not ask the head of year 7 firstly if the letter contained all the right information, and also shall we send it because we just gave the letter out without asking. Also in the first consent letter there where many errors made such as wording mistakes and spelling mistakes Overall, I think the disco was a success for the reason that we had archived 7 of our 8 objectives. The one objective we had failed was our own fault but as we knew what we had done wrong and how we could have done it right in the first place, the overall project was a success. Questionnaire 1. Would you be interested in a disco Yes No 2. Would you prefer the disco to be mixed with year 7 or just year 8 only Yes No 3. Would you prefer the disco to be mixed with year 8 or just year 7 only Yes No ?? ?? ?? ?? 1 1 ...read more.

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