As part of my business course I have been asked to plan an event for Unit 20 Administration operations.

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Administration Assignment

AVCE Business


Contents Page

Introduction                                                                           3

Statements- Role of an Administrator                                        4

                            Health and Safety                                                5

                      Teamwork                                                        6

Contingency Plan                                                                 7

Evaluation form                                                                8

Evidence of event                                                                9

Diary/work plan                                                                10


Introduction

As part of my business course I have been asked to plan an event for Unit 20 Administration operations.

In order to meet the criteria we had to form a group and plan an event and give out ideas to the completion and evaluation of the event project.

My group consisted of Gemma B, Claire B, Rachael B and Rachael O and we had our first informal meeting. We had many ideas of an event we would like to arrange but very quickly found that that involved problems and it took quite a while to agree on an actual event as we had a lot of ideas.

After considering all of the ideas we decided to arrange a guest speaker to come into the college and discuss a certain subject. Once we had an idea we set about arranging the event itself. I have written a work plan in order for you to see how the event was organised; I have included evidence to support the arrangement.

When organising an event it is necessary to consider many different aspects and I have looked at:

  • Health and safety at the event.
  • Teamwork
  • The roles and responsibilities of an administrator
  • Contingency plan

I have been required to carefully plan this event from the first idea to the summery and the evaluation of the entire event.


The role of an administrator

All large organisations depend on an administrative spine. Dealing with enquiries, communicating messages and producing documents for the workforce are all examples of administrative tasks.

Administration is very important because they service the work of the organisation.

The responsibilities of the roles of administrator are:

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  • Take responsibility for and to organise training of administration staff
  • Advise department about office layout, office equipment, and working practice and staff development
  • Co-ordinate the supply of office equipment and stationery
  • Study and analyse administrative practice within the organisation in order to develop an overall strategy for administration
  • Ensure the standardisation of administration work and the layout of documents such as letters, reports of the meeting and minuets of meeting
  • Provide and maintain a communication system within a company, including phones, mailing system, computer hardware and other data processing facilities
  • Report to, and provide statistics for the company ...

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