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Factors to be considered when planning to fill a vacancy and carry out an interview.

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Business Studies Factors to be considered when planning to fill a vacancy and carry out an interview The purpose of recruitment is too attract the best candidates for the job, and to then pick the most suitable. To make sure that the best person is picked Human resources will have to make sure that they are clear about... * What the job entails * What qualities are required to do the job? * What rewards are needed to retain and motivate employees. If the wrong person is recruited and then finds the job too boring or difficult, then the business will not get the best out of its Human resources Department. It will also mean additional costs for the organisation because if the employee leaves because they are unsuitable they would have wasted money on training and will have advertise for their replacement. When filling a vacancy a number of things have to be considered. Before even thinking about filling the job vacancy the organisation needs to carry out a job analysis. The job analysis is a study of what the job entails. It contains skills, training and tasks that are needed to carry out the job. ...read more.


To make sure that the job description is up-to-date a job analysis should be carried out. The Job Description has a number of uses... * It tells the candidates for a job what is expected of them. * It helps personnel officers to compare the job description with the candidate. * The Job Description can be used as a gauge to see whether or not the employee is doing the job properly, by comparing their activities with the job description. * Arguments about what the employee has to do can be settled by looking at the job description. The job description is a means of communication between the organisation and candidate to maximise relevance of potential applicants. Person Specification The purpose of a person specification is to outline the type of applicant the business is looking for. The person specification also gives potential applicants the chance to match themselves against the specification. The organisation needs to know the type of person they are looking for this can be set out in the person specification. The person specification sets out the mental and physical attributes, which will be needed for the job. ...read more.


If the organisation does not comply with the set legislation then the individual responsible will be taken to court or the industrial tribunal. To avoid legal action an organisation will make sure that the recruitment criteria are made clear and that any terms of employment are made obvious to the candidate. The organisation needs to make sure that its company policy and practice comply with the relevant legislation. A number of the laws affecting the recruitment process are... * Disabled Persons (Employment) Act 1958 This deals with an obligation on firms of more than twenty employees to employ disabled people up to at least three per cent of the workforce. * Sex Discrimination Act 1975 and '84 This deals with the prohibition placed upon job advertisers to discriminate against women in advertising or conditions of service. * Race Relations Act 1980 and 1982 This is the outlawing of discrimination against employees because of their race, colour or ethnic origin. After the vacancy has been filled, the Human Resources department needs to be sure that they leave enough time for vetting and background checks if the job requires this for example any jobs involving children. If this is not dealt with effectively the organisation will be in the position of having an empty vacancy until they are completed. Charlee Milgate 13CD ...read more.

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