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In order to organise the most effective and efficient planning system we needed to research the principles of running an event.

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In order to organise the most effective and efficient planning system we needed to research the principles of running an event. We found the principles to be: Our main objectives included: * The provision of a safe secure and fun environment for the visitors/customers. * To pass our BTEC performance and coaching course * To promote BHASVIC college and the new sports hall * To promote sport participation and enjoyment within the local community. > To effectively use the resources available to us. This includes people and equipment. > To arrange and organise the event within a given budget. > Ensure staff effectiveness within the class so that the system works as effectively as possible in their preferred areas. > For the event to take place all health and safety issues must be considered and planned for. ...read more.


We will be contacting local newspapers after discussions with the college marketing team. * One of our early objectives was too help a charity and especially benefit children in the local community. After some research the rocking horse appeal was chosen so we will be charging the participants in order to raise some money. * To promote sports participation within the local community we choose to involve local schools and market the event as much as possible. To effectively use available resources and equipment we have made a list of all required equipment and resources and will be talking to the caretakers as to what is available to us through the college. We are using people and members of staff effectively by contacting the specific people within college that are in charge of areas such as insurance, marketing, catering and finance. ...read more.


The participants will be asked not to bring valuables on to the site, as we cannot be responsible for them. College staff were contacted to ask for their advice about appropriate insurance that we will need. A risk assessment was conducted to ensure a safe, healthy environment for everyone involved in the event. To make sure that the event is run in a smooth way the planning was organised effectively. A flip chart was produced with tasks that had to be completed and by whom. The chart was set into months so it was easily understood and could be used as a checklist. Members of our class worked on the tasks that best matched their skills. To work within the polices of the college we first created a proposal that was given to senior management. They gave us feedback that gave as more information into the ways in which the event needed to be run. ...read more.

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