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Specification and Analysis - NEXT ltd. is a large chain of department stores that has three hundred stores all over the country.

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Paula Griffin Specification and Analysis stage 1.1 Background NEXT ltd. is a large chain of department stores that has three hundred stores all over the country. These include London, Manchester, Lakeside, Romford and Grays. NEXT sells a wide range of clothes for men, women and children, which are both formal and casual. In addition some of the stores have a home department, which caters for everyone's house, and garden needs. As well as people coming in to the store to buy goods, there is a mail order catalogue and also ordering over the Internet at their website www.NEXT.co.uk. Next deals with over �20,000 a day and this is during the quiet times of the year. This rises up to �900,000 a day the closer to Christmas that you get. NEXT have a number of employees starting from the sales consultants, to the floor managers, to the assistant managers, to the shop manager. The hierarchy of the store is set out below: - Outside the store the hierarchy is similar. This is shown below: - The Strategic level of management is the managing director. This person is the one who decides if new stores should be opened over parts of the county. The Tactical level of management is the store manager and the area manager. This person/people deal with selecting new lines of clothes and accessories on the different floors. The operational level of management is the floor manager. This person sorts out the timetables and makes sure that enough staff are rotated on for the coming weeks to make sure that there are enough staff working. NEXT is committed to equal opportunity in employment. The company does not discriminate on the grounds of race, colour, nationality, ethnic or national origin, disability, religion, sex, marital status or sexual orientation. The company will also not tolerate any form of discrimination. Any employee that breached the Equal Opportunity policy will be subject to disciplinary action. ...read more.


Proposed System I would like to be able to produce a computerized system so that all the requirements are met. I have decided to do all of my work in Microsoft Access 2000. This is because Microsoft Access has some very important features that will be helpful to me whilst designing and implementing my computerized system. Some features that are useful are the queries and the reports and the macros. I want to make a computerized system that will keep all of the training record cards in one place that will be easy to find. In addition this system will be used my managers using a different access password to make MIS decisions, such as promotion prospects for employees. In addition I would like to add a graphical user interface so that staff can use the new computerized system to its full capacity. Furthermore two levels of security are needed. This is also another feature of Microsoft Access as Usernames and Passwords add to the security of the system. Furthermore the user interface will seem less confrontational to the less computer literate people, as they are not stuck with different bits and pieces. DESIGN Task Work to be done Sub Tasks Dates of Completion Completed 19/11/2002 26/11/2002 3/12/2002 10/12/2002 17/12/2002 Generate solutions for software Consider the use of different software packages for my application Read textbooks to look at benefits of the software Information found in textbooks Apply the benefits of different applications to my application. Why is Access the best package to use? Reasons for access being the best application include the linking of data through relationships Begin detailed design Normalisation of data gathered from end user Create entity relationship diagrams and data dictionary Entity relationship diagrams created using linking fields Detailed design continues Create designs for input forms, main/sub forms, output reports, menu design, query design and macro design Meet with end-user to discuss layout of forms and reports Discussion with end user about layouts provided useful information about the needs Look ...read more.


Test no. Test Expected result 1. Test password. Only "NEXTtraining" accepted. 2. Test main menu options All sub-menus open each time. 3 Test return to main menu options The database always returns to the main menu. 4 Add all new training from data set 1 All training added correctly. 5 Delete the record for "Telephone conversations-improvements." Record deleted correctly. 6 Add all the employees from data set 2 All employees added correctly 7 Add according notes to the members of staff All notes added correctly 8 Find employee with the surname "Singh" and then change their wage per hour to �7.51 Employee found correctly and wage changed. 9 Open both reports- employees and training. Both reports seen correctly. 10 Test quit application. Database should close. Test data set 1. Training ID Name of training When re-done Place of training (auto numbers) Telephone conversations-improved 18 months On-site Replenishment- tips 12 months On site Fitting room cover 18 months On site Sale- storage 12 months Warehouse Health and Safety part 2 12 months Off site Test Data 2. Title Mr. Ms Miss FirstName Colin Deepie Sarah Surname Robins Patel Newbourne D.O.B 12/7/76 23/5/59 2/8/70 AddressLineOne 11 Dales Road 1 Chestnut avenue 15 Elgar Cresent AddressLineTwo Hornchurch Collier Row Romford County Essex Essex Essex Postcode RM11 1DG RM5 3TY RM7 2TH TelephoneNo. 01708 788667 01708 766449 01708 754311 MobileNumber ----------------- 07988764990 07985643214 EthnicOrigin British Pakistan British StartDate 1/1/1996 15/11/00 1/10/86 Floor Menswear Childrenswear Ladieswear WagePerHour �9.75 �5.05 �15.50 Last Training 1/1/2002 1/1/2002 1/1/2002 Notes (Add notes) (Add notes) (Add notes) Title Mr. Mrs. Mr. FirstName Jamie Brenda Omer Surname Cramphorn Cramporn Sihngd D.O.B 12/2/78 4/11/51 4/3/83 AddressLineOne 2 Carter Drive 2 Carter drive 55 Sims lane AddressLineTwo Collier Row Collier Row Hornchurch County Essex Essex Essex Postcode RM5 2HJ RM5 2HJ RM11 2ED TelephoneNo. 01708 712098 01708 712098 01708 761100 MobileNumber ----------------- 07988654321 07975655231 EthnicOrigin British British Muslim StartDate 30/4/95 1/1/97 20/7/00 Floor Menswear Childrenswear Menswear WagePerHour �9.75 �7.51 �4.25 Last Training 1/1/2002 1/1/2002 1/1/2002 Notes (Add notes) (Add notes) (Add notes) Plan of Implementation ...read more.

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