I will make a design of the leaflet and send it off to the Assembly to ask them if they thought it was suitable for this task. I will also use my own opinion. After I have chosen the best diagram I will then create that design for real in the Implementation section. This will be the leaflet which I will then send off to the Welsh Assembly and hope that they like it enough to choose as the leaflet to reproduce.
For this task I must remember to keep the leaflet eye catching and suitable for teenagers to keep them interested. This means that I cannot have pages upon pages of writing because they will just get bored of reading it. I also cannot just have pages full of pictures because this will make them feel that the leaflet does not understand their level of maturity. I need to make a compromise between these two different types of leaflet. I need a good balance between text and pictures in the leaflet.
To produce this leaflet I will be using the following hardware:
- P4 2.66Ghz computer with keyboard and mouse
- 64Mb USB Key Flash Memory to move the publication to my school computer and my laptop and also to back up the leaflet
- Flat Bed Scanner (to scan some pictures associated with anti-smoking into the publication)
- Printer (to print out the finished leaflet)
My booklet will be made up on one page of A4 size piece of paper. I will fold this paper in three and print on the back and front of it. This means that I will have six sides in my leaflet. I will have one column on each page and a mixture of text and pictures. Publisher will let the text flow between frames. This means that I should not lose any text I type in if it is too big for a single text box.
I will get the information needed for the booklet about the dangers of smoking from the internet and books. I will download the information and then type it into the leaflet changing some of the language to make it more persuasive and suitable for young people. This will make the language seem easier for younger people to understand and more relevant for them.
I will also get pictures from the internet and also scanned in from books. This will make the leaflet better to look at and more interesting. I can also insert the international no smoking sign to encourage people to quit.
I will print the leaflet at home with an inkjet printer to send off to the Welsh Assembly but when they have to reproduce the leaflet they will use a laser printer because it is quicker and of better quality than an inkjet.
I will need to back up this leaflet in case there is a problem with the computer and it gets lost. After I have completed it, I will save it onto a UBS flash memory card and keep it as a back up. I can also use this memory card to move the leaflet from my house to school instead of using a floppy disk or a CD. This is a picture of the memory key:
I do not think that I will need to put any security measures onto the file because it does not really need to be kept secure from people because if other people view it, it will not break any laws as there will be no personal information in it.
I will also have to decide on different fonts and sizes for the leaflet. I will also have to use lots of colour for the background and the foreground to make it stand out as much as possible.
I will also have to spell check my publication after I have created it to ensure that there are no incorrectly spelt words in it. I will test this out in the test section in Design.
Design
I will now create an initial design of my leaflet which will be drawn out. I am going to draw two pages but in the real thing this will be printed back and front of one page. I will then send this initial design to the Welsh Assembly and ask them if I should change anything and any comments they have. With this in mind I will then create a final design which I will then try to re-create in the Implementation section. After this I will have to test some parts of the leaflet in a test plan. I will test the spell checker to see if there are certain words that fail there. Also I will make sure images that have been resized are still clear.
I sent this initial design off to the Welsh Assembly and these are the comments which they made about it. They said that it was very good for an initial design but there were a few things that were not mentioned in the annotation or things that had to be changed. This is a list of the things to change:
- There was no mention of colour in the design. This is needed to make it bright and eye catching
- Also they thought that there needed to be a theme to the leaflet which was shown on every page. I will look for a theme on Microsoft Publisher
- There was no mention of fonts but just the sizes
- They also wanted to know what size the margin would be, to check if it would be suitable for their printers to reproduce it
- They wanted to know what the approximate number of words in each section was
- They also wanted to know where I intend to get the pictures from to comply with copyright laws
- I will also have to mention other things about the text like if it is bold or italic. Also if it is justified in any way or if there is double line spacing etc.
I will now draw out my final design of the leaflet with all the recommendations above inserted into it. I will not insert the main bulk of the text into the design as it would be a waste of time but I will insert it straight into the leaflet in Publisher. I will also insert the pictures at the same time.
The first thing I had to do in Publisher was to create an A4 page and split into three thirds as shown below.
I did this twice for the two pages which I would then print on the front and back of one piece of paper. The blue lines on the page are the printing margin which is the line where the printer can print up to. I will insert the design and the text into the leaflet in the Implementation section.
Testing
In this leaflet I will test the spell checker in Microsoft Publisher. I will make up some words which are spelt incorrectly and see if the spell checker picks them up and corrects them. I will also test pictures frames to make sure that images that have been resized are still clear.
I am using words that are likely to be sued in the leaflet. These are:
Somking (smoking)
Lnug (lung)
Addigted (addicted)
Cigaretes (cigarettes)
Dungeruos (dangerous)
Tobaco (tobacco)
Adictive (addictive)
Quiting (quitting)
Oposite (opposite)
Helth (health)
I will also get a picture and see what it looks like when it has been resized in a few different directions. The picture I will be using as my example will be:
Implementation
I have now inserted the incorrectly spelt words into a text box in Microsoft Publisher and then ran the spell checker by pressing the F7 button. This is the window I got when I opened the spell checker.
I then had the choice to ignore the error or change it to one of the suggestions in the list. I chose to change to ‘smoking’ and so then the word is spelt correctly. I tired this with all the other words on the list and they were all picked up by the spell checker and so were corrected. I also found out that when a word is spelt incorrectly in Publisher the word is underlined as shown below.
I will now resize my picture to see if the image is still clear. In Publisher it is very easy to resize pictures by pulling on the handles on the edge of the picture in the direction you want it to go. I will resize the picture horizontally, vertically and also diagonally. This is what the picture looks like when it at normal size at 150% zoom. I will call this the initial design. In this shot you can also see the handles needed to resize the picture.
The next screen shot is of the picture after it has been resized horizontally also at 150% zoom.
I can see that the picture has now become out of proportion and does not look very good. The next screen shot is of the picture after it has been resized vertically.
Once again this has made the picture out of proportion and does not look very good at all. In fact you can’t really tell that it is the same picture. I will now resize the picture diagonally to see what effect it has on the proportion and clarity of the image.
From this view I could see that I have enlarged the picture and the proportion stays the same. It is also at 150% zoom. This shows that when you resize an object diagonally, the proportionality and the clarity stay the same. I will now make the object smaller again by using the diagonal handle.
I have now made the image smaller again so it is the same size as the initial size. I have now seen that when you increase or decrease the size of an object diagonally then the picture retains the same proportionality and clarity.
I have now done my tests and have seen that the spell checker does work in Publisher and corrects incorrect spellings. I have also found out the best way to change the size of pictures which is to resize them diagonally. This keeps the pictures clear.
I will now create the leaflet on Publisher. I will create my first version and then send it off to the Assembly asking them what I need to change in it. I will annotate my version 1 with the comments that the Assembly made. I will then proceed onto my final version which I will then spell check and then print off and send to the Assembly as the real thing. I will then comment on how my final version has changed from my final design in the design section.
