The hardware required will be a PC, a AMD Athlon XP 2000+ processor- with a Nvidia GeForce Ti 4200 graphics card, 60GB hard disk, 256MB RAM, 19.0” CRT screen which Mr Suits bought a few months ago. The PC is suitable for the creation of this website as the processor is relatively fast and Publisher does not require a particularly fast computer. I will also need a simple mouse for performing commands and a keyboard for inputting text and a scanner to scan the location map of the restaurant. I will need a digital camera to take the picture of a pizza. A colour inkjet printer is needed to print the menu as colour would be more attractive to customers and would appear more professional.
Data Input
Mr Suits will give me all the information I need for the menu: names of dishes, description of dishes, restaurant information, terms and conditions, logo. The text information will be using a keyboard. This information will be proof read and spell checked. A digital camera will take the picture of a pizza made in the. I will remake the logo using Paint Shop Pro. I will scan a map in and add an arrow to show the exact location of the restaurant. I will get a clip art of a chilli (which represents a hot dish) through the World Wide Web from Microsoft’s “clips online” as there are no clip art of chillies in Microsoft Clip Art gallery, however there is pizza and a photo of peppers which I will use. I will obtain picture of credit cards accepted from the Internet also. I will draw using Paint Shop Pro, the pictures that will be part of the design of the menu. All pictures needed for the menu will be saved in the JPEG format to ensure good quality when printed before being inserted into the menu.
Data Manipulation
The first process would be of course to load Microsoft Publisher. After making changes to the menu, it will be saved into the ‘Menu’ folder in ‘My Documents’. All pictures will be moved and resized to fit the menu. A first draft will be printed once everything is completed and if there are any mistakes, they will be corrected and a corrected second draft will be printed before producing multiple copies. Here is how I will manipulate the data to complete my objectives:
- The menu must be able to fit into a pocket
Before starting the implementation, I will use page setup to configure it so to fold the paper so it is suitable to stand up on a table and fit in a pocket.
- The menu must be printed on to a sheet of A4
In page setup the paper size must be set as A4
- The sheet of paper must be printed on both sides
In page setup, the menu must be set so that both sides are to be printed on.
- The menu must include a map of the restaurant
A map of the street is to be scanned into Paint Shop Pro and an arrow drawn on it to indicate the exact location of the restaurant, this is then saved in the JPEG format to ensure clarity when printed. It will then be imported into the menu on publisher.
- The menu must contain a correct list of dishes and description of them
Textboxes will be created to input the text in. Mr Suits will proofread the menu and if there are dish name or description errors, he will notify me and I will correct it.
- The menu must include a photo of a pizza
After taking the picture of the pizza and transferring it into the computer, I will open it in Paint Shop Pro. I will blur the background so that the pizza stands out. I will save the picture in the JPEG format so when it is printed the quality will be good. I will then insert the picture into the menu on Microsoft Publisher. It will be rotated by 5° and re-coloured orange to match the menu’s colour scheme.
- There must not be any spelling or grammatical errors
I will type the information carefully to ensure no mistakes, I will find words with a red zigzag line under them (representing a spelling error) and correct them unless they are names.
- It must contain the restaurant logo
I will recreate the current Pizza Colosseum using Paint Shop Pro on computer. The name will be gradient filled to suit the colour scheme.
- The file must be password protected
I will compress the file and password protect it.
Data Flow
Making menu
These are the inputs, processes and outputs that are involved in the making of this menu.
Updating menu information
Mr Suits will need to update the information in the menu such as prices of dishes whenever it changes. The new information is then stored in the application file.
Output
The output is paper based, multiple copies will be printed onto heavyweight matte paper for the in restaurant menus so that it will last. For the take out menu, it will be printed on slightly thicker than average printer paper as they need to be produced regularly and if I used the card, it would cost too much.
Backup / Security Strategy
The menu must be backed up onto CD-RW whenever changes are made. A CD-RW is needed, as a floppy disk does not have enough storage space. This will insure that if for example, the hard disk is broken, the data is still unharmed. One copy should be kept near the PC for immediate use if something happens to the actual file. The other copy should be kept far away in case a natural disaster such as hurricane happens or someone damages both the PC and the backup.
A password is needed to prevent unauthorised users from changing the menu. Microsoft Publisher does not have a password protection function but I can compress the file and place a password on the compressed file. This is possible as the compression software has a password protection system. The password should not be written down, the Mr Suits should remember it. The password should be changed regularly in case someone who is restricted finds out what it is. A virus checker is needed so that viruses will not harm the file and a firewall to ensure that hackers do not damage the file in any way.
Part Three – Design
Initial Designs
In the initial design, I will find out which is the best way of folding the menu.
The first option is no fold, the second option is fold into two and the third option is fold into three.
Option 1 – No fold
Option 2 – Fold into two
Option 3 – Fold into three
I have chosen to use option three – fold the A4 paper into three, this is because it can be folded small enough to fit in a pocket and taken away. It also provides a base for the menu to stand up. A menu with no fold would less convenient for the customers because they would have to fold it up themselves, it would also take up too much space on the tables. Folding the paper in two would still not make the menu small enough to fit in most pockets. On the next page.
is an initial design of the menu.
Another thing to consider is the colour scheme of the menu, here are some colour schemes that will be considered:
-
The Fonts in the menu must also be decided. There will be two main fonts in the menu,
Font A
- Times New Roman
- Arial
- Tw Cen MT
Font B
- Adabi MT Condensed
- Andy
- Blackadder ITC
Feedback on Initial Designs
Mr Suits was given the initial design. He decided that the best colour scheme is the first one, lime and light orange; this is because he thought that it is
“fresher” than red and yellow so would be more attractive to customers and blue and green is very dull. For the font A he decided that Tw Cen MT was the best as the other two are very standard and boring. For the font B, he chose Andy because he thought Adabi MT Condensed is too thick Blackadder ITC is very hard to read.
He thought that there should be decorative borders in the colours of the menu colour scheme. He decided that the decorative borders should be in a zigzag pattern instead of rounded as it makes the menu appear sharper. He also thought that the photo of the pizza should appear behind the “Opening Hours” and “Dial 020-8680-1086 For FREE Delivery”.
Mr Suits said that having horizontal lines separating each category would make the menu much more clearer to the customers. He also said that on the front page should be two horizontal lines, one at the top of the white text box and one at the bottom.
Timetable of Tasks
The target date for this project is in six weeks time. Below is a timetable for the tasks, this is so that I will stick to a firm schedule.
Reasons for design decisions
I have decided to have the colour scheme as green and orange because as the user decided it was the ‘freshest’ and therefore most eye-catching of all the colour schemes. That is the same reason for having and clipart photo of some peppers. I chose a zigzag pattern as opposed to a rounded pattern because it is sharper and will appear more attractive to customers. The name of the restaurant will be typed in the font ‘Goudy Old Style’ because that is the house font. The photo of the pizza and the clipart photo of peppers will be shadowed for extra effect and also coloured orange to match the colour scheme, the clipart of a pizza on the front of the menu will also be coloured orange. The title logo will be gradient filled to match the colour scheme of the entire menu. The horizontal lines will also be coloured orange; again this is so that everything suits the colour plan. The two horizontal lines on the front page will be blue purple so it is the same as the colour of some of the text in the menu. The photo of the pizza will be rotated which will make it look better and therefore interest more customers. There will be a border around the address to draw the customer’s attention to it, it will be green to agree with the colour scheme. I will have a drop cap on the restaurant information to make the text more striking.
Test Plan
To insure that the menu contains all the information required, that there are no faults and that all objectives made by Mr Suits are completed, a test plan has been produced. This will be used when the final design have been implemented.
Part Four – Implement
Finished Design
The finished menu is shown at the end of the implement section.
Test Results
The test plan in the Design section can now be implemented.
Test 1: To make sure menu fits into pocket
Menu fitted into pocket when folded in the correct way.
Test 1: Result as Expected
Test 2: To ensure the menu fits on A4
Menu fits onto a sheet of A4, as shown in the printed menu.
Test 2: Result as Expected
Test 3: To ensure menu prints onto both sides correctly
From the draft copy, you can see that the menu is obviously printed the wrong way round
Test 3: The menu is printed the wrong way round
Test 4: To ensure menu includes a map of the location of the restaurant
The map is on the back of the menu and arrow points to the correct location of the restaurant.
Test 4: Result as Expected
Test 5: Check dishes and description of them are correct
Mr Suits has check them and it is correct
Test 5: Result as Expected
Test 6: Ensure that a photo of the pizza is on the menu and printed properly
Photo is printed the way that I wanted it to appear
Test 6: Result as Expected
Test 7: Ensure there are no spelling or grammatical errors
There was a slight grammatical mistake, this is shown on the draft copy. It is circled in red.
Test 7: One grammatical error
Test 8: Ensure there is the restaurant logo printed in good quality
The restaurant logo is printed correctly and in good quality
Test 8: Result as Expected
Test 9: Ensure file is secure
The waiter could not extract and therefore open the file, as he did not know the password.
Test 9: Result as Expected
Error Correction
There were two tests in which errors were discovered, these were tests 3 and 7. These errors can easily be corrected:
Test 3: Error Correction
I just had to put the paper in the right way round when printing the second side; this has been corrected as shown in the final copy.
Test 4: Error Correction
This was simply a case of correcting the error by deleting the capital T and typing small t. This is shown to be corrected in the final copy.
Part Five – Evaluate
Evaluation of Initial Objectives
- The menu must be able to fit into a pocket
The menu does fit into a pocket when folded appropriately so this objective has been completed.
- The menu must be printed on to a sheet of A4
The menu does print onto a sheet of A4 with no parts missing, this objective too has been fulfilled
- The sheet of paper must be printed on both sides
After error correction the menu prints on both sides of a sheet of A4 correctly.
- The menu must include a map of the restaurant
The menu does include the correct map and the arrow pointing to the location of the restaurant is exactly where it is.
- The menu must contain a correct list of dishes and description of them
Mr Suits proof read the menu and found no errors in the dish names or descriptions.
- The menu must include a photo of a pizza
The menu did include a photo of a pizza from the restaurant taken with a digital camera by Mr Suits.
- There must not be any spelling or grammatical errors
There was a slight grammatical error, which has now been corrected.
- It must contain the restaurant logo
The menu contains the restaurant logo at the back and the title logo on the front of the menu.
- The file must be password protected
The file is password protected though a compression program.
User Feedback on solution
I have received a letter, which is on the next page with the users comments and suggestions.
Further suggestions for improvements
The user’s suggestions of improvement have given me ideas of how to enhance the menu.
I could include a background picture to the entire of the second side by obtaining another photo of a pizza off Mr Suits and whitening it on Paint Shop Pro so that the text can still be seen. Then inserting it in the menu and sending it to the back.
I can include more pictures by adding some right at the edge of the menu to add extra effect to it; this could be very easily done.
I could also publish the menu onto the restaurant website, simply by saving it as a web page.
Dear <your name here>
I am very satisfied with the menu you have made for me. It is a great improvement on what we had before! However there are some improvements that could be made to the menu.
- There could be a large picture as the background of the second side of the menu with the dishes
- There could also be more pictures to brighten up the menu and make it even more attractive
These possible enhancements aside, this is a very well made menu and will improve the attractiveness and business of the restaurant. I thank you very much for making this menu for Pizza Colosseum
Yours Sincerely
T.H. Suits
