identify (i.t)

Target audience

My aunty is going to be monitoring me and will be helping me she will also be monitoring my spending for the party. My parents are my main target audience because the party is for them.

Solution 1- Manual

I could use paper to do my workings of the costs of the food and the decorations. Also I could use paper to jot down my guest list and the band. But the disadvantage of paper is that it could get lost or I could make a mistake and will have to cross it out and it can get really messy. I might work things out wrong and will have to re-write it. And that can take me a long time. The advantage is that I can carry paper around with me unlike a computer which I can not carry around with me.

Solution 2- Computerised

Another possible solution can be is to use spread sheet for the costs for the food and decorations. It would make it easier for me to calculate my prices and if have to add something or take away something then I could just take it off and it wont be messy. I could also use spread sheet for my guest list. So I wont have to worry about making anything messy if I need to take off someone or if I’ve missed someone. The disadvantage is that you can not carry the computer around with you if you need to add things.

Solution 3- Computerised

I could use word processor and make a graph and that will look very neat, I would do it for my guest list and for the food, but the disadvantage is that it would be hard for me to add every thing up; I would have to do it my self. And I would have to find the graph my self. The advantage is that it would look very neat.

Chosen solution

I have chosen to use spread sheet because looking at all the disadvantages and the advantages I can see that spreadsheet is the best one out of my options. It has all the facilities that I will be using and I will be able to calculate my cost on the spread sheet as well and I will be able to add all my guests. It will make it easier for me to organise. It won’t be messy if I want to cross anything out.

USER REQUIREMENTS:

• A list of food with costs
• The quantity of the food
• The drink list
• The quantity of the drinks
• The total costs of both drinks and food
• Lists of decorations
• Costs of decorations
• The cost of a band
• Comparing different band prices
• Budget for the band
• Draw a pie chart to show what I have spent the most money on
• How many guests out of the 150 invited are coming
• Make a bar graph to find out how many people are coming and how many people are not coming
• Total cost of everything all together
• Might change the quantity of food if less people are coming or if there are more people coming
• Edit details
• Search details
• Add details