Advantages of PowerPoint
- Can easily input images
- Has different templates
- Simple to add media
- More interesting to look at the verbal presentation
Disadvantages of PowerPoint
- Can take some time to complete one slide
- Has many features so can take long to getting used to.
Advantages of Publisher
- Easy to use
- Different templates
Disadvantages of Publisher
- Doesn’t have precise layouts
- Long to install
- Complicated to use
From looking at the advantages and disadvantages I can see that there are more advantages for using PowerPoint then using Publisher. Publisher does not have the features needed in order to create the Science presentation.
Input
The information that I will need for my presentation will be about the science department
Format of Text and Graphics
There will be about 5-7 slideshows on information about the Science club. Each slideshow will contain at least a picture and every slide show will contain an animation. This is to make sure that everyone’s attention stays on the slideshow. On all the slideshows all the buttons will be the same size and will be positioned in the same area to make it look professional.
On each slide there will be the title of what the slide is about. This will be in larger size in comparison to the rest of the writing. The writing will not be just black but will be different colours. Although all writing will be the same font.
The format of the slideshows will all be spaced out so that everything is clear. This will be an advantage so that everyone can see it. I would not use to many colours or to many pictures as this will distract the pupils, only the main information must be able to get across to the pupils.
Output
The way that my PowerPoint will be presented is my clicking on buttons. This will be better then doing it automatically as then I can control when I want the slide to change. To show my PowerPoint presentation I will be using an interactive whiteboard so that it is big enough for everyone to see. This will be seen using a projector.
The output I will be using is using the whiteboard as that is how it would be seen. This is the best method of output as it is large and clear. An alternative output will be to use an interactive whiteboard where the pupils can control it themselves but this would be to expensive. Speakers will be needed as there will be some music playing while the user presents the slideshow. This Is to make it more interesting and to keep the pupils interested. A printer will not be needed because there will be nothing to print out.
Data Required
Data flow diagram
Miss Smith Enters in all the information she needs onto each slide for her presentation.
Miss Smith then opens her PowerPoint with all her information and presents it to her pupils.
Backup
The folder containing the PowerPoint should be saved on the system and the usb so that it does get lost. This is important as if it does get lost then the whole presentation has to be recreated which will take a long time. The file should be backed up every month if the information is changed.
CD- Disadvantages
- Once CD rom is created information cannot be changed.
- Slow upgrade
- Limited access
Disk- Disadvantages
- too much disk space usage can slow down your computer
- Can only store a certain amount
Floppy disk-Disadvantages
- Time consuming
- Out of fashion
- Limited capacity
- Not suitable for backing up data from other programs such as: Microsoft Excel, Word etc.
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Security
Security is very important, if any files are misplaced or lost it will be very long to find and all the details will have to be reinstalled into the system. This will take up time as it will have to be recreated. There will be a need for securing the system and there are a couple of ways to secure the system:
- Using passwords to avoid anyone except from the people who work there to have access.
- Using Anti-virus will stop computers clashing, virus from getting in and slowing the system down
- Using back-ups will be convenient, for important information
- Making it read only
- CCTV
- Lock on the door