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Analysis of my completed database and documents for the Extreme Sports Club

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Analyse The Proposed System After testing the completed system, I visualise Mr Gavin using it in the following way. All of the template documents will be created and stored on his hard disk and accessed through a drop down menu on the homepage. The home page will be displayed by loading a file I will call "Extreme Sports Club Homepage". By clicking on the drop down menu he will be able to open the relevant template and be able to enter the information needed. He will also be able to print out the finished document. When he closes the document he has just printed he will be able to click on a button on the home page document (that will still be open) and re-launch another template. He will also be able to work on more than one template at a time. Once he has finished his work with the templates he can exit the system by clicking on the X button at the top right hand corner of the homepage window. The templates will remain unchanged when new documents based on the templates are created. ...read more.


The letter will use mail merge. The logo and company name will be inserted. The letter will be a mail merge. The data file will contain a record for each member. The input field will be: title, last name, address, Town, County and postcode and so on. The date will be updated automatically so that each time the template is used the current date is displayed. The letter will need to be created and the fields from the data source. Each month a new letter will be created with details about various sport activities. The same or amended information can be used. Processing Template Processes Homepage Click the Payment reminder button on the main menu: The payment reminder template opens as new document. Click the letter button on the main menu: The letter template opens as a new document. The payment reminder Once opened, fill-in field boxes will appear: Title, last name, number and name of street, town, county, and post code. Once opened, fill-in field boxes will appear: Title, last name, address, town, county, post code. ...read more.


However all sports club members will obviously have an address, so a printed letter would be better to send. Data Flow Diagrams Key The Letter The Payment Reminder The Homepage Security Requirements * The homepage and all the templates will be loaded onto all the computers accessible to only staff members. * A full system back up will be made to CD-RW using the computer manufactures back up utility to ensure the system can be restored in the event of a computer crash. * The system and templates will be backed up to a CD-RW * Any changes to the system or templates will require a back up to a new CD-RW * Any files created from the system will be backed up to a CD-RW at the end of the working day. * CD-RW backups will be stored either off site or in a locked fire-proof cabinet in the sports club staff room. * Every time the computers are restarted, a security code will be used to log onto the computers. * The sports club will use an alarming system, which is tested every week. * Doors and windows will be locked using keys, which are kept by the Sport club Manager and qualified staff. ?? ?? ?? ?? ...read more.

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