Bin-IT User Guide. The software on this CD provides a system to make wage slips and employee information leaflets for your employees at the Bin-IT workplace.

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Hassan Bassam 10R

Bin-IT System User Guide

Contents:

(Page)

  1. Introduction
  2. Instructions
  3. Instructions (continued)
  4. Troubleshooting & Glossary

Introduction:

The software on this CD provides a system to make wage slips and employee information leaflets for your employees at the Bin-IT workplace. This is a bespoke software which is tailor made for your use. There are on screen instructions for installing your software but this user guide will provide more information with in-detail instructions, troubleshooting help and a glossary.

Instructions:

Basic instructions to run the software:
1. Specify which folders you want to save the spreadsheet, wage slip and leaflet. Click the “Run” button which will automatically save the spreadsheet and both documents to your computer.

2. Once you have saved the files to your computer locate your spreadsheet. This will be the spreadsheet you use to calculate the wages of various employees in your Bin-IT company. The columns you’ll want to change regularly are from G to M where the actual hours. You can also change the wages or job position if people are given promotions or something similar.

3. You will notice that when you enter a value out of the range in the hours worked (outside of the parameters 0 to 12) then an error message will appear telling you that you have entered an incorrect value. This is validation – this stops you from making typing errors when entering in data.

4. You can change the validation rules by selecting the values you wish to change by selecting the field you wish to change, going to Data > Validation and then changing the parameters accordingly.

5. Now the spreadsheet functions are sorted – we can move onto the mail merge functions. Mail merge allows you to automatically take the data from the spreadsheet and use it to make a wage slip and/or employee information leaflet. This software comes with the files already linked to each other therefore you don’t need to actually link the spreadsheet with the other documents.

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6. Open up the Pay Slip word document. Go to tools > letters and mailing > Mail Merge. This will open up the mail merge wizard.

7. What will be shown to you is a mail merge wizard showing you which spreadsheet is selected to be merged with the word document.

You can edit the recipient list and change who you wish the Mail Merge to apply to.

8. Click Next twice to skip to Step 5 of 6 and there you can preview all your print outs for the ...

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