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  • Level: GCSE
  • Subject: ICT
  • Word count: 4866

Computer project Alevels

Extracts from this document...

Introduction

Page * Technical Documentation 164 * User Documentation 183 3. 4. 5. 5.1. Technical Documentation MediCare - HOSPITAL SYSTEM 5.1.1. Purpose After considering many problems faced by the patients when they arrive at the MediCare Hospital, I decided to implement a system which will help to overcome these problems. Using the new system, I hope that all these problems were solved. I created data entry forms which can hold details about patients, employees, doctors, daily transactions, purchase orders, pharmacy items, and payments to doctors and about appointments. Creating these forms makes the system work faster and efficient than it was before. Once the members have registered, their information is not needed again when come back on another day. Information about daily treatments and daily transactions are saved on hard disk so that it can save storage space. Daily appointments and appointed doctors can be scheduled removing any conflicts within the staff and the patients. The new system also provides security using password and usernames. 5.1.2. Author B.K Anuradha Wishmantha 5.1.3. Hardware and Software Used for Development 5.1.3.1. Hardware Used for Development * A Pentium(IV) 3.06GHz Processor * 512 MB RAM * A coloured Laser Printer * 80 GB Hard Drive 5.1.3.2. Software Used for Development * Operating System: Windows XP Professional Edition 2007 * Microsoft Word 2003 * Microsoft Access 2003 * Adobe Photoshop CS version 5.1.4. Hardware and Software Used The minimum hardware requirements are as follows: * A microcomputer including A monitor A mouse A disk drive A hard disk with at least 100Mb of free space to install the system * A black/white laser printer The minimum software requirements are as follows: * Operating system: Windows 2000 * Microsoft Word 2002 * Microsoft Access 2002 5.1.5. File and Table Specifications The following are the tables that I have created in order to get the required outputs, which I have mentioned, in the objectives during the analysis. ...read more.

Middle

? Monitor - 17 inch, flat screen, low radiation colour Visual Display Unit. Reason - Large screen size makes the system more clear and vivid. Colour and flatness makes the employees work with good efficiency and increase their attraction towards the system. Low radiation helps the employee to get free of eye strains. ? Hard disk - 25 GB Free disk space Reason - Since the system is updated daily and being backup monthly it needs a varying amount of disk space. 25 GB will be enough because the proposed system stores files in a format which doesn't consume much space. Daily treatments, appointments and transaction are being stored in magnetic tapes after 1 year; therefore they can maintain the free space of the disk. ? Floppy drive - 3 1/2 inch Diskette Drive Reason - Floppy disks will not be used frequently, because all the data is being typed in rather than inputting it externally through storage devices. ? CD Drives - Combo Drive Reason - Proposed system can backup their important information on CDs. ? Keyboard - Anti RSI, 101 keys PS/2 port key board. Reason - This type of keyboard is very common through out the world, therefore it will be easy for the employee to get used to it soon. Anti RSI is used because the system is being updated by entering data manually through the keyboard very frequently by the employee, therefore this technology prevents any harm towards the employee. ? Mouse - 3 button, PS/2 port optical mouse. Reason - No dust collecting and less sound when compared to other models. 3 buttons makes it more reliable and makes it easy to navigate. ? Printer - Laser Jet Black/white printer Reason - Even though it is more expensive than normal printers, it is cheap to maintain than any other printer. Print outs are going to be fast therefore less time consuming. ...read more.

Conclusion

These queries are : Item quantity available Patient Details * Item Checking Query This query is used to check the balance of Items in the stores. Item checking query can be used by the employees to see if the company is running out of medicine items. Therefore it can be updated before the company run out of medicine items. * Patient Details Query This query is being used to identify each patient specifically. This helps to check whether each patient's allergies and other records about the medical history. Therefore doctors are able to treat the patients according their records resisting any damages or injuries towards the patient. Quick reports of Daily Transactions and Payments to Doctors are available under section of "QUICK REPORTS" in MAIN MENU. * TRANSACTION DETAILS This report represents the daily transactions occurring in the pharmacy section, involving medicine items which are bought by the patients. This report is send to the stores to update the item detail master file at the end of the day. * PAYMENTS TO DOCTORS This is a report delivered to the doctors along with their payments. A copy of this report is also sent to the monthly transactions master file for it to get updated. How problems might be avoided When entering data into forms... Fill in the primary key of the particular form first (for example, Patient Number in the Patient Details form) to prevent any error messages from appearing. Try not to change the coding behind the forms as this could create complications. How to cope with any problems that may arise If you cannot make a backup copy of the system... Make sure that the database is close first Make sure that there is sufficient space in the particular drive If you cannot enter the Patient Number, Doctor Number, Employee Number or any other primary key into a form... Press the "Backspace" button on your keyboard until the "line" is at the beginning of the box and then start typing. ?? ?? ?? ?? - 2 - MEDI CARE Hospital System | Page - 164 - of 217 ...read more.

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