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  • Level: GCSE
  • Subject: ICT
  • Word count: 2743

Create a database solution for a college tutor.

Extracts from this document...

Introduction

b Analysis Introduction Mr. Asif Altaf is a form tutor in NewVic College, which is located in Plaistow. He is also a Business studies teacher. Both her lesson students and the students in her tutor group are first year students. He uses a manual system to store the information about the students. He writes everything down in pen and paper. This system has many limits and constraints. Mr. Altaf now wants to upgrade to manual system to a computerised system. He is doing this so that he can store all the information in a computer database and it is easier for him to access and modify the information. He wants the computerised system for other reasons as well. A computerised system has many advantages. He can send electronic mails to parents and subject teachers, take the register, and decrease inaccuracy and time consuming to the minimum. History My user is Asif Altaf, tutor in NewVic College. He has been a teacher for a long time, and used manual database systems (pen and paper) to store details of his students and his subjects. He has now decided to keep up with the times, and upgrade to a system which is more flexible, easier to use and upgradeable. He wants a computerised database system. Location The end user is situated in NewVic College. The college is not in my neighbourhood, but I can easily interact with the user everyday and use the facilities as I study in the college and I go there every weekdays. User Skills My user is a tutor of a college. ...read more.

Middle

Text document system - This way, it will be simple for Mr Altaf to store the information without any complications, but it cannot display any reports, queries etc. Final Choice of solution: For implementing the system a database package will be ideal for Asif Altaf. It will be done in Access XP, as it has the most features. I already have some experience of using Microsoft access XP and it is possible for college and me to develop on my skills, as it is both at home. By using this package it will be possible to: Set up tables and relationships Produce customised input screens. Designing Reports Implement a customised menu system Link with MS word to perform mail merges to parents. Make and save queries to selected certain customers for mail merge Use visual basic to modules to enable fast searches for a particular customer. Database Design My database will contain the following entities and attributes: Definition of data requirements The tables will contain the following data: Student Details Attribute Type Subject Details Attribute Name Type Report Attribute Name Type Systems Flowchart Design of Input Forms This input forms will be necessary, because it will help add new student information, and also add subjects for the student. It can be used to look through all the existing details of the students, and modify to upgrade it. If a student is already in the database, mistakes while modifying the database will be noticed by the validation checks, and corrected. To make it easier for the user, the Student ID data type will be an auto number integer, so that there is continuity at work. ...read more.

Conclusion

Out of the chapters, Analysis and Design were the two chapters, that I am fully satisfied with. I believe, that with more time, I could have put more information in the implementation and user manual. The last two chapters are proper and correct, but not as elaborate as I planned them to be. My best part in the project is my analysis chapter, because I have done it with lots of time and care, and I am happy with the way it turned out. My worst part in the project is probably my user manual, because I did this at the end, when the time was running out. There were a few things, that did not turn out as good as my expectations. I planned to add a few screenshots to my user manual. I wanted a dropdown list in my forms, but unfortunately, I did not know how to do it. I am also unhappy, that I could not turn in this project before the deadline, since I was struggling because of my lack of implementation knowledge. Still, I am proud of the work I produced under these circumstances. I am also quite proud, than I chose to do quite an original project of sorting information, while most of my fellow classmates are doing business solutions. If I had to do the project again, I would change a few parts of it. I would plan the whole project more thoroughly, and I would put away more time for me to finish the project, so that I could turn it in the deadline. Overall, I am happy that I have produced this work. 15) Rebecca2k2@hotmail.com ...read more.

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