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  • Level: GCSE
  • Subject: ICT
  • Word count: 2493

Creating an I.T. System for the Al Shabah Publishing Group

Extracts from this document...

Introduction

Introduction and background to the problem: Al Shabah organization is an organization that was set up in 1950. It specializes in World Affairs and publishes a weekly magazine. The magazine is mainly printed in the Lebanon but its sales range from the southern, sandy Arabian Peninsula to the freezing northern weather of Canada. The base of the organization is in Sweden, and as the years pilled up the company became very successful and gradually grew and expanded due to the increasing demand. The pressure thus pilled up on the or0ganization and the chief commissioner believes that a web site would be an effective way of promoting their activities and reaching a wider audience. People have visited web sites for similar organizations from all around the world and their growth rate is phenomenal to say the least. Such web sites include elaph and aljazeera. The web addresses respectively are http://www.elaph.com and http://www.aljazeera.net. Problem statement: The current system is very backward. In order for any organization to grow the organization must receive feedback from the readers. They must follow the simple infrastructure: Input Process Output Articles Process Magazine Feedback Correspondents The problem with the current system is that the feedback required for the company is in vast quantities and thus needs to be typed into the computer in order to make use of it. This requires an endless succession of grueling days and sleepless nights. Another problem that has arisen is that the company mail is predominately trash, meaningless, and disorganized. ...read more.

Middle

These needs were uncovered by the interview that was undertaken. The following are the requirements that he specified: Customer Records: * Customer files containing personal records e.g. Age, name, Address * Payment details Outputs: * Outputs must appear professional, clearly laid out and comprehensible * An automatic notification when letters concerning payment and notification are required. A report to list all the names of the customers should appear rather than a letter formulated and sent. * A well structured welcome page User friendliness: * A menu from which all of the forms, queries and reports can be accessed from would be preferable to the end user to having to use the database in design view. * A guide on how to utilize the system and how to perform certain tasks * The system must be user friendly so that the staff will be able to use it with minimal training. General: * The system must be secure from unauthorized personnel * The database system must be considerably faster than the current system * Correspondent details must be laid out in a clear and precise way so that transcription errors do not occur * The system must be easy to load, and have a short cut to the desktop. The main menu should appear automatically Performance indicator, Quantitative Objectives: The following criteria is my performance indicator for the database: * Is it easy to produce letters in the same format? ...read more.

Conclusion

Windows will take up 64 MB of RAM Access will take up 16 MB of RAM Excel will take up 8MB of RAM The Project including the data will take up 4MB of RAM The Total amount of RAM that will be allocated when the system is used is 92 MB. The end user PC has initially 128 MB of RAM. When the system is run only 36MB of RAM will remain allowing the user to open up another program/programs. Thus there is enough memory in the End User's PC to run the system. The size of the actual system is 5 MB. The amount of space required to install Windows is 700MB. To install Access, Excel and Word a further 500MB will be required adding to a total of 1.2 GB. The end user's PC has a 40 GB Hard Drive and thus is capable of running all of these applications and will be left with 38.75 GB in the Hard Drive. Recommended specification: I feel that the following requirements are the average and allow the system to run at a reasonable rate, nevertheless the organization exceeds these requirements but it would be of use if they were to be mentioned: * 15 GB hard drive * 64 MB of RAM * Pentium 300 MHZ processor * Graphics card * 16x CD ROM drive * 3.5 floppy disk drive * 56 k Modem * Inkjet printer * Serial mouse * Windows 95 keyboard ?? ?? ?? ?? Specification 1 ...read more.

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