• Join over 1.2 million students every month
  • Accelerate your learning by 29%
  • Unlimited access from just £6.99 per month

Designing a new system recruiting potential officers

Extracts from this document...

Introduction

Specification Background to user For my A2 project I will be designing new system for Major R Thomson RE who is responsible for recruiting potential officers in the Royal Engineers. He is based at the royal engineers museum on Brompton barracks. Major Thomson is also in a lot of contact with head quarters up in Wiltshire, where they look at potential candidates who want to join the army, the candidates personnel information is then passed on to major R Thomson if they are interested in joining the royal engineers. The museum is open to the public and shows the history of the Royal Engineers. His main role within the organisation is to oversee its policy and direction. There are four members of staff including Major R Thomson who work at the recruitment office; each member of staff has a different level of ICT knowledge, ranging from very competent to learning how to use the database system. Description of the problem The database is not designed for that particular organisation. Users often find them selves repeating tasks because the existing system is not allowing them to do the tasks all at once. ...read more.

Middle

* Link Microsoft Access to Microsoft outlook. Proposed solutions I aim to make the new system more user friendly to the user and to make there job easier; I propose to do this by doing the following things: * Linking a table to data that has been selected, so that every time a letter is sent, the time and date is recorded, instead of it been imputed into a table manually. * Protecting data by: 1. Using passwords to allow access to the data. 2. Validation. * Meeting their user requirements. There are many advantages and disadvantages of using the following systems: Manual solutions Advantages Disadvantages Work can be kept in a filed system. Work can be lost or damaged. Easy to use. Work isn't processed as easily as if it was done using a computer. No training needed. Cheap to have and run. Database solution Advantages Disadvantages Back ups can be made so that if data is lost or damaged, there is a hard copy available. Can be hard to use if users ICT knowledge is not of a high level. ...read more.

Conclusion

Some of the problems that may be faced when designing the new system: * The design of the system may not meet its full potential because of user or users lack of ICT knowledge. Ways of solving the problem: * Organisation may have to pay out for training so that the user can be trained to use the new system. * Make sure that the user guide allows users with little ICT knowledge to use the database. * When designing the system if the user comes across a problem and doesn't know what to do they can have a step-by-step guide on what to do. This will be done by, having a call up box, which then can click on, and read the information provided. Test strategy My test strategy is to test all data inputs to ensure that they do work how I want them to, so that I meet the users requirements. Test plan Test no Test Data Purpose Expected results Comment/verified 1 Enter in the correct password. To test password to see if it accepts the correct passwords. Recruitment. 2 Candidates full name 3 Numerical data To prevent text been entered Numerical data 4 5 6 7 8 9 Data flow diagrams Internal: Internal and external: ?? ?? ?? ?? Emily Loughrey ICT ...read more.

The above preview is unformatted text

This student written piece of work is one of many that can be found in our GCSE ICT Systems and Application section.

Found what you're looking for?

  • Start learning 29% faster today
  • 150,000+ documents available
  • Just £6.99 a month

Not the one? Search for your essay title...
  • Join over 1.2 million students every month
  • Accelerate your learning by 29%
  • Unlimited access from just £6.99 per month

See related essaysSee related essays

Related GCSE ICT Systems and Application essays

  1. Different types of technology How I use ICT at home and at school

    are often really slow due to large number of computers all being connected thus taking a lot of bandwidth per computer * Restricted computer settings barely allow you to use the computer to its max potential * A lot of errors can happen that can be hard to fix due

  2. ICT PROJECT

    able to move the buttons or type ink text User is able to delete buttons because sheet protection had not been set up Repeating text Try to delete macro buttons and move them around the sheet on the front end menu To verify sheet protection works correctly User should not

  1. Benefits of using my IT system in the Travel Agents.

    Feedback from User guide The user guide was decent however I would have been fond of it more if it included screenshots or images because it would have made it less complicated for me. Positive * Most of the things I tested were accurate.

  2. GCSE Database Project ICT

    Mail Merge, Excel will be used for accountancy as it uses the spreadsheet format. In addition, an Internet Connection will be required to enable the secretary to use DENlist, which is an Internet-based network, which shares other Dentist's patient's files (in general, this does not give detailed information about the patients).

  1. System requirements analysis

    Master or stored data (data which does not change very often) (A02.13, A04.41) The data that the system needs to store in order to perform the processes required is the patient's personal data such as their full name, their birth date, their personal history etc.

  2. a level ict project

    The employees fill out the details of the customers, their cars, the problem or job with the vehicle, the employee details responsible for making sure the job is done and the amount paid is all recorded manually on a single sheet of paper for each transaction by Victor or by another employee (if permitted).

  1. This system is to be used by members of staff to access information about ...

    If the membership rates were included in the data then you could use the spreadsheet to automatically calculate their monthly or annual bill for their membership to the club. Another solution is to use database software to store the details of the club's members and staff.

  2. The new system is required to calculate the costs of a new car as ...

    following benefits: > It must be less time consuming - this means the new system must be capable of completing its task and printing off an invoice within 5 minutes, compared to the 10 minutes wasted on the paper-based system > It must help to maximise sales i.e.

  • Over 160,000 pieces
    of student written work
  • Annotated by
    experienced teachers
  • Ideas and feedback to
    improve your own work