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  • Level: GCSE
  • Subject: ICT
  • Word count: 5488

Document layout and presentation.

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CONTENTS PAGE TITLE 3-4 Document layout and presentation 5 Document 1: Agenda 6 Document 2: Invoice 7 Document 3: Flyer 8 Document 4: Letter 9-10 Document 5: E-mail 11 Document 6: Memorandum 12 Comparison 1: Letter 13 Comparison 2: Invoice 14-17 Accuracy of Work 18-23 Back-up 24-30 How to enhance documents 31 Evaluation Document layout and presentation Your choice of layout features always depends on your document purpose and its readers. The following features are important: * Page attributes - Are a page's orientation (which way up it is) can be either portrait or landscape. The following are standard paper sizes: * A4 (210x297mm) * B4 (257x364mm) * Letter Size (8.4x11in) * Legal (8.5x14in) * White space - Areas of your documents where there is no text or graphics are called white space. This makes information easier to reader. * Tabulation - Are known as tabs stops or tabs. These are standardised distance across the page. Usually set by default at every half inch. By using tabs you insure that text insert at different points across the page are all lined up correctly. A special type of tabs is a leader tab. This is a solid, dotted or dashed that fills up the space, usually left blank when you press the tab key. Z * Page breaks - When your key is in text and you get to the bottom of the page, your application start a new page for you. Page breaks application inserts automatically for you are called soft page breaks. Page breaks you can insert yourself are called hard page breaks. * Special symbols - You sometimes needs to insert a special a symbol or a special character into a document. E.g. ? * Page numbering - Is a simple matter of inserting a number. However there are many options - Header or Footer, left, centred or right aligned and change font. ...read more.


Letterhead on the left-hand side at the top. Addressee's details. Yes, left side of page underneath sender's details Yes, left side of page underneath letterhead. Yes, on the left-hand side of page at the top. Yes, Underneath letterhead Reference No Yes, left-hand side underneath greeting No No The Date No Yes, right-hand side underneath letterhead. Yes, underneath letterhead in a table. Yes, next to addressee details. Items Yes, recorded into a table Yes, middle of page Yes, recorded in a table in the middle of page. Yes, recorded in a box. Amount of money owed for each item Recorded also in the table next to the right item Yes, along side its item Yes, along side its item, also in a table. Yes, recorded next to item Taxes Recorded also in the table next to the right item No Yes, underneath total money owed in a table at the bottom of page Yes right-hand in the bottom of box. Total money owed This is recorded underneath the descriptions of the items. Yes, underneath all the other prices. Above VAT Yes underneath VAT. ACCURACY OF WORK Verification The word verify means to check that information is correct. Sometimes this is carried out quite simply by the operator reading the entries and checking them again against the original document. Sometimes a second operator will read the data out loud from the original document to the first operator, who checks on screen that the entries match. This is particularly useful for numerical data, as it is notoriously easy to make keying in errors with numbers and these cannot be spotted just by proofreading, whereas spelling or grammatical errors, or words missed out or repeated, will be noticeable. Spell Check and Grammar check Word will automatically check for spelling and grammar errors as you type unless you turn this feature off. Spelling errors are noted in the document with a red underline. ...read more.


Click the arrowhead next to the button image to select another color. The Font dialog box allows you to choose from a larger selection of formatting options. Select Format|Font from the menu bar to access the box. Bulleted and Numbered Lists Click the Bulleted List button or Numbered List button on the formatting toolbar. Type the first entry and press ENTER. This will create a new bullet or number on the next line. If you want to start a new line without adding another bullet or number, hold down the SHIFT key while pressing ENTER. Continue to typing entries and press ENTER twice when you are finished typing to end the list. Use the Increase Indent and Decrease Indent buttons on the formatting toolbar to create lists of multiple levels. NOTE: You can also type the text first, highlight the section, and press the Bulleted List or Numbered List buttons to add the bullets or numbers. Nested Lists To create a nested list, such as a numbered list inside of a bulleted list, follow these steps: Type the list and increase the indentation of the items that will make up the nested list by clicking the Increase Indent button for each item. Highlight the items and click the Numbered List button on the formatting toolbar. The bullet image and numbering format can be changed by using the Bullets and Numbering dialog box. Highlight the entire list to change all the bullets or numbers, or Place the cursor on one line within the list to change a single bullet. Access the dialog box by selecting Format|Bullets and Numbering from the menu bar or by right-clicking within the list and selecting Bullets and Numbering from the shortcut menu. Select the list style from one of the seven choices given, or click the Picture... button to choose a different icon. Click the Numbered tab to choose a numbered list style. Paragraph Borders and Shading 1. Click anywhere in the paragraph of interest. Click on the Format option on the Menu Bar 2. Choose the Borders and Shading option. 3. ...read more.

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