The images and sounds were chosen to suit the presentation’s purpose so that the users can identify what the presentation is about. Visual and audio effects will enhance the information I am trying to portray.
Use of colour:
This shows the outline of the presentation. Each slide will move to the other slide through hyperlink using arrow buttons. Navigation enables the user to skip to a slide that they find most interesting and can progress the presentation at their own pace. Whole set of slides or sections can be repeated and information can be analysed at their own time.
Design Notes
Text format: choosing font colour, size and style and type.
This screen shot shows how I have made the text type bold. Highlight the text and then click on the bold button in the standard tool bar and then the text appears to be bold.
Background colour
I decided of formatting a background colour for the main slide where the contents and the introduction are. Got to format button in the menu bar then click on background then the background box appears on the screen then I chose the colour by clicking on more fill effects and chose a mixture of two colours, pink and blue and click on apply.
Slide layouts
This is how I chose the slide layouts. Go to format→slide layout and then the slide layout box appears on the screen .when you have found a template you’d like to work with, double click on it and the title slide that PowerPoint creates, automatically appears whenever you start a new slide.
Design template
This is how I inserted the design template to my presentation. Go to format, choose slide design and the slide design box appears with various design templates available and then choose the design template you want to apply on your slides and you can choose by clicking the beam which appears on the side of the design template whether you want to apply to all the slides or to a selected slide.
Addition of images (graphics) and Image format:
Copy and paste
This is how I inserted the image to the slide from the picture folder. Go to your picture folder, right click the image you want to insert →copy and go to your slide and then right click on the place you want the image to appear and then choose paste
Image format
This is how I inserted all the bitmap images to the slide from the picture folder. Other than copy and paste the images from the Internet and the clipart gallery I saved these images to a picture folder and formatted them into JPEG images.
These are some of the methods I used to format the images so that the images I chose are not against the copyright Law.
Image colour format
Previous after
The contrast
Before After
The brightness
Before After
Crop
Deletion of images in the slides
This is how I deleted an image from a slide. T o delete an image from a slide, move the mouse over the image and then press the left mouse button. Then press ‘Delete’ on your keyboard.
User interaction (hot spots in the slides)
Hyperlinks:
This screen shot shows how I have inserted hyperlinks between each slide. Highlight the text of the slide from the homepage you need to link with other slides and right click the mouse button and go to hyperlinks and then left click it and click the button PLACE IN THIS DOCUMENT which you want to link and select the page you want to link and then left click on the OK button.
Action buttons
This is how I inserted navigation to each slide. Go to insert and then Picture and then select Clip Art and then search for buttons in the search box and choose the button you want to insert and it will appear on the slide.
Action settings:
Animations
Custom animation
Slide transition and sounds
You can try out different effects at different times and speeds by clicking the Play button.
You can also add sound under Modify transitions. I added slide transitions because it affects the way one slide changes into the next and the viewers come to know that a slide has been changed to the other.
In the all the slides in the presentation I used wheel clockwise, 8 spokes in slow speed. Then I set the time to 0.15 seconds. And also the sound I added is chime in the transition.
Printing slides.
Checking and testing
One of the key points that helped me to design the presentation was to check the spelling and grammar errors. Other than proof reading I used the following methods for checking.
Spell checker
Autocorrect
Saving and backups
I saved the presentation and the work on different storage devices and had backups in case I won’t lose it and then I will have other alternatives to open my work. And I won’t have any trouble starting again.
The following screen shots show how I have saved backups in different devices.
I had a backup copy saved in my flash drive so that I can work on the presentation at both school and home. From the file menu, save as then choose removable device, then type in file name and then click save. Using my flash drive I was able save my work on the local (C) drive of my computer at home. The below screen shot shows how I have saved the work.
Inserting Header and Footer for my work
I added Header and Footer as a standard way of working for my prepared work. It is important because the owner of the work can be found out easily if it is misplaced and it is easy for the examiner as well as it contains the information about he student.
The screen shot shows how I have inserted the header and footer.
Was my information enough for the presentation?
How was my slides organised?
How was my information appropriate?
How much text should I display on each slide ?
How does my animation affects the slides ?
How was the text arranged in each slide?
Do my images suit the information I have included?
What do you think about the background I have selected to the slides?
Does my information give the message of drugs which I expect to?
What other improvements can I make to the slides?
Slide 1
The first slide is the homepage. I used the title and content layout to create the slide of my presentation. And in the first I have included the contents of the presentation:
- Drugs: The facts
- Why say no to drugs?
- Can drugs ruin my health?
- Advice and guidance on drugs
- Bibliography
I have composed the main idea of my presentation in the first slide as the introduction to the presentation.
Slide 2
I used the 2-column text layout to create this slide. In the second slide I have displayed the main facts of drugs you need to know including what a drug is why people take drugs, the main reasons. And I have displayed the most important types of illegal drugs such as cannabis, cocaine, heroin and ecstasy. I have inserted some of the images of drugs on the slide.
In this slide I’m going to talk about why people take drugs and types of illegal drugs in more details. For example how young people try drugs mainly because of peer pressure. I’m going to talk about the characteristics of drugs in more details from the information I organised from both IT and non-IT sources, like how those are called by their nicknames, how they look like, what are their ups and downs.
Slide 3
In this slide I used the 2-column text to create the slide for my presentation.
In this slide I have included text on the topic ‘Why say no to drugs’
Here I have included some of the true-life experiences of two people when they were quite young, that is to experiment drugs without knowing the bad outcome of it.
In this slide I have inserted two images related to drug addiction.
Slide 4
In this I also used the 2-column text layout to create the slide. In this slide I’m going to talk about the effects of drugs on health. What is there to do with drugs and AIDS, the bad outcome of smoking and drinking. I am going to talk about the effects of some of the most common types of illegal drugs on health such as Cannabis, heroin, and cocaine. Here I have displayed three images on the slide. One shows a teenager smoking and the other image shows a man injecting him self and I got it from the clipart.
Slide 5
I used 2-column text layout to create this slide because many bulleted points can be written down on the same slide. In this slide I am going to present about one of the most important point when considering drugs which most of the people don’t. That is the drugs and the Law. I’m gong to talk about the help you can get from turning towards professionals, family, websites, help lines and friends when you need it. I t also includes what a convicted E dealer says about going into prison. It contains an image of a man being arrested by the police.
Slide 6
It contains the bibliography of my presentation. How I got the original text and information. And where my graphics comes from. The list of websites and the books I have gone through.
The software I used to create my presentation is Microsoft PowerPoint. For presentation graphics-allows creation of slide shows for training, sales and other educational presentations, and includes, amongst other capabilities such as object animation, transition, scripted notes to accompany each slide and outline view of all the information in the presentation. One disadvantage of using PowerPoint is that it is very easy to get carried away by the technology and produce badly designed slides
In addition I can apply skills I have already gained using Word and Excel and use materials created in this application within PowerPoint.
The storyboard I used before starting the presentation shows the layout of the slides and my ideas for the presentation such as information and graphics like what information and positions of the images.
The tree diagram shows the structure of the presentation. How the slides are linked and what order they are presented. Each slide follows according to the related topics that the audience needs to know. The tree diagram was useful for me to layout the slides.
When writing my design notes during the designing of my presentation, I used technical language where appropriate to describe how I have designed that task. For example how I deleted a slide- move the mouse over the slide you want to delete and then press the left mouse button and then press ‘Delete’ on your keyboard and technical words such as hyperlinks, buttons, tree diagram, interaction, bullet points, clipart, graphics.
Composing of original text to the slides of my presentation will express my ideas and the information written comprehensively and coherently will help to focus on driving the key points into my targeted audience as my priority.
The visual aid from the images I have used helps the audience to understand what I ‘m trying to express in my ideas and it will help them get the facts from the presentation clearly.
Use of sounds keeps the audience alert and interested on what’s going on as it is aimed at younger audience. It also influences the viewers to see what happens in the next stage of the presentation and the slide transitions make the viewers aware of the end of each slide.
I could have made the information simpler to understand by adding more images, diagrams and less text but I think it would not give the complete message which I expect to give to the audience.
Checking and testing
After, I have designed my presentation. It is important and worthy to get it tested and checked before presenting the final design.
To check and test the effectiveness of my presentation I wrote a test questionnaire, which includes up to ten questions and the two persons next to me can view and check the presentation while she can answer the questionnaire.
And also I carried out test plan to test the effectiveness of my presentation and what changes I should do before presenting the final design.
Test plan
I carried out this test plan for a number of five students who are aged 13 and over which is the age of my targeted audience. The table below shows the results that I have expected for the test.
Changes in the results
After the test plan and the questionnaire I was able to work toward the designing of the final presentation I helped the feedback I got from the test to correct the shortcoming of the presentation.
For the question 2, I expected the results to be changed because at that time there weren’t enough sounds added to the presentation and I was thinking whether to create my own sounds or get it downloaded from the internet. As the presentation was about drugs, sounds that were in Microsoft PowerPoint were suitable. So I added sounds through custom animation and slide transitions which I have shown in the design notes.
Then for the question 4, I didn’t expect a change in the results because I though it the animations were quite enough. And I thought of not adding too many animations because sometimes that might confuse the audience. But after considering the changes in the results I thought of adding animations for the text as it appears on to the screen for example I made the text to wipe in from the left, word by word.
The successful points of the presentation are:
- I was able to design the presentation as in the original plan although there were few changes made from the testing and checking.
- I was able to produce an effective presentation by including the features so that the audience will be able to get the message across from the presentation in a more successful way when compared to an oral presentation.
The unsuccessful points of the presentation are:
- I did not add any video clips or clips of any documentaries of what people say about their own experiences.
- I could have used charts and figures to display facts and data for the viewers to understand them visually rather than words, but unfortunately there weren’t enough space that I could add to.
But, however I included text that describes of true life experiences so that mainly the younger people will come to know the effects of getting addicted to drugs.
From this I also got to know my shortcomings and improvements that can be made from feedback notes such as presenting the text more coherently and applying slide transitions together with sounds because it makes the presentation more attractive and also I carried out a test questionnaire so that the interviewee can answer a number of questions based on the effectiveness of the features of the presentation.
I went through the presentation and revised it several times and printed handouts and got comments from the teacher and examined the work properly. To evaluate the work , I had several slide view shows and I got my spelling checks from reading the written work and also from the PowerPoint as it checks spelling on the fly if you leave the ‘check spelling as you type’ box checked in the tools options dialog box(the spelling and style tab)
I got suggestions while doing the presentation, as there are smart tags stand ready to help you out whenever office thinks you need it. Open up the tag by clicking it downwards pointing arrow, you’ll see a list of suggestions you can choose from.
To my presentation I added original text, graphics, hyperlinks, colour, sounds, transitions, animation. I added slide transitions to make my presentation more interactive. Because applying transitions between ends of each slide gives the audience an idea that information on that slides come to an end. The slide transitions I used is wheel clockwise,8 spokes with the sound chime and I used transitions and sounds presented by the Microsoft PowerPoint because it was easier for me and there were suitable sounds for the presentation and it gave me an opportunity to discover the features of this software.
Suggestions for improvement
- To make it more advanced and to improve it real life video clips could have been used where it shows the bad outcomes of teenagers dealing with drugs. This will make an impact for the viewers.
- More slides can be used with useful information other than limiting only for 6 slides.
- It’ll be more interesting if I add sound clips of people saying their past experiences so that the audience can listen to. This will allow the audience to listen to a voice rather than watching the slides itself.
- I could have inserted digital photos of people smoking by scanning them. But I had no opportunity of taking a photograph of such a sight.
I did experience difficulties while designing my presentation. These problems are as follows
How to arrange the 6 slides according to the topic on drugs? First of all I planned what text I’ll use under each heading of the slides in the presentation. I carried out my research on IT and non IT sources and that’s how I solved the problem.
How to insert different layouts to the slides?
How much text should I display on one slide? I came to know that too many words on a slide can minimize the impact of important ideas and I decided to display the main text in bulleted points within the layout.
How can I use the handles that appear around a selected object? Through my own experience I came to know that I can resize the object to fit in a suitable position in the slide.
How to emphasize the slides to seek the viewer’s attention? I added different features within the software program to produce an effective presentation to my targeted audience. Especially I added design templates so that the all the slides will have the same background.
Converting images into JPEG format before inserting them into the slides.
It is important that the images are compressed in to this format because it will need more storage space in the hard drive to be saved and problems may arrive when saving the presentation. My subject teacher showed the procedure to do so. After doing any editing and formatting for the selected images go to file, save as then give a name for the file and select JPEG for the save as type and then click on save.
How can I print out the whole presentation? Our subject teacher advised us to print it as hand outs and this also reduces the waste of number of pages that takes to print and I can have a review of my presentation checking and revising for any further improvements.
When you go to file, print and then choose to print as handouts in the Print what section.
And I solved the problems I experienced by referring them to the teacher and friends and I entered the problems I experienced into a weekly log. Some of them I got solved by getting help from the teacher and others through personal experience.
My target audience for this presentation is 13 years olds and over. My aim is to help them to get a basic knowledge of the main facts of drugs. There is information on various types of drugs, what they look like, their ups and downs, why do people take drugs, drugs hinder growth, effects of drugs on health, and there is also a section on smoking and drinking, drugs and the Law and most importantly, how to get help if drugs do become a problem in your life. It includes sufficient details, the basics facts of drugs most probably a teenager should need to know and for this I have used the features and techniques of the PowerPoint software program to make the presentation effective so that the audience can get the message out of it more clearly when compared to an oral presentation, specially for a younger audience. I hope they’ll make the best out of it.
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PowerPoint is obviously capable of a lot more than I have used to build up my presentation and now I have the confidence to explore more of the package by myself
slide 1 this is the introduction, it includes a content, contact numbers, a logo and the people that iwas created by. this also includes animation.
slide 2 this is one of the slides for children, it includes a small amount of writing and pictures to keep the children entertained
slide 3 this is the other children’s page. it includes pictures of what we offer for the children to decide if they are like any.
slide4 this is a teens page, it includes pictures of what we offer for the children to decide if they like any.
slide 5 this is another teens page it includes information that tells adults what teenagers might like, this is good for people who would like to treat their children or something. it also includes images and anaimation.
slide6 this is an adult’s page, it gives images of what adults would like and has a hyperliknk to view more information. alos include a sound of people claping and animation which is an attraction
slide 7 another adult page. includes bulleted list of data for adults and 3 pictures that connect with the text.
slide8 adult page, for people above the age of 60, includes data on things that older people might like and images to relate text
slide 9 final page is the second adults+ page, it includes a price list for things on the previous page./
