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  • Level: GCSE
  • Subject: ICT
  • Word count: 3210

How Organisations use ICT

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Unit 2 Task A How Organisations use ICT The Northampton Academy is a new comprehensive school situated on the Billing Brook Road in Lings. There are 1300 students attending this school with the age range of these varying from 11-18 years. Northampton Academy Many business organisations use ICT in different ways depending on the type of organisation and how ICT can improve and help the business. The Northampton Academy is good example of a business that uses ICT in administration, in a more advanced and wider range of ways. The Academy needs to be able to send out letters to parents providing information such as how well their child is doing in school, whether or not their child is displaying the right kinds of behaviour in school, or information on educational trips coming up which their child may be interested in or is a part of. Newsletters also need to be sent out providing the parent's of each and every child in the Academy with information about forthcoming events, plans for the future and general information such as school term dates. The variety of ways in which they use ICT in administration, are those such as at times like registration. The register will be taken by the teacher and each student marked present or absent, and then the register will be taken to reception where the staff will then feed it through an OMR (Optical Mark Recognition) machine. This saves time and effort of those that would otherwise have to type in the information of every student, saying whether or not they are present at school that day, so that each pupil's attendance is recorded on their systems. With this information the computers will be able to work out each pupil's percentage of attendance to put on individual records and also to enable them to keep on top of truancy and report attendance levels to parents. ...read more.


The memory of the computer is larger, to store all the work completed by students. The reasoning behind the students using 15" TFT monitors is so that space in the classroom is used more efficiently and so more students and more monitors can fit into the classroom. This applies to the tower box also. They are small and placed under the computer desk so that the only things on the desk itself are the monitor, the mouse and the keyboard. This allows space on the desk for students to have other things out and have more room in front of them. Each computer has a mouse and a keyboard. These aren't cordless, because it avoids the trouble caused if they were misplaced, lost or perhaps, in an extreme event, stolen. In the classrooms, The Northampton Academy uses black and white LaserJet printer and colour Inkjet printer. Inkjet printers spray magnetically charged ink through a fine nozzle onto each sheet of paper, where a LaserJet printer uses a laser beam. The black and white LaserJet printers are used on a more regular basis simply because it is a lot cheaper to run. It prints very quickly and makes them efficient in classes where a lot of pages needed to be printed out by each student. When colour prints are needed, although the colour printers are not used much due to the cost of them and because of the very slow speed they print at, colour Inkjet printers are used because they are a lot cheaper to buy than they would be if colour LaserJet printers were used. The Northampton Academy has Microsoft Office 2003 software installed throughout the school which is used by both students and members of the administration team. The different programs used are: � MS Office 2003 - MS Word � Word Processing - Used by the staff to produce letters which can then be sent home to parents. ...read more.


They word process the lists of CDs they have in stock; use Microsoft Word or Publisher to produce basic flyers, leaflets, faxes, memos, letters and newsletters which help to promote their small business and advertise a little further. Lings Music Ltd also makes use of Microsoft Excel to calculate the staff wages, tax and National Insurance which saves them having to calculate everything themselves, manually, and instead use the automatic calculations provided through Excel. This saves a lot of time considering the staff number is small. Outlook Express is installed to enable for them to send emails and receive emails, which they can use to promote their business and sales to previous customers. But the main use they make out of Outlook Express is to email their suppliers to place orders to keep their stock at the correct levels. Lings Music Ltd only has one stand alone PC which is used by the manager. This means that it is not networked and if they introduced another PC into their business they would find it very difficult to update, access or share any files through the system. The one computer they do use is a Dell Pentium III with an 800 x 600 14" TFT (Thin Film Transistor) screen equipped with an Inkjet printer. With this all the hardware is used and made use of. Lings Music Ltd has managed to stay up and running as a small independent business for a fair amount of time now, but if they were to ever make the company any bigger and try to promote more and make more sales, then they would experience a lot of problems when it came to networking, the amount of software they use and the amount of PC's they use in their business. The manager and the 6 members of staff who run Lings Music Ltd have managed to get by with the equipment they do use, but could find themselves experiencing problems in the future as ICT expands and improves and they can't afford the latest ICT equipment. ?? ?? ?? ?? Danielle Sharpe ...read more.

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