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  • Level: GCSE
  • Subject: ICT
  • Word count: 2228

I will describe a short formal document using order form as one of my examples.

Extracts from this document...

Introduction

Huriya Nazari Assignment 1- task 1 (p1) Unit 1: understanding the different document types Task 1: describe the structure and purpose of one document from: * Short formal documents * Extended format documents * Graphical documents * Promotional documents * Presentations * Informal documents You may add and annotate example of each of the documents if this helps your explanation. Also describe, using examples, the difference between informal and formal documents Short formal documents A short formal document is a document which has a structure with headlines or headings, it is formal and it should be very specific depending on its content, theme or main points of your document. Example of short formal documents: letter, memo, business email message, invoice, agenda, minutes and order form. I will describe a short formal document using "order form" as one of my examples. Order form Order form: definition for order forms means when you order goods forms the supplier to the buyer. This is also a method to pay. You can use an order form in different ways including via internet or a normal paper a5 sheet send to you. The purpose of an order for is that it is a safe way of paying and so that the business capturers the information that they need about the costumer has paid. ...read more.

Middle

A chart provides data and information. A chart can be made by using computers or by hand on a graph paper. Types of charts: bar char pie chart, line graph and Gantt chart. People understand the data that the chart provides because it has less text and a diagram, which is very clear. Certain types of charts are better used in different ways like: * Data that is presented in percentages are often used in pie charts, but more easily understood in a horizontal bar chart * But when you have a data that provides a time period (1900/200), it is better to use a line chart History A Gantt chart was made by Henry L. Gantt in 1917. He was an American engineer and a social scientist. His Gantt chart was a horizontal bar chart developed as a control tool. A Gantt chart provides a graphical illustration of timetable which helps you to plan coordinate and tracks specific task of a project. Bar chart * A bar chart is chart with rectangular bars with lengths that represent a value. * Bar charts are often used to compare two or more values. * The bars can be horizontally or vertically. Audience type The audience type for bar chart (graphical document) ...read more.

Conclusion

SMS is just a great way of communicating. The word SMS is also called text messaging. We use text messaging for: * Keeping contact with friends * Having a laugh with a friend * We use it because it is cheaper than calling. * We use it because everyone has a mobile phone * We use it to tell people what we are doing and send something quick to tell them we can't make it to the party. SMS Audience type The audience type for SMS ( informal document) is for a individual, it is meant for people aged: 12 and above, because at this specific age, a lot of people have a phone, and especially teenagers, use SMS to stay in contact with their friends, they often use slang. What is the difference between informal documents and formal documents? The difference between formal documents and informal documents is that informal documents would be send to a friend and relative. It would also have a less structured layout and it is more focusing on the content. Whereas a formal document, is usually like a legal documents and important letters form a business. It also has no slang or dialect, written in proper English and the layout is very structured. Informal document: presented as a sms. Formal document presented as a letter ?? ?? ?? ?? Huriya Nazari Assignment 1- task 1 1 BETC first diploma for ICT practitioners Unit 1 ...read more.

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