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  • Level: GCSE
  • Subject: ICT
  • Word count: 3248

ICT coursework, AO2cd

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Documentation Documentation is any piece of information or instructions written to help a user use a computer system, a hardware device or particular software. There are two types of documentations, technical documentation and user documentation. User Documentation: User documentation is a documentation that shows you how to use particular software or a computer system. It is mainly used by beginners because it shows a step by step method for using particular software. It may also include screenshots to make it easier for users to understand. Technical Documentation: Technical Documentation is less detailed than user documentation. It is mainly used by experts. Technical Documentation is used to look for particular details that are otherwise not so obvious to the user e.g. how a system or a program works. It is also written so that programmers who later want to modify the program can understand the code. This is a simple example of a Technical documentation: This is my user Guide 1 Open Paint: On the Start menu, click Programs, click Accessories, and then click Paint. Create Logo: When creating the logo use tools that you think are best for your logo. Use the ellipse tool to make a circle. Use the pencil to draw complicated shapes. Use the fill with colour tool to choose the colours you need to paint the logo with. Use the text tool to type text with the logo. Saving: To save the logo click File, and then click Save As. Select where you want to save the logo in from the drop down menu in the Save in column, type the File name, and then click on Save. Instead of going on Save As again and again to save the document, simply click on Save from the File menu if you want to save the same document again. Printing: Click File menu, and then click Print. Select the printer you want to print it out from, the number of copies/ pages you want to print out, and then click Print/OK. ...read more.


No Using input mask (post code etc.) It can be tested by writing the input mask of the data for a particular field in the input mask column. The method for using input mask worked really well. No Using Validation rules and validation text (gender) It can be tested by using inverted commas ('') to specify the values for the Validation rule of Gender. In the Validation text column, the message should be typed. The method for using validation rules and validation text worked really well. No Creating Queries It can be tested by clicking create query, select the table you want to make queries for, click add, and then click close. Double click all the fields you want in your first query. The queries were created successfully. No Using criteria's ([Enter], <>, Yes) It can be tested by using brackets [ ] and <> to specify the message for the criteria. The method for using criteria's worked really well. No Creating Forms It can be tested by clicking create forms by using wizard and then following the steps in the wizard to finish it. The forms were created successfully. No Creating Switchboards It can be tested by clicking on forms, and then click create form in design view. Click the command button from the toolbox and draw a box. Right click on the command button, and click build event. Select the action from the action drop down menu and select the form name. The switchboard was created successfully. No Saving It can be tested by clicking file, save as and then ok. The work was saved successfully. No Printing It can be tested by selecting what you want to print and then click print from the file menu and then click print on the print dialog box. The database was printed successfully. No Open word It can be tested by clicking file, programs and then Microsoft Word. ...read more.


On the Header and Footer tool bar click Close. Create template letter: To create a template letter click on File and then save as. Select Document Template from the scroll down menu in the Save as type column and then click save. Adding details: Select the details you want from the database for your letters and right click on it. Click Copy to copy the details. Open the letter document and right click in it. Click Paste to paste the details on the letter. Saving: To save the letter click File, and then click Save As. Select where you want to save the letter in from the drop down menu in the Save in column, type the File name, and then click on Save. Printing: To print the letter click File menu, and then click Print. Select the printer you want to print it out from, the number of copies/ pages you want to print out, and then click Print/OK. Training Staff How would I teach my staff? To teach my staff about the computer system I will first look at the number of staff I have and then I will decide what method to use to teach them. If there are only a few staff members e.g. two or four, I will send them on a special course for a year or more to make them familiar with the new computer system. If there are between four to seven members then I will call a lecturer who will come twice a week to give a lecture about the computer system for two hours. If there are a lot of staff members and I know that each year a number of employees come then I will make a special training department for newcomers. The new employee will have to stay in the training department for two months and if the employee passes the training session then employee will be given a permanent job. Documentation-User guide for produced system = 3 Test and evaluation = 2 Training and new working practices needed = 2 ?? ?? ?? ?? 1 ...read more.

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