HARDWARE AND SOFTWARE REQUIREMENTS
SOFTWARE REQUIREMENTS
Windows 200/XP – Windows 2000/XP is the operating system the database will run on.
Microsoft Access – The database was made in Microsoft Access therefore it is needed to use the system
Microsoft Word – You may need Microsoft word to write reports or write in details etc.
HARDWARE REQUIREMENTS
Hard Drive – The hard drive is where all the records and the database system will be saved onto.
Monitor – The monitor is where the database screens and other programs that are running will be projected onto.
Mouse and Keyboard mouse and keyboard are used for navigation through system
Click on START and a click on MY DOCUMENT which will appear
Click on the folder called LIBRARY PROJECT which is in Microsoft Access
For librarian click LIBRARIAN INTERFACE
The LIBRARIAN INTERFACE should appear.
For users click on the USER INTERFACE
The USER INTERFACE should appear
Use this button to write a book name you wish to find.
Use this button to delete a present record
Use this button t go to the first record
Use this button to go to the last record
Use this button to add an additional record
Use this button to go to the previous record
Use this button to go to the next record
Use this button to close the present form
Use this button to go to Microsoft Excel
Use this button to stop the present file
Use this button to go to Microsoft Word
Use this button to print page
EVALUATION OF THE LIBRARY PROJECT
The aim of this project was and still is to design an advanced database system that the librarian and the library users could use in the library.
To be able to make a system that would benefit everybody I had to identify the needs of everyone first and then try to meet those needs.
The new system has many benefits as one being that the librarian can carry out routine administrative tasks.
Other benefits for the users are:
- Easy to use by the librarian and the public user
- Able to search for books
- Librarian able to produce report
- Send reminder letters with mail merge.
I designed a questionnaire and carried out an interview with the librarian. It was clear to me that the users will find the system useful if certain criteria’s were met.
Both I and the users are satisfied that the system meets the users’ needs.
To clarify and identify that my system meets the users need and specification, I would refer you to the SYSTEM TESTING:
The system testing covers;
- User interface and appropriate buttons
- Librarian interface and appropriate buttons
- Successful test carried out by Guleed Sudi
I have made some suggestions on how my system can be improved for future users. (Scopes for the future)
The suggestions are as following:
- Using bar codes with the system to make it easier to scan books in and out of the library.
- Improve the system so that it can be searched in multiply fields.
- Send new samples to librarians for evaluation so that future editions of the programme would meet most perfectly with the users needs.
Even though the system will benefit most users, it also has some limitations. The limitations are as following
- The present system can only search for information based on one criterion. This criterion only enables you to search for the book title.
- The system is based on Microsoft Access Software since this is available to all students within the school and most public libraries, the file name or data could easily be tampered with.
- In most cases users do not need passwords to access the system and these could make it difficult to trace any hackers or unwanted intruders.
- The system does not enable you to analyze who uses the library most so that better provision to encourage others.
- You will not be able to link with internet so that users can reserve books online.
