There are many alternative solutions what my user can use. Two main ways of solutions are manual solution and IT solution.
Manual solution
Manual solution is entering dates by hand on papers.
My user uses cards to keep members data. She keeps them in folders sorted by member number. It is one of the cheapest solutions but with many problems. If somebody make mistake by entering data he/she must start card all over again. Sometimes cards are not clear or neat enough and sometimes when e.g. Miss Kent want to find them it takes long time. Sometimes she needs to search all cards to find the one she looking for. That sometimes can be indeed hard job and messy.
IT solution
For my user will be much easier and less complicated to keep members data on the computer. There will be for sure less loss of members’ data. All data would be less messy and neater. If my user wants, to find some member she just needs to type member number or something what can respond that data and she will find wanted member document. It will save some time and therefore it will be cheaper solution.
PROPOSED SOLUTION
Adequate solution I think could be IT solution. However, it is quicker and easier to reach any data. If my user want to find some member data only what it will needed is typing member number or something what he/she knows to get wanted data. My user, Miss Kent, could find any data fast without loosing time on searching. The data will be much neater and backups can be made more safely using than keeping them on papers. My user needs time for entering all existing data onto computer, but there is need to do that just once.
USER’S REQUIRMENTS
- Simple data entry - user friendly data entry form with explanation of any field on screen
- Fast and accurate searching of any data - user can type in number or word in relevant field and search for data with this number or word
- Printing base data of members – user wants to have possibility to print out all members data in different formats
- Printing invoices, invitations… - all correspondence with members should be able to print (invoices, letters, invitations…)
Analysis
OUTPUTS, INPUTS AND PROCESSING
Inputs
Inputs are all data that we need to keep in order to be able to produce all required outputs. Sources are different and depend on data itself. Inputs are data, which we store in computer. Following list represents just part of input data.
Outputs
All requests made by user produce outputs actually.
Following list contains some examples:
Processing
Some outputs are very straightforward. For example, “All members report” needs just formatting. All data are just in one table.
To print “Invitation letters” process needs member’s data, event’s data and it will format them without any additional calculation.
“Selling” will have member data and service/goods data as inputs. Because it is usually done when member is present, it should be fast. Database and screens should be designed to enable it.
“Invoices” have different data as input, e.g. member’s data, service/goods data, selling price, date, quantity, tax etc. Invoice processing performs calculation to get sum of all items sold, to calculate tax amount and total amount.
Input Members screen (example)
