Powerpoint technical Report

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Laura Ford 10JB

PowerPoint Technical Report

Archbishop Blanch CE High School

PowerPoint Technical Report

Health and safety In Workplaces

My task was to produce a professional industrial PowerPoint, aimed at experienced workers; the aim of this PowerPoint was to equip both employers and employees, with full knowledge of the effects computer use can have upon workers, and to help them to prevent any personal or environmental hazards.  In this report, I will attempt to explain the processes I went through to produce this presentation.

Step 1

In order to create a presentation with a rounded knowledge of the health and safety in workplaces, I firstly gathered all of my research together, before beginning my presentation; I did this by making a bulleted list in Microsoft Word, of the points I was going to expand on:  

 

I collected my information from numerous different resources; below is a list showing the different information sources used:

  •   - this website presented me with facts about health risks, and what type of equipment should be provided to support the worker, to prevent any health hazards.

  •   – this site supplied me with the law about computer related work, and the procedures employers should take, to ensure that their work force is working under the suitable conditions.

  •    - this web link provided knowledge about a workers daily routine; expressing the procedures employees should take, to ensure they do not cause any health hazards to themselves, e.g. it is vital for workers to take regular breaks, to prevent eye strain.  

  •  The book “stretching” by Bob Anderson - this book displays stretches and relaxing routines, which will help the employee to relax and refrain themselves from receiving any computer-related injuries for example repetitive strain injury.

 

  •   - I used this site to upload two videos into my presentation; one which taught employers about how computer related ill-health could affect their business, and another presenting a workout which employees could work to each day, to prevent any damage to their body, and to relieve them from any work-related stress.  In case of any copyright issues, I have made sure I have recognised the origin of the video, in my presentation.

 

Step 2

Once I had completed this, I wrote down what information each individual slide should contain, and the order each slide should go in, in Microsoft word:

I did this because it allowed me to have the chance to analyse the amount of information on each slide, and to check if the correct data was present. It also gave me the ability to understand the order in which my slides should follow, and to make sure they followed each other smoothly, before actually creating my presentation. Otherwise, I may have had to change my presentation numerous times, if I hadn’t have prepared and gave a structure to my PowerPoint beforehand.

Step 3

After I had finished my research and PowerPoint structure, I was then ready to tie it together and form a professional presentation in Microsoft PowerPoint; the reason why I decided to create a PowerPoint to display my information about “Health and Safety In Workplaces,” is because it allows workers to always store it on their computer device, allowing them to easily relocate it when required, (for example, if an employer wanted to know all about health and safety, they could easily open up the PowerPoint and quickly learn about the procedures to take – rather than reading through a booklet. Also there is less chance of displacement, unlike a Word typed booklet, and can be backed up quickly and easily. Additionally, it saves paper, as the presentation can be sent to the employer/emplyees computer, rather than printed out onto numerous sheets of paper. Furthermore, it allows the user to choose their own way around the presentation through the use of hyperlinks; this will speed up their time as it allows them to easily allocate the information they require, rather than having to read through the text and search for the specific information in a booklet created in Microsoft Word or Publisher. Moreover, Microsoft PowerPoint allows the use of imagery and animations, which breaks down the text, making the reader want to read the information displayed, rather than skimming through it and not taking notice to the information provided, as they don’t want to read over-filled pages of text. In addition, the use of animation makes the presentation look more inviting to read which Microsoft Word, Excel and publisher are unable to do. Furthermore, you can watch the presentation in front of you, rather than having to sit down and read layers of text therefore it is more convenient, and it also provides a good base for a specific person to do a speech about the topic, rather than handing out leaflets, therefore I decided to use Microsoft PowerPoint for my presentation, as I though it was the correct package to use considering my task provided and my target audience.

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Once I had created a new presentation in Microsoft PowerPoint, I then decided how the overall presentation was to look before adding any text onto the slide show, so that I didn’t have to go back later and redo all of my text, because I had discovered that it did not fit into the slide design. To make sure my presentation looked professional and consistent, which was necessary for a sophisticated target audience; I decided to use a design template. I did this by following these specific steps:

1) I clicked on “format” on the toolbar, and ...

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