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  • Level: GCSE
  • Subject: ICT
  • Word count: 4130

Report of six documents from organisations invoice and leaflets comparing, describing, and evaluating presentation styles.

Extracts from this document...

Introduction

REPORT OF SIX DOCUMENTS FROM ORAGANISATIONSINVOICE & LEAFLETS COMPARING, DESCRIBING EVALUATING PRESENTATION STYLES DOCUMENT ONE NTL INVOICE/STATEMENT PURPOSE Is to inform the client how much of ntl phone services they have used and also to state the exact amount of money the client has to pay the company by a certain deadline. To establish a contractual relationship between the client and the company this is because the client has to be informed about the amount of money that is due for the services that the client has used. TARGET AUDIENCE The target audience is the customer this is because the company has sent a letter to the client notifying them about the amount of money they own to the company about the services they have used. CONTENT The content is formal, unambiguous and nearly all factual information. The writer has created a direct writing style to keep the invoice simple as possible to understand. The following items of details have been presented in the ntl invoice that are: sender's name, address, telephone number registration number, the date, the reference for billing period from and to, the logo, the recipient's name and account number. Details that have actually been stated are in the call log report which is part of the invoice are the customer reference number, date, recipients name and address, telephone number, Number of calls, billable duration charge, VAT and total amount due. The calculations of the total amount due have not been included in the actual invoice statement but have been stated overleaf of the invoice in a call log report. In the call log reports following details have been mentioned date, time, number called destination, min/sec and amount. The call log report contains the following details, which are local calls, national calls; mobiles/pager calls special service calls and unitemised calls. These details prove evidence to the client -showing calculations of the total amount required on the actual invoice statement. ...read more.

Middle

The accuracy overall is very reliable this is because there are no mistakes in spelling, no errors in grammar, not many words have been used but the sentences that have been written are short, simple and easy to understand. I have noticed that there are no errors of fact in the ntl invoice all dates, times; distances, sizes and names of people are accurate. But the error, which I have noticed has been that in the recipients address the postcode, has been written next to Cleveland. EVALUATION OF WRITING, PRESENTATION & SUITABILITY OF PURPOSE I think that the header of the invoice, which presents company details, is very professional. This is because it is eye catching and informative with all correct details. I like the way in which online services have been promoted through the speech bubble in the header of the invoice. The senders details the address, email, fax, telephone number have all been presented in a box that has a shaded background. I have realised two colours have been used though out the document to match with the company logo. This is professional as this proves Northumbria water have created their own house style of presenting external documents. Overall the invoice writing style is formal, clear, concise, easy to read and understand. I prefer this invoice than the ntl invoice this is because this invoice contains VAT and calculations of services on the same page of the invoice statement. I have noticed that all items of details have been presented in this invoice; the items of details are the following logo, address of sender and recipient. Companies email, website address, logo, bill no, vat registration number, amount due, invoice number and calculations. I have noticed an error in layout on the header of the water invoice the postcode in the recipients address has been written next to the county name. Usually the postcode is typed under the county name The giro bank credit form attached at the bottom invoice is too formal. ...read more.

Conclusion

Along side the line instead of writing how to pay the bill the writer has used logos of the company's which take payments for bills. The logos have been presented alongside the list of instructions. Key features have been highlighted throughout the document by presenting them in boxes and shading the background colour different from the rest of the document. Page 8 the text is presented in two columns. There is a images of a sales assistant which is meant to be answering the questions on the page. There is a image of a child in this case is a customer who is asking a question. The questions are written as sub heading and underneath the sub headings the answers have been written. Each questions as a line between it. ACCURACY & RELIABILITY Overall the leaflet has been written professionally. The leaflet has a direct appeal to the reader. The readability of the leaflet is onto read and understands as no long complicated words have been used. Very simple short words have been used throughout the whole document. The accuracy overall is very reliable this is because there are no mistakes in spelling, no errors in grammar, not many words have been used but the sentences that have been written are short, simple and easy to understand EVALUATION OF WRITING, PRESENTATION & SUITABILITY OF PURPOSE The words are clear, simple and concise to understand; because bullet points have been used the presentation is more readable. There are many sub headings to which a paragraph or sentence has been written. I have noticed that a sans serif font has been used. The sub headings are a different colour (blue) to actual text. I like the way the sub headings have been coloured different instead of being underlined. There writing style is mainly informative and as there is information on all services. Writing style is also factual as prices are written. The text has been colour coded throughout the document to match the colours of the logo which are blue and green. Halima Hussain Mrs Thompson Presenting Information ...read more.

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