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  • Level: GCSE
  • Subject: ICT
  • Word count: 4174

Solving the reprographics problem at St.Mary's College.

Extracts from this document...

Introduction

Section 1- Specification 1. Background to Problem St Mary's College is a small sixth form college in Blackburn; although small it is still a modern college that uses photocopies to present to student rather than using the old fashion ways of using textbooks. Within the college there are two photocopying machines that staff can use or alternatively they can ask two staffs to do the printing jobs in the reprographics department, where an offset lithograph printer is used. The staffs here are always under pressure to deliver on time and apart from actually producing the printed material they spend a lot of time logging job details and working out the matching costs. Details about the work are recorded on to several sheets and have made the administrative work a nightmare, and a lot of wasted time is spent which could be used to complete printed material for teachers at a much faster bases. 2. Problems with the Current System The user (Mrs Smith the member of staff who works at the department) was interviewed to establish how the current system of calculating the amounts spent for each faculty works, and what the requirements of the new system are. When staffs in the department are asked to do a print job the current systems requires the member of staff to fill a requirement form (see sample A) and then the job is run off. Then the details of the job are written in the daybook (see sample B) which tells the member of staff when the printed material was complete, for which member of staff, the department, the work title and the quantity. This can then also allow a member of staff to query past print jobs. Details of the jobs are then posted to the each department Book (see sample C) and the money spent on reprographics is totalled and deducted from the department budgets by the bursar. ...read more.

Middle

The reasons I will need these buttons will be so that I can save time rather than selecting the worksheet tabs and it also makes it easier for unskilled computer users. A very important input will be entering the job requirement this can be split up in the following > A combo box could be used to enter the staff names or department > A scroll bar to enter the amount of copies > A list box to enter the paper type > And a group box to enter the type of print side The frequency of these inputs will be every time a new print needs logging > Other inputs maybe mouse clicking macros buttons, which will send data to another work sheet this would needed every time a new data is inputted. > For adding new staff the end user will select the "add new staff" command button, which will take them to the staff worksheet. Here they will need to enter the new name in an inserted row and click save. The frequency of inputting will be every time the college employs new staffs. Problems that may arise could be that untrained operates (e.g. part time staff) using the system may have difficulties using it this is why I will be making the system simple and attractive in the layout with clear labels. ii) Output The output is when the information is displayed or printed and presented to the user. The following are all outputs needed on the new system; > The day book entry, the department book and the journal transfer book all of which will be generated and can be seen onscreen so that it can be verified by the end user and printed once verified. > The layout of the day book entry will consist of the College logo and the name ST. Mary's college with all the job requirement of the day, staffs name, the department they work for, the work title and the quantity required. ...read more.

Conclusion

to find the amount left I have deducted the amount spent from the amount allocated =amount spent-total allocated will give me my total left, 9) Test strategies This part of the design process is where I will explain the different types of testing available and why I are going to use them in my project. I will first begin explaining the three different types of testing and then give as many examples as possible that will relate to my project. The test strategy will include * Unit testing which involves testing only those items that are functions within the worksheet which does not have any connections with any other worksheet. E.g. testing each macro under different circumstances. * Integration testing this involves all the functions that connect two or more worksheets together e.g. does the password screen permit/reject access as it should? * User testing simply involves the end-user using the system and commenting accordingly, it establishes whether the system meets the end-user's requirements. Test Plan The following tests will be preformed The following describes all the unit testing Type test Main menu Order form Day book Department book Journal transfer Unit testing - Can you enter the Work title using the keyboard Clear Daybook Total does the total change when you new print jobs come through Does the total change when new print jobs are transferred in the department book - Can you scroll along to the No of copies Does the daybook Print using the macros Clear daybook Do all the total for amount left, change when new print jobs are entered in the department books - Date submitted - Does the day book transfer print using the macros Does the journal transfer print using the macros - Can you scroll along to the no of masters you want - - - - Does the total change when you put the order detail change - - - - Integration testing Macros button for navigation to other workbooks Combo box connected to the ...read more.

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