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Specification for an ICT system for a DJ

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Introduction

Let me introduce you to a DJ company based in Walsall, West Midlands. The DJ company is called B-Loud Entertainments and has provided a service of musical entertainment for many years. The Company has several arms to the corporation. 1. We offer a service of a full Dj setup upon which the DJ will play and mix the music. 2. We also hire out equipment for personal parties for people who wish to operate the equipment themselves. 3. We also offer dancing performers and various instruments players. 4. We also have a full team of electrical engineers who repair and service DJ equipment. The manager of the DJ set up section is having problems keeping track of all the bookings he has received with the current paper based system. This has resulted in the DJ turning up late for bookings and has lost the company a lot of business. The business cannot function efficiently until this problem has been solved. He has approached the I.T specialists of the business to provide an effective solution to record all the bookings and relevant details to that booking. The manager of the DJ setup wants an automated invoice procedure. Details of the booking must be easily retrievable to enable discussion between DJ and customer. Payment terms will need to be worked out with accuracy and must take in account any discounts. ...read more.

Middle

Limitations and constrains With many systems there will always be limitations and it is vital that these are identified in order to create a suitable spreadsheet for this project. Software limitations might occur when compared to the paper based system- * Information concerning customers within the spreadsheet could get lost if the computer system goes down and recent data isn't backed up, * Paper based systems are quicker to access whereas with the spreadsheet system you have to log onto the computer. Apart from this there are no other major software limitations. Hardware A standard computer is made up of several different components. There are many components which operate in order to provide input, processing and output information. The main hardware which will be used in conjunction with my spreadsheet system are as following- * Keyboard * Mouse * Printer * Monitor End user requirements * The system has to be user friendly and be able to input data efficiently * There has to be a macro button which allows a printout of the invoice * The solution should be created on Microsoft excel * For each booking the system should show: Date of booking Venue of the booking Proposed deposit and payment, also should indicate whether the deposit has been paid Name and general details of customer. * The new system should require only basic I.T skills and users should be able to learn how to use it quickly. ...read more.

Conclusion

Apart from this there are no other major software limitations. Hardware A standard computer is made up of several different components. There are many components which operate in order to provide input, processing and output information. The main hardware which will be used in conjunction with my spreadsheet system are as following- * Keyboard * Mouse * Printer * Monitor The Solution The Main Tasks To design this system accurately and efficiently I have divided the task into smaller more manageable sub-tasks. These sub tasks include: * Create a list of the DJ equipment alongside price for each piece of equipment. * Create a form type spreadsheet in which the details for each booking will be entered. * A separate spreadsheet should list the personal and relevant details of each client so that information on the customer can be retrieved easily. * A main menu will be created from which the user can easily navigate and access the system. * The system will need to be protected so that data can be viewed and changed by certain users only. This means that certain cells will need to be locked so that the data within them cannot be edited by unauthorised personnel. * The system will need to be as automated as possible so that the user can use the system easily. To achieve this macros will have to be included in order to crate shortcuts to produce outputs e.g printouts and invoices. ...read more.

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